Title: Administrative Director Location: Union of BC Indian Chiefs Job Description: UNION OF B.C. INDIAN CHIEFS (UBCIC) The UBCIC is a not-for-profit First Nations political advocacy organization representing and taking direction from member First Nations in British Columbia. We aim to protect and advance the political and territorial rights of First Nations people in B.C. and strengthen First Nations to assert and implement their right of self-determination as Indigenous peoples. We support First Nations peoples at regional, national, and international forums. The UBCIC upholds the principles and standards articulated in the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) for the establishment and maintenance of a universal framework of minimum standards for the survival, dignity, well-being, and rights of Indigenous peoples. Working for UBCIC, you have the chance to impact change in the lives of First Nation peoples. Our office is a warm and welcoming place where we care about our employees, create space for staff and value fair and equitable work practices. About the Position Reports to: Executive Location: Vancouver Office/Hybrid option Salary: $109,200 - $131,000 per annum (Additional compensation may be considered for candidates with substantial experience and qualifications) Start Date: ASAP Type/Term: Regular, Full-time (7 hours per day, 35 hours per week) 8:30 am to 4:30 pm Monday to Friday (excluding holidays) Brief Overview The Administrative Director plays a pivotal role in managing UBCIC’s day-to-day operations and administrative and financial functions and ensuring effective operations to support the Executive and staff in alignment with UBCIC’s mandates and vision. The Administrative Director’s primary responsibility is to the organization as a whole, ensuring that decisions and actions align with and support its overall goals and priorities. The role is responsible for implementing policies and practices that promote a positive workplace culture, supporting employee wellness, and ensuring work-life balance, all while maintaining the efficiency and financial stability required for the organization to meet its mission. By creating a supportive atmosphere, and ensuring equitable treatment for all staff, the Administrative Director helps to retain a motivated and effective workforce. The Administrative Director plays a crucial role in overseeing UBCIC’s financial health and sustainability. Working in collaboration with and providing oversight to the Finance Coordinator, the Administrative Director is responsible for overall budget-development, financial reporting, cash flow management, and ensuring compliance with nonprofit regulations and funding requirements. The Administrative Director ensures financial strategies align with UBCIC’s overall mission and goals, ensuring that financial resources are used efficiently and effectively to support programs and services and that financial operations are integrated with administrative functions to maintain transparency, accountability, and long-term success, ensuring that the organization operates within its budget and complies with all legal and regulatory requirements. What It’s Like Working As Part of the Leadership team Working here, you will hold responsibilities associated with Primary Signing Authority which include: - Oversight of contracts, funding, and agreements; - Primary credit card holder and signatory on all accounts; - Making final administrative decisions. As primary signatory for UBCIC, you will have the authority to: - Make decisions related to all budgets within the organization on resource allocation, program funding, and operational expenditures to ensure financial sustainability and alignment with strategic goals. - Make operational decisions related to administrative processes, internal operational and administrative polies and procedures, human resource management, budget allocations, projections and expenditures (including approving day-to-day purchases and expenses, reviewing and approving contracts, etc.). - Develop, implement and approve organizational policies related to administration and finance, and human resources in alignment with overall organizational strategy, vision and mandates and relevant legislation. - Carry out direct supervisory authority over administrative staff. - Carry out direct supervisory authority over all staff in relation to finance and administrative matters and human resource matters, including, but not limited to, hiring, discipline, performance evaluation, leave, salaries and wages, termination. What You Can Bring To The Role Key competencies include: - You demonstrate a deep understanding of UBCIC’s history, identity, mission, and values. - You align actions and decisions with the Executive and Chiefs' Council mandates to ensure the effective execution of organizational priorities. - You possess strong leadership and management skills, able to build and foster cohesive teams while supporting staff development through coaching and understanding individual strengths and gaps. - You communicate clearly, respectfully, and accessibly in both verbal and written forms, ensuring transparency and effective interactions, including navigating situations with empathy, maintaining strong interpersonal relationships, and be skilled in building connections with internal and external parties. - You demonstrate thoughtful problem-solving, strategic planning, and decision-making, while maintaining confidentiality and impartiality. - You are able to manage multiple projects, initiatives, and dynamic priorities ensuring efficiency, focus, and accuracy. - You work effectively both independently and as part of a team, delivering results in diverse settings by being self-directed, flexible, and able to adapt to changing circumstances while managing time and priorities effectively. - You are able to navigate diverse and often challenging reporting requirements set out by government agencies and foundations with attention to detail and accuracy. - You handle sensitive information with respect, compassion, and discretion, ensuring