We help Aussie companies find top 3% remote talent in the Philippines & Nepal for a single finder's fee.
Part-time Contract Administrator
Location
Philippines
Posted
2 days ago
Salary
A$1K - A$1.5K / month
Seniority
Mid Level
No structured requirement data.
Job Description
Part-time Contract Administrator
Hunt St
Role Description We are looking for an experienced Part-time Contracts Administrator based in the Philippines to join our team on a part-time basis, with the opportunity to grow into a full-time role. This is a hands-on, ownership-driven position — not a support role. The right person will take full responsibility for contract administration, documentation, and project cost control from procurement through to final account, working closely with our Construction Manager, Directors, and site teams remotely across Australian business hours. This role is critical to how the company of the client scales. You will be the connective tissue between the office and site — keeping our projects organised, our subcontractors accountable, and our Directors informed without needing to chase the details themselves. Key Responsibilities - Contract & Subcontractor Administration - Prepare, issue, and administer subcontract agreements in accordance with the client’s standard forms and project scope. - Manage the full subcontractor lifecycle — from engagement and induction documentation through to final account. - Assess and process progress claims, ensuring claims are substantiated and align with subcontract terms. - Administer variations — identify, document, price, and track all scope changes with written instructions issued promptly. - Maintain subcontractor compliance registers — insurances, licences, WHS documentation, and SWMS. - Purchase Order Management - Manage the client’s Purchase Order process end-to-end in Buildertrend — raising POs, tracking approvals, and matching to supplier invoices. - Ensure all site-level procurement follows the approved PO workflow — no order without an approved PO. - Liaise with the bookkeeper to ensure three-way matching (PO, delivery confirmation, invoice) is completed before payment. - Flag unmatched or disputed invoices and resolve before escalating to Directors. - Project Cost Control & Reporting - Maintain project budgets in Buildertrend — inputting actuals, tracking committed costs, and flagging variances. - Prepare monthly cost reports for Directors and Construction Manager, including cost-to-complete forecasting. - Monitor and report on variation budgets separately from base contract. - Support the preparation of progress claim schedules and owner invoicing. - Document & Drawing Management - Maintain drawing registers and ensure the site team is always working from current issued drawings. - Manage RFI (Request for Information) logs — issue, track, and close out in a timely manner. - Coordinate submittal and shop drawing review with consultants and subcontractors. - Maintain organised project folders in SharePoint/Buildertrend — correspondence, reports, approvals, and certificates. - Programme & Site Coordination Support - Update project programmes in Buildertrend in line with Construction Manager direction. - Prepare and distribute meeting agendas, minutes, and action registers for site and design meetings. - Track outstanding actions and follow up with relevant parties — internally and externally. - Assist with DA, CC, and CDC conditions of approval tracking and compliance documentation. Qualifications - Minimum 3 years' experience as a Contracts Administrator or similar role, working within or directly supporting Australian construction companies. - Demonstrable experience supporting residential construction projects in Australia — solid understanding of Australian construction practices, procurement, and compliance requirements is essential. - Hands-on experience with Buildertrend or similar project management system — you must be able to hit the ground running with POs, budgets, subcontractor management, and document control within the platform. - Strong written communication skills — you will be issuing formal contract correspondence, variations, and instructions on behalf of BBB. - Highly organised with exceptional attention to detail — our projects are complex and the documentation must be airtight. - Autonomous and proactive — you identify problems before they escalate and act without needing to be told. - Comfortable working in a fast-paced, lean team where flexibility and initiative are valued. Requirements - Experience on residential projects $1M+ - Proficiency in Xero or similar accounting platform. - Tertiary qualification in Construction Management, Project Management, Quantity Surveying, or related discipline. - Experience coordinating with consultant teams such as architects, structural engineers, and certifiers. - Familiarity with NSW Building and Construction General On-site Award and subcontract payment legislation (SOPA). Work Arrangement & Expectations This is a remote Part-time role that may be set up as either an independent contractor engagement or via an Employer of Record (EOR), depending on client preferences and legal structure. To ensure alignment and transparency, successful candidates will be expected to: - Be available for meetings and collaboration during core AEST business hours. - Disclose any existing ongoing roles or client work. - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor” if not employed via EOR).
