Role Description You will run a rolling portfolio of the group's operational and administrative projects end-to-end — obtaining certifications, licenses, and permits; opening international bank accounts; and coordinating corporate setups across jurisdictions. You keep each project moving, chase the external parties, keep the paperwork in order, and drive things to completion so leadership doesn't have to. What You Will Own - Project ownership — run company projects end-to-end: certifications, licenses and permits, international bank-account openings, corporate and administrative filings, and new-entity or new-market setups. - External coordination — work with banks, licensing authorities, notaries, lawyers, agencies, and service providers; push each project to completion and unblock delays. - Documentation — prepare and track KYC files, corporate documents, and applications; keep everything organized, complete, and audit-ready. - Planning & follow-through — maintain project plans, timelines, and status; follow up relentlessly and flag risks early. - Reporting — keep the Operations Manager / CEO updated with clear, concise status. - Support — help with broader business-assistant tasks as priorities require. Qualifications - Project coordination — proven track record running administrative or operational projects end-to-end, to completion. - Organization & follow-through — exceptional attention to detail and the persistence to chase institutions until things are done. - Bureaucracy-comfortable — at ease navigating licenses, certifications, bank onboarding / KYC, notaries, and government or corporate processes. - English — fluent written and spoken English is mandatory — you will be in constant contact with international institutions. - Tools — comfortable with project-management tools (Asana / ClickUp / Notion / Trello) and spreadsheets / document management. - Self-management — reliable and remote-proven; delivers without daily supervision. Nice to Have - Russian — you would work with a Russian-speaking team and CEO; Russian is a strong advantage. - Domain experience — company formation, corporate administration, licensing, banking / KYC, compliance, or paralegal-adjacent work. - Spanish — useful across our Spanish-speaking entities. - Certification / education — a project-management certification (Scrum / PMP) or a relevant degree is a plus. Compensation & Details - Compensation — USD 1,800–2,500 per month, depending on experience. - Setup — full-time, fully remote, engaged as an independent contractor. - Growth — broad exposure across the group's operations, working closely with the Operations Manager. How to Apply Send your CV in English with a short note on one administrative or operational project you drove to completion — what it was, which institutions were involved, and how long it took.

• Driving/coordination of Executive level projects • Owning and leading multiple projects • Working in a team of professional project managers • Experience/ability to work in a complex and high-performance culture • Awareness/Experience of Agile/Waterfall project management • Awareness/Experience of process management tools • Foster a culture of innovation, standardization and best practice within the team • Performing the role of trusted advisor/SME for Global Teams

• Own the sponsor relationship and manage sponsor communication. • Serve as the central point of contact and escalation for functional teams. • Proactively communicate project progress, risks, and solutions to sponsors and internal teams. • Lead regular meetings with sponsors and project teams to ensure objectives are met. • Manage study start-up activities and ensure best practices are implemented. • Oversee site selection strategy and review project contracts and budgets. • Set up project teams and systems, and manage IRB/EC and RA approval processes. • Lead projects to completion within budget and schedule, ensuring contract specifications are met. • Monitor study timelines, recruitment, retention, and data cleaning. • Oversee administrative closeout procedures and ensure project documentation is archived. • Identify potential project risks and implement contingency plans.

• Act as a strategic agent leading Information Technology projects, ensuring delivery of high-quality solutions on time and within budget, aligned with client needs and organizational objectives. • Lead multidisciplinary teams. • Promote effective communication among stakeholders. • Ensure the adoption of project management and governance best practices. • Facilitate agile rituals and ceremonies at the team level. • Organize and coordinate activities and work packages using methodologies to help prioritize tasks, remove impediments, share knowledge, and foster an agile mindset across teams. • Plan and monitor projects, ensuring deliveries meet expected schedule, cost, and quality targets. • Manage project risks, changes, and issues. • Manage communication with stakeholders and keep project information up to date. • Conduct procurement, acquisition, and financial control processes for projects. • Monitor and validate project execution by vendors/suppliers. • Deploy deliverables to staging (homologation) and production environments. • Transition the project to support/maintenance teams. • Use an internal methodology based on project management best practices.