confidentiality in all professional interactions. Key Responsibilities/Accountabilities The Administrative Director is responsible for the following key functions: - Executive Engagement: Collaborate closely with the Executive leadership team to provide critical data and insights for informed decision-making on administrative and financial matters. o Engage in strategic planning and forecasting to align operational goals with UBCIC’s mission and vision for long-term success. o Implement the Executive’s directives while offering proactive recommendations on administrative processes, financial stability, and operational efficiency. o Deliver comprehensive reports to ensure the Executive team is well-informed for decision-making and provide strategic advice on resource allocation, risk management, and funding strategies to address challenges and capitalize on opportunities for growth. - Leadership, Planning, Operations: Collaborate with the Executive to develop and implement long-term planning, set goals, oversee administrative functions (HR, facilities, finance, office operations, compliance), oversee the implementation of programs and projects, track progress, and ensure policies align with legal requirements, best practices and with UBCIC’s mandates and vision. - Operational Management: Overseeing the monitoring and evaluation of operational performance, ensuring that resources are utilized effectively and that any operational challenges are proactively addressed. Key member of senior leadership staff team at UBCIC, leading core initiatives and working with other department leads to develop and consider organization-wide policies and procedures. o Develop, review, and implement organization-wide policies and procedures that enhance operational efficiency, consistency, and compliance across all areas ensuring work toward shared objectives and identifying opportunities for process improvements and organizational growth. o Ensure that policies and procedures remain adaptable to the evolving needs of the organization and external regulatory requirements. o Oversee the day-to-day operations, ensuring that the organization’s staff, resources, and processes are effectively managed and supported; approving, implementing and monitoring the consistent maintenance of internal policies and procedures. o Oversee the Finance Coordinator, Office Manager, and Technology Manager to ensure day-to-day office operations and administration are running smoothly. - Staff Management o Oversee Human Resources projects and recruitment and retention staffing needs, including participation in interview committees, performance evaluations, and final approval of hiring o Manage hiring processes, including employment agreements, onboarding, etc. o Oversee compensation and benefits structures, administration, and ensure compliance with federal and provincial labor laws. o In collaboration with management team, oversee or participate in staff training programs and opportunities to ensure a skilled and motivated team. o Maintain an overall productive and supportive staff environment; manage/support the team to create a supportive, inclusive work environment. - Compliance & Risk Management: o Ensure compliance with all federal, provincial, and any other applicable legal requirements relevant to the organization’s operations. o Develop and implement risk management policies to ensure organizational resilience in the face of potential risks, both operational and reputational. o Oversee contract management and legal documentation, ensuring that agreements are consistent with organizational policies and align with UBCIC’s mandates and visions. - Financial Management and Oversight: Manage UBCIC’s budget, financial planning, and financial reporting to ensure sustainability and transparency. Collaborate with the Finance Coordinator to: o Ensure financial reporting and management aligns with annual audit requirements. o Create and manage organizational budgets o Develop, track, and report the organization's budget to ensure accurate financial records, implement internal controls, and monitor cash flow and maintain accurate accounting practices and regular financial reporting. o Ensure the proper allocation of administrative resources, identifying opportunities for cost savings, improving efficiency, and managing expenditures to stay within budget. o Ensure alignment with strategic goals, and project future financial needs o Ensure contracts with vendors, donors, and other stakeholders comply with legal standards and protect the organization. - Fundraising and Development o Spearhead fundraising efforts, manage fundraising contractors, develop relationships with donors and sponsors, and identify new revenue sources. o Develop strategies to ensure the continuity of operations in times of funding shortfalls by identifying alternative funding sources to maintain the organization’s core functions and stability o Liaise with funders and charities. o Understand and manage the financial and administrative requirements of grants, contributions, investment income, payables, receivables etc., ensuring proper budgeting, reporting, and compliance. o Provide oversight of non-profit and charity financial management and administrative practices to ensure compliance and transparency. - Communications and Engagement: o Act as a key contact and represent the organization internally and externally for administrative, financial and organizational matters. o Support and implement Indigenous cultural protocols in organizational communication and community relations in alignment with UBCIC’s mandates and vision. o Ensure clear, efficient communication within the organization. o Liaise with external stakeholders, donors, community organizations, and the public. Qualifications Required - MBA, Master’s in Public Administration/Leadership, or a combination of equivalent education and experience. - 5-10 years of senior management experience including budgeting, strategic/operational planning, etc. - 5+ years of experience leading/supervising teams. - Extensive knowledge and understanding of UBCIC’s history