Related Guides
Related Categories
Related Job Pages
More Administration Jobs
Loan Standards Administrator
Cornerstone Capital BankEnjoy a new online banking experience with the same exceptional customer service you expect from Cornerstone companies.
• Ensure guidance managed within "Loan Standards" is accurate and clearly communicated • Provide a smooth experience for Production by being consistent with guidance provided, formatting is familiar and functionality is seamless. • Perform vital maintenance tasks designed to meet the primary goals of the Loan Standards team • Perform a twice-monthly publish of all the impactful changes to Loan Standards guidance, known as the “30 Days changes publish.” • Other duties assigned by leadership
Group Administration Specialist
EquitableAt Equitable, we believe work should be a place where you feel supported, inspired, and empowered to grow. In our caring and collaborative environment, your curiosity is encouraged, your passion is recognized, and your contributions truly matter. Together, we create meaningful impact, for our clients, our communities, and each other. Our culture is built on care, passion and curiosity. We put people above all else, strive to be our best and welcome new ideas to deliver positive outcomes.
Role Description In this role, you will be responsible for administering key aspects of group insurance policy maintenance for plan members in accordance with policy contracts. This includes managing updates such as additions, terminations, and changes to member information, ensuring accuracy and compliance throughout the process. What you’ll do: - Provide excellent client service to both external clients (Advisors, Plan Administrators, Plan Members) and internal partners (head office and regional staff) by answering inquiries via phone and email; - Provide phone support to plan members who need assistance with online benefit selections; - Updating/validating plan member and plan sponsor information (including accurate flex dollar calculations, adding/changing plan members’ information), contact information for plan sponsors, validating results from electronic member load files from Third Party Administrators; - Administering pay direct drug cards including problem solving utilizing provider’s software (Telus); - Updating banking information (EFT/Plan Members, PAD/Group Policies), in accordance with external vendors’ guidelines (financial institution); - Terminating and reinstating plan members, to ensure that only eligible claims are paid, including the collection of any resulting overpayments; - Requesting medical evidence of insurability; - Provide support to medical underwriting by assessing member eligibility, including request medical evidence of insurability when necessary; - Beneficiary changes in accordance with legal parameters; - Interpret regularly produced system reports and complete unfinished processes or take corrective action where required; - Facilitate the administration of a new group policy regarding loading plan member details; - Adhere to turnaround standards, meeting acceptable quality rates and transactional goals; - Assist in the completion of policy renewals, which include auditing the renewal rate confirmation and flex dollars for accuracy; - Prepare customized material and calculate flex dollar amounts based on the flex plan options that will be available for each; - Miscellaneous admin support as needed. Qualifications - Excellent communication skills, including effective listening and the ability to communicate clearly both verbally and in writing; - Excellent analytical and creative problem-solving abilities, utilizing research skills; - Strong organizational skills and multi-tasking abilities and prioritization skills; - Comprehensive understanding of group insurance and the ability to learn new processes; - Accuracy and attention to detail are essential; - PC skills – working knowledge of MS Office applications (specifically Excel) with confidence; - Ability to interpret and apply contract provisions and administrative guidelines; - Ability to handle high volume of work within a fast-paced environment; - Ability to work in a team environment; - Aptitude for service; - 2+ years of Group Insurance experience is an asset. Benefits - Career Growth: Regular learning sessions and development opportunities; - Total Rewards: Allowance provided in place of vacation pay and benefits; - Flexibility: Healthy work-life balance with employee wellness always top of mind, complemented by a “dress for your day” approach. Company Description At Equitable, we believe work should be a place where you feel supported, inspired, and empowered to grow. In our caring and collaborative environment, your curiosity is encouraged, your passion is recognized, and your contributions truly matter. Together, we create meaningful impact, for our clients, our communities, and each other. Our culture is built on care, passion and curiosity. We put people above all else, strive to be our best and welcome new ideas to deliver positive outcomes.
