• Prepare, issue, and administer subcontract agreements in accordance with the client’s standard forms and project scope • Manage the full subcontractor lifecycle — from engagement and induction documentation through to final account • Assess and process progress claims, ensuring claims are substantiated and align with subcontract terms • Administer variations — identify, document, price, and track all scope changes with written instructions issued promptly • Maintain subcontractor compliance registers — insurances, licences, WHS documentation, and SWMS • Manage the client’s Purchase Order process end-to-end in Buildertrend — raising POs, tracking approvals, and matching to supplier invoices • Ensure all site-level procurement follows the approved PO workflow — no order without an approved PO • Liaise with the bookkeeper to ensure three-way matching (PO, delivery confirmation, invoice) is completed before payment • Flag unmatched or disputed invoices and resolve before escalating to Directors • Maintain project budgets in Buildertrend — inputting actuals, tracking committed costs, and flagging variances • Prepare monthly cost reports for Directors and Construction Manager, including cost-to-complete forecasting • Monitor and report on variation budgets separately from base contract • Support the preparation of progress claim schedules and owner invoicing • Maintain drawing registers and ensure the site team is always working from current issued drawings • Manage RFI (Request for Information) logs — issue, track, and close out in a timely manner • Coordinate submittal and shop drawing review with consultants and subcontractors • Maintain organised project folders in SharePoint/Buildertrend — correspondence, reports, approvals, and certificates • Update project programmes in Buildertrend in line with Construction Manager direction • Prepare and distribute meeting agendas, minutes, and action registers for site and design meetings • Track outstanding actions and follow up with relevant parties — internally and externally • Assist with DA, CC, and CDC conditions of approval tracking and compliance documentation

Role Description We are looking for an experienced Part-time Contracts Administrator based in the Philippines to join our team on a part-time basis, with the opportunity to grow into a full-time role. This is a hands-on, ownership-driven position — not a support role. The right person will take full responsibility for contract administration, documentation, and project cost control from procurement through to final account, working closely with our Construction Manager, Directors, and site teams remotely across Australian business hours. This role is critical to how the company of the client scales. You will be the connective tissue between the office and site — keeping our projects organised, our subcontractors accountable, and our Directors informed without needing to chase the details themselves. Key Responsibilities - Contract & Subcontractor Administration - Prepare, issue, and administer subcontract agreements in accordance with the client’s standard forms and project scope. - Manage the full subcontractor lifecycle — from engagement and induction documentation through to final account. - Assess and process progress claims, ensuring claims are substantiated and align with subcontract terms. - Administer variations — identify, document, price, and track all scope changes with written instructions issued promptly. - Maintain subcontractor compliance registers — insurances, licences, WHS documentation, and SWMS. - Purchase Order Management - Manage the client’s Purchase Order process end-to-end in Buildertrend — raising POs, tracking approvals, and matching to supplier invoices. - Ensure all site-level procurement follows the approved PO workflow — no order without an approved PO. - Liaise with the bookkeeper to ensure three-way matching (PO, delivery confirmation, invoice) is completed before payment. - Flag unmatched or disputed invoices and resolve before escalating to Directors. - Project Cost Control & Reporting - Maintain project budgets in Buildertrend — inputting actuals, tracking committed costs, and flagging variances. - Prepare monthly cost reports for Directors and Construction Manager, including cost-to-complete forecasting. - Monitor and report on variation budgets separately from base contract. - Support the preparation of progress claim schedules and owner invoicing. - Document & Drawing Management - Maintain drawing registers and ensure the site team is always working from current issued drawings. - Manage RFI (Request for Information) logs — issue, track, and close out in a timely manner. - Coordinate submittal and shop drawing review with consultants and subcontractors. - Maintain organised project folders in SharePoint/Buildertrend — correspondence, reports, approvals, and certificates. - Programme & Site Coordination Support - Update project programmes in Buildertrend in line with Construction Manager direction. - Prepare and distribute meeting agendas, minutes, and action registers for site and design meetings. - Track outstanding actions and follow up with relevant parties — internally and externally. - Assist with DA, CC, and CDC conditions of approval tracking and compliance documentation. Qualifications - Minimum 3 years' experience as a Contracts Administrator or similar role, working within or directly supporting Australian construction companies. - Demonstrable experience supporting residential construction projects in Australia — solid understanding of Australian construction practices, procurement, and compliance requirements is essential. - Hands-on experience with Buildertrend or similar project management system — you must be able to hit the ground running with POs, budgets, subcontractor management, and document control within the platform. - Strong written communication skills — you will be issuing formal contract correspondence, variations, and instructions on behalf of BBB. - Highly organised with exceptional attention to detail — our projects are complex and the documentation must be airtight. - Autonomous and proactive — you identify problems before they escalate and act without needing to be told. - Comfortable working in a fast-paced, lean team where flexibility and initiative are valued. Requirements - Experience on residential projects $1M+ - Proficiency in Xero or similar accounting platform. - Tertiary qualification in Construction Management, Project Management, Quantity Surveying, or related discipline. - Experience coordinating with consultant teams such as architects, structural engineers, and certifiers. - Familiarity with NSW Building and Construction General On-site Award and subcontract payment legislation (SOPA). Work Arrangement & Expectations This is a remote Part-time role that may be set up as either an independent contractor engagement or via an Employer of Record (EOR), depending on client preferences and legal structure. To ensure alignment and transparency, successful candidates will be expected to: - Be available for meetings and collaboration during core AEST business hours. - Disclose any existing ongoing roles or client work. - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor” if not employed via EOR).