and mandate. - Extensive experience and understanding of BC First Nations political, legal, social, and cultural contexts. - Knowledge and experience in contract management, fundraising principles, organizational finance, contract administration and law, HR practices, as well as non-profit law and regulations. - Ability to identify potential risks (financial, legal, security, operational) and develop strategies for mitigation. - Strong working knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint). - Experience with, or the ability to learn, specific software programs relevant to the role's requirements. - Proficient in interpreting financial statements (income statement, balance sheet, cash flow statement). - Working level understanding of accounting practices, particularly in the non-profit sector. - Knowledge of the financial and administrative requirements of grants, ensuring proper budgeting, reporting, and compliance. - Familiarity with compensation structures, benefits administration, and labor laws. Working Conditions/Demands - Hybrid work options available. - Work long hours using computer or other equipment. - Requirement to work additional hours (e.g. evenings or weekends) as needed. - High mental strain when managing the complexities/workloads. - Requires monthly travel to and attendance at meetings, Chiefs Council Meetings and the Annual General Assembly (may be virtual or in-person) In Return For Your Expertise/Total Compensation Every employee at the UBCIC is key to our success as we are a small but mighty team. For that reason, we offer a generous total compensation package, including pay, benefits and other perks. Appreciating that we work and contribute in different ways based on the kind of work we respectively do, we are intentionally focused on creating an overarching supportive and responsive workplace culture that is centered around caring for our mission/vision, our team, our members and partners. We offer a competitive annual salary commensurate with your experience for this role, plus comprehensive benefits including extended health benefits, employee assistance program, dental care, flexible time/work arrangements, extensive vacation leaves including paid leaves above the Canada Labour Code (CLC), sick leave, retirement savings plan and professional development. Successful candidates will be asked to provide references and a writing submission following the interview. We encourage applicants to submit applications as soon as possible, as applicants will be reviewed on an ongoing basis. UBCIC hires based on skills, ability, and qualifications and we welcome applications from all qualified candidates. We proudly uphold our identity as a First Nations workplace and are committed to honouring and enriching the cultural traditions that reflect the communities we serve. We warmly welcome and strongly encourage First Nation/Indigenous individuals to apply and bring their voices, experiences, and strengths to our team. We aim to provide support through this recruitment process to applicants with disabilities, including accommodation that considers an applicant's accessibility needs. If you require accommodation during the interview process, please let us know. We thank all applicants for their interest; only those selected for an interview will be contacted.

• Provide high-level administrative support to the executive team, including managing complex calendars, scheduling appointments, and coordinating meetings across various time zones. • Arrange comprehensive domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries. • Prepare and submit expense reports, ensuring accuracy and compliance with company policies. • Organise and facilitate virtual and in-person meetings by preparing agendas, distributing materials, and accurately recording minutes. • Serve as the primary point of contact for internal and external communications, screening enquiries and handling correspondence with professionalism. • Assist in the creation and proofreading of reports, presentations, and other important corporate documents. • Manage confidential and sensitive information with the utmost integrity and discretion. • Undertake special projects and other administrative duties as assigned to ensure the smooth operation of the executive office.

Role Description As our Paraplanner / Service Assistant, you’ll be the analytical backbone of our planning process. You’ll prepare tax plan outlines, update financial data, flag opportunities for tax savings or insurance solutions, and ensure every client meeting is fully prepped. This is a role for someone who loves details, numbers, and problem-solving, and who finds satisfaction in making sure the client experience feels seamless and professional. Responsibilities - Prepare client meeting folders: agendas, prior-year tax returns, projections. - Draft tax plan outlines for advisor review. - Update planning software and CRM with client financial data. - Identify potential tax-saving opportunities and insurance triggers (deductions, entity planning, retirement funding). - Prepare financial summaries and scenario analyses for kickoff and strategy meetings. - Assist in follow-up emails by attaching deliverables and confirming next steps. - Ensure all documents are complete, accurate, and properly logged. - Support the Client Services team as needed during peak cycles. Qualifications - 2+ years of experience in financial planning, tax prep support, or paraplanning. - Strong understanding of tax planning concepts (deductions, entities, retirement accounts). - Excellent attention to detail and ability to spot errors or missed opportunities. - Comfortable with financial/tax planning software and CRMs. - Strong written and organizational skills — able to present data clearly. - Proactive and coachable, with a positive attitude. Benefits - 100% remote with flexibility. - Be the analytical partner supporting client-facing strategy work. - Clear growth path into Tax Planning Advisor or Licensed Service Advisor roles. - Work in a mission-driven firm with a culture of excellence and collaboration.