• Technical responsibility for and active participation in migrating our SAP systems to the cloud via SAP RISE • Installation, configuration, monitoring and maintenance of SAP S/4HANA, EWM, Solution Manager and SAP BusinessObjects • Planning and execution of patch and upgrade management, system updates and service pack installations • Conducting performance analyses, identifying bottlenecks and implementing optimization measures • Building, maintaining and further developing an SAP monitoring system (job and IDoc monitoring, automations, queues) • Managing SAP authorization roles in compliance with company policies • Supporting system and client copies, migrations as well as backup and recovery processes • Technical support for additional SAP projects and close collaboration with business units • Documentation of systems, processes and technical procedures
STAT Admin with Oracle EBS
Navtech, Inc.NAVTECH INC 1600 Golf Road. Suite 1200, Rolling Meadows, IL 60008 Ph: (224) 348-1340 Email: alex@navtechusa.com Website: www.navtechusa.com E-Verified Company
Role Description I have an opportunity for a STAT Admin with Oracle EBS - REMOTE and I am looking for a candidate who can join immediately. If you are interested, please reply with your updated resume or refer someone. Position: STAT Admin with Oracle EBS Location: Remote Duration: 6 to 12 Months Oracle EBS is a must along with Quest STAT implementation experience on Oracle EBS, not on Peoplesoft. Full description: - Implementation of Quest STAT for Oracle EBS, a robust tool for seamless code migration to enhance our development process, improve efficiency by faster migration methods, and avoid human errors. The resource(s) covered under this SO will be responsible for the implementation of Quest STAT for Oracle EBS. Position Overview / Statement of Work: - The client OnePhilly team does not have a dedicated tool for automating the necessary code changes within its Oracle E-Business Suite (EBS) practice. - Many critical tasks related to development, deployment, and ongoing maintenance are performed manually. - This reliance on manual processes leads to inefficiencies and increases the risk of human errors. - The absence of automation contributes to delays in project timelines, impacting our ability to deliver timely solutions to stakeholders. - To address these challenges, we are seeking to implement Quest STAT for Oracle EBS. - The objective is to install the various Stat architecture components and establish connectivity with all ERP environments along the migration path. The Consultant will work with the Customer's Stat system administrator(s) and systems management team(s) to install the Stat application components: - Stat system administration client - Stat application database - Stat central agent - Other Stat agents as required Work activities: - Project initiation and project management - Change management process review / systems design - Product installation - define connections - System Administration User Enablement Sessions - System Configuration - System Testing - User Acceptance Testing (Customer responsibility) - Developer User Enablement Sessions - Optional Configuration & Testing - Production roll-out - Production support, documentation, and project wrap-up - STAT Health Check - Training End users Qualifications - System Administration: Experience with system administration tasks, including configuration and maintenance. - ERP Connections: Understanding of ERP systems and how to define and manage connections. - Data Migration: Experience with data migration processes, ensuring data integrity and security. - Testing: Knowledge of system testing, user acceptance testing, and debugging. Requirements - Project Planning: Ability to develop detailed project plans, timelines, and milestones. - Technical Project Management: Experience in managing technical projects from initiation to completion. - Resource Management: Skills in managing resources and coordinating with different teams. - Risk Management: Identifying potential risks and developing mitigation strategies. Benefits - Communication: Strong verbal and written communication skills to interact with stakeholders and team members. - Problem-Solving: Ability to troubleshoot issues and find effective solutions. - Customer Service: Providing excellent service to clients, addressing their concerns, and managing expectations. - Team Collaboration: Working effectively with cross-functional teams to achieve project goals. Additional Experience - Training: Experience in designing and delivering training programs for end-users. - Documentation: Ability to create comprehensive user documentation and training materials. - Continuous Learning: Staying up to date with new technologies and trends in software implementation.



