Extenteam is a staffing and proptech company that helps short term rental operators. Our mission is to help our existing client base of 300 property management companies become more efficient and automate their operational processes using our Tailwind platform.
Contracts Administrator
Location
Worldwide
Posted
3 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Contracts Administrator
Extenteam Client Roles
Role Description The Contracts Administrator is a core operational role responsible for supporting the organization’s contract administration and execution needs. This position ensures contracts are prepared, reviewed, tracked, and maintained accurately and in compliance with established company policies and procedures. This role is ideal for a reliable, detail-oriented professional who excels at documentation, coordination, and follow-through. The Contracts Administrator works closely with procurement, legal, finance, and internal business teams to ensure contracts are executed correctly, stored properly, and managed throughout their lifecycle. Main Responsibilities - Contract Preparation & Administration: - Prepare, issue, and manage contracts, amendments, renewals, and related documentation using approved templates and processes. - Ensure all contracts are completed accurately, fully executed, and stored in designated systems or repositories. - Maintain organized and up-to-date contract files and records. - Review Coordination & Execution: - Coordinate contract reviews with internal stakeholders, including procurement, legal, finance, and operations. - Track contract status throughout the review and approval process to ensure timely execution. - Communicate clearly with stakeholders regarding contract progress, required actions, and timelines. - Tracking, Compliance & Reporting: - Maintain contract tracking tools to monitor key terms, expiration dates, renewals, and compliance requirements. - Support contract compliance by confirming agreements follow established company policies and procedures. - Assist with audits, reporting, and internal reviews by providing accurate and complete contract documentation. - Vendor & Stakeholder Support: - Support vendor onboarding by ensuring contracts and required documentation are completed, accurate, and properly filed. - Respond to internal inquiries related to contract status, documentation, and basic contract information. - Identify discrepancies, missing information, or potential issues and escalate appropriately. Qualifications - Bachelor’s degree in Business, Administration, Legal Studies, or a related field (preferred). - 2–5 years of experience in contracts administration, procurement support, or vendor/document management. - Familiarity with standard contract terms, templates, and administrative processes. - Experience working with contract management systems, shared drives, or document repositories. - Ability to manage multiple contracts and deadlines in a structured, deadline-driven environment. Technical Skills - Intermediate Microsoft Excel (basic proficiency required): - Simple formulas (e.g., SUM, IF, VLOOKUP) - Maintaining contract trackers, logs, and status reports - Advanced Experience with Microsoft Word, including document formatting and version control. - Experience with contract management systems e.g. DocuSign. - Experience with project management tools or shared tracking systems (Asana, Click Up, Trello). Professional Competencies - Strong attention to detail and accuracy. - Organized, methodical, and dependable work style. - Ability to follow established processes and guidelines. - Clear written and verbal communication skills. - Professional and courteous when working with internal teams and vendors. - Strong sense of confidentiality and compliance. Work Environment & Additional Requirements - Ability to work effectively in a deadline-driven environment. - Commitment to ethical standards, documentation accuracy, and compliance practices. Technical Requirements - Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port). - i5 11th Gen or higher. - Windows 11 / MacOS Catalina or higher. - Minimum of 8 GB RAM. - Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background). - Back-ups in case of power or internet provider interruptions. - Good headset and webcam (preferably noise-canceling headset). Benefits - Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities. - Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute. - Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being. - HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization.
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