Title: Senior Administrative Assistant - Thoracic Head and Neck Location: Houston United States Requisition ID: 180183 Employment Status: Full-Time Employee Status: Regular Work Week: Days Minimum Salary: US Dollar (USD) 45,500 Midpoint Salary: US Dollar (USD) 57,000 Maximum Salary : US Dollar (USD) 68,500 FLSA: non-exempt and eligible for overtime pay Fund Type: Hard Job Description: Senior Administrative Assistant The Senior Administrative Assistant supports the Thoracic Head & Neck department by providing advanced administrative, operational, and business support to faculty, administrators, and research teams. The Senior Administrative Assistant plays a key role in coordinating clinical, research, and programmatic activities within a complex academic and healthcare environment, ensuring efficient workflows and adherence to institutional standards. The Senior Administrative Assistant works closely with faculty and staff to support departmental priorities and time-sensitive initiatives. MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. As one of the world's most respected cancer centers, MD Anderson integrates patient care, research, and prevention while advancing education for students, trainees, professionals, and the public. The Senior Administrative Assistant contributes directly to this mission by enabling faculty and programs to operate effectively in support of patient care and scientific discovery. The ideal candidate for the Senior Administrative Assistant role is an experienced administrative professional with strong organizational, communication, and coordination skills, demonstrated ability to support senior faculty and multidisciplinary teams, and the judgment to manage competing priorities in a fast-paced academic or research setting. Minimum $21.88 - Midpoint $27.40 - Maximum $32.93 (hourly equivalent based on a 40-hour work week) Why Us? This role directly supports MD Anderson's mission to eliminate cancer by enabling high-impact clinical, research, and academic initiatives within the Thoracic Head & Neck department. The position offers meaningful collaboration with faculty and institutional partners, exposure to cutting-edge research, and opportunities for professional growth while supporting work-life balance in a mission-driven environment. - Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance. - Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options. - Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups. - Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs. Responsibilities Strategic Planning & Administrative Support - Perform clerical and administrative functions for assigned faculty, department administrators, and staff, including compiling reports and composing correspondence - Proactively manage calendars for clinical and research faculty to support meetings, seminars, working groups, collaborations, conferences, and events - Coordinate and manage outside visitors, including speakers, VIPs, and external guests, for in-person and virtual engagements - Resolve day-to-day administrative issues that impact program operations and timelines - Collaborate with faculty, staff, and trainees to support time-driven plans for program initiatives Laboratory & Research Administration Support - Coordinate and design meetings with research teams, including staff, trainees, and administrative partners - Coordinate and design executive meetings with industrial partners - Provide administrative support to laboratory-based research teams - Manage orders and expenses for laboratory operations - Coordinate laboratory-based recruitment activities Business Operations & Program Support - Prepare presentations, reports, letters, memos, graphs, and other documents in accordance with program standards - Coordinate meetings, prepare materials, document summaries, and track action items to completion - Develop meeting agendas, maintain attendance records, and follow up on agenda items - Manage travel approvals, expense documentation, and reimbursements in compliance with institutional guidelines - Ensure compliance with institutional policies related to funding stewardship, conflict of interest, and fiscal responsibility Grants, Publications & External Engagement - Assist with the development and coordination of research grant and clinical trial business documents - Obtain and maintain biographical sketches and key personnel documentation - Assist with manuscript submissions and manage an EndNote library, ensuring accurate formatting and publication follow-through - Manage memberships, schedules, and communications for committees, advisory boards, collaborators, and industry partners - Support confidentiality disclosure agreements and conflict-of-interest documentation in coordination with legal and research services EDUCATION - Required: High School Diploma or Equivalent - Preferred: Associate's Degree or - Preferred: Bachelor's Degree WORK EXPERIENCE - Required: Five years Administrative/secretarial experience or Three years Required experience with Associate's degree - Required: One year Required experience with Bachelor's degree. OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources. The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. Hybrid