• Ensure guidance managed within "Loan Standards" is accurate and clearly communicated • Provide a smooth experience for Production by being consistent with guidance provided, formatting is familiar and functionality is seamless. • Perform vital maintenance tasks designed to meet the primary goals of the Loan Standards team • Perform a twice-monthly publish of all the impactful changes to Loan Standards guidance, known as the “30 Days changes publish.” • Other duties assigned by leadership

Role Description In this role, you will be responsible for administering key aspects of group insurance policy maintenance for plan members in accordance with policy contracts. This includes managing updates such as additions, terminations, and changes to member information, ensuring accuracy and compliance throughout the process. What you’ll do: - Provide excellent client service to both external clients (Advisors, Plan Administrators, Plan Members) and internal partners (head office and regional staff) by answering inquiries via phone and email; - Provide phone support to plan members who need assistance with online benefit selections; - Updating/validating plan member and plan sponsor information (including accurate flex dollar calculations, adding/changing plan members’ information), contact information for plan sponsors, validating results from electronic member load files from Third Party Administrators; - Administering pay direct drug cards including problem solving utilizing provider’s software (Telus); - Updating banking information (EFT/Plan Members, PAD/Group Policies), in accordance with external vendors’ guidelines (financial institution); - Terminating and reinstating plan members, to ensure that only eligible claims are paid, including the collection of any resulting overpayments; - Requesting medical evidence of insurability; - Provide support to medical underwriting by assessing member eligibility, including request medical evidence of insurability when necessary; - Beneficiary changes in accordance with legal parameters; - Interpret regularly produced system reports and complete unfinished processes or take corrective action where required; - Facilitate the administration of a new group policy regarding loading plan member details; - Adhere to turnaround standards, meeting acceptable quality rates and transactional goals; - Assist in the completion of policy renewals, which include auditing the renewal rate confirmation and flex dollars for accuracy; - Prepare customized material and calculate flex dollar amounts based on the flex plan options that will be available for each; - Miscellaneous admin support as needed. Qualifications - Excellent communication skills, including effective listening and the ability to communicate clearly both verbally and in writing; - Excellent analytical and creative problem-solving abilities, utilizing research skills; - Strong organizational skills and multi-tasking abilities and prioritization skills; - Comprehensive understanding of group insurance and the ability to learn new processes; - Accuracy and attention to detail are essential; - PC skills – working knowledge of MS Office applications (specifically Excel) with confidence; - Ability to interpret and apply contract provisions and administrative guidelines; - Ability to handle high volume of work within a fast-paced environment; - Ability to work in a team environment; - Aptitude for service; - 2+ years of Group Insurance experience is an asset. Benefits - Career Growth: Regular learning sessions and development opportunities; - Total Rewards: Allowance provided in place of vacation pay and benefits; - Flexibility: Healthy work-life balance with employee wellness always top of mind, complemented by a “dress for your day” approach. Company Description At Equitable, we believe work should be a place where you feel supported, inspired, and empowered to grow. In our caring and collaborative environment, your curiosity is encouraged, your passion is recognized, and your contributions truly matter. Together, we create meaningful impact, for our clients, our communities, and each other. Our culture is built on care, passion and curiosity. We put people above all else, strive to be our best and welcome new ideas to deliver positive outcomes.