Title: Administrative Assistant, Immigration Legal Services Location: Oakland, CA USA Remote type: Hybrid time type: Full time job requisition id: JR00003702 Job Description: The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. This position is represented by the OPEIU union and subject to the terms and conditions of a collective bargaining agreement. IRC Background: The mission of the International Rescue Committee (IRC) is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. Founded in 1933, the IRC has a presence in over 40 countries and 27 offices in the United States; the IRC leads the way from harm to home. Job Overview: The Administrative Assistant will serve as the central point of contact for clients with the IRC Immigration Legal Services team, and provide administrative support to the team. This position involves working directly with clients in a fast-paced environment while maintaining professional standards for capturing accurate information, coordinating client appointments, and facilitating high quality communication. The Administrative Assistant will also conduct outreach to the broader community regarding services available through the IRC immigration program. This position reports to the Managing Attorney, but works closely with all members of the immigration team. Major Responsibilities: - Maintain up-to-date knowledge of IRC Oakland’s case acceptance policies, which include enrollment eligibility criteria across immigration legal services programs. - Conduct preliminary screenings for walk-in clients seeking immigration legal services to determine potential program eligibility and triage scheduling or inclusion on a waitlist. - Schedule appointments for immigration clients with legal assistants, legal representatives, and/or attorneys; follow up with clients through reminder text messages and/or phone calls. - Maintain a detailed, accurate and comprehensive database of walk-in clients and returning clients, including basic biographic information, current contact information, and other data as needed. - Answer phone calls, emails and text messages from clients and resolve common client concerns, such as regarding updated contact information, position on waitlists for services, or estimated USCIS case processing times; follow protocols to appropriately relay questions requiring legal analysis or more detailed case information to team members; and log all client communications in the case management software. - Track inquiries for services, gathering data to inform program operations and services as identified by the Managing Attorney. Data may include number of walk-in clients, referral sources, waitlist times, and requested services. - Open and log all mail (USCIS/NVC correspondence) for immigration programs into the case management software. - Create and maintain virtual and/or physical case files according to standardized model. - Scan and upload clear and complete copies of case-related documents to Box; print and prepare clear and complete copies of materials to be submitted to USCIS as part of legal filings. - In coordination with the [supervisor], conduct monthly administrative file review. - Understand and strictly abide by rules of confidentiality and protocols regarding unauthorized practice of law. - Other tasks and projects as assigned. Job Requirements: - Bilingual English and a major client language highly preferred. Fluency in spoken and written English. - Strong organizational skills and attention to detail. - Knowledge of and / or interest to learn about immigration legal services. - Experience working and communicating effectively in a multi-cultural environment is required; experience with individuals who are Limited English Proficient (LEP) highly desired. - Self-starter with strong problem-solving skills combined with a solid ability to prioritize duties, coordinate time effectively, and excel in a client-facing, fast-paced position. - Interest and ability to contribute both independently and as a key team member. - Proficient in Microsoft Office (i.e. Word, Excel, and Outlook) and web-based applications (i.e. Google forms, Box, ETO, databases). Work Environment: - Standard office setting at IRC’s office in Oakland Compensation: (Pay Range: $22.89-24.00/hr) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements. This is a short-term role with an anticipated end date of September 30, 2026, and is not eligible for IRC's full benefits package. U.S. Benefits for Short‑Term Employees: Short‑term roles are not eligible for IRC’s full benefits package. However, U.S.‑based short‑term employees are eligible for a 403(b) retirement savings plan with employer match (immediate vesting) along with a non-elective employer contribution based on age and years of service (3-year vesting), paid sick leave in accordance with policy, and access to the Employee Assistance Program (EAP), which provides confidential counseling and mental health support for employees and their families. PROFESSIONAL STANDARDS All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients. US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles. Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Title: College Clerical Assistant I (Part-Time) Location: Chicago, IL, United States Job Description: COLLEGE CLERICAL ASSISTANT I – Academic Support Centers - (PART-TIME) TRUMAN COLLEGE Truman College is seeking a part-time College Clerical Assistant I to provide assistance in our Academic Support Centers: the Writing and Reading Center, the Math Center &CIS Lab, and the Science Center. Truman College’s Academic Support Centers provide tutoring and study space designed to help students thrive academically. Students can receive drop-in or appointment-based tutoring to complete their homework and academic goals. Both credit and Adult Education students are served in all of Truman’s academic support centers. GENERAL RESPONSIBILITIES: - Prepares routine records, memos and forms; proofs completed assignments for errors and makes appropriate corrections; maintains office and student record files in alphabetical and/or numerical order. - Receives and sorts incoming mail and distributes to appropriate personnel or office; answers telephones, takes messages and transfers calls; provides general information to students regarding registration, financial aid, departmental course offerings and campus policies and procedures. - Collates materials such as exams, classroom handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence. - Operates basic office equipment; prepares order requisitions for needed office supplies and materials; and may assist during student registration. QUALIFICATIONS: - Graduation from high school or the equivalent is required. Some clerical and word processing experience preferred. - Must have availability 5 days a week; Mondays required - Must be able to work mornings at 10am, or evenings until 6:30pm, on a consistent basis - Saturday availability desirable - Bilingual applicants highly preferred - Knowledge of word processing software; and knowledge of basic office procedures. - Ability to follow oral and written instructions; and ability to operate a personal computer. - Skill in basic filing; and good verbal communication skills. Additional Information: Starting Salary Range: $17.00 - $18.25/hr. Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities. This is a Local 1708 Union position. We are an equal opportunity and affirmative action employer. Thank you for your interest in CCC!

Title: CALS Office of Academic Programs (OAP) Administrative Assistant and Project Coordinator (Hybrid) Location: Ithaca United States Full time Job Description: The Opportunity CALS Office of Academic Programs (OAP) at Cornell University is seeking a highly organized, personable, and proactive Administrative Assistant and Project Coordinator to serve as a key partner to senior academic leadership within the Office of Academic Programs (OAP). This is a dynamic, high-visibility role supporting multiple leaders-including the Associate Dean, Assistant Dean, and Director-while coordinating programs, managing operations, and serving as a central point of contact across a collaborative team. This role is ideal for someone who enjoys collaborating with others, confidently navigates competing priorities, and takes initiative to ensure operations run efficiently and effectively. About the Department The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University's second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The CALS Office of Academic Programs provides support and oversight for the Office of Admissions, the Office of Student Services, the Office of Curriculum Development and Instructional Support (OCDIS), and the Office of Professional Programs and Extended Learning (OPPEL). These offices collaborate on recruitment, enrollment, degree attainment, career development and academic support for all CALS Undergraduate and Professional Masters Students. The office also oversees the curricular and compliance efforts across the college. This is a regular, full-time, benefits eligible position at 39-hours per week. What We Need - Associate's degree and 4 to 6 years relevant experience as an Administrative Assistant or equivalent combination. - Proficiency in database management, budget management, and electronic calendaring. - Prior experience with Microsoft Word, Excel and Outlook. - Excellent communication skills - Strong verbal and written skills as well as an ability to maintain a high level of confidentiality. - Ability to interact effectively and easily with the Associate and Assistant Deans, Directors, faculty, staff and with the other Administrative Assistants. - Demonstrated experience as an independent thinker and self-motivated. - Knowledge of Cornell policies and procedures. - Able to work effectively with faculty, administrators and staff. - Able to conduct a diverse set of tasks with poise, confidence and independence within a team-based environment. - Proven skills in project management and coordination. - Able to work quickly and effectively under pressure, use judgment in accomplishing tasks that are urgent; balance conflicting priorities, and make decisions from a range of choices. - Experience modeling values that support inclusion, belonging, and wellbeing. You will be competitive for this role if you have: - A proactive, self-starting mindset with the ability to anticipate needs, take initiative, and follow through with minimal direction - Strong interpersonal and communication skills, with confidence engaging across faculty, staff, students, and senior leadership - Excellent organizational skills and the ability to manage multiple priorities, projects, and deadlines in a fast-paced environment - A high level of independence and sound judgment, including handling sensitive information with discretion - Experience coordinating projects, programs, or events, with the ability to track details and keep work moving forward - A collaborative, service-oriented approach, with a willingness to step in wherever needed and support a team environment - Comfort navigating evolving priorities, solving problems, and learning new tools or systems as needed If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. - Bachelor's Degree - 5+ years of experience in an upper-level academic setting. - Experience with quantitative analysis - Experience with planning and coordinating events Rewards and Benefits - This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. - Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. - Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. - Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell - Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell - Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. University Job Title: Administrative Asst V Job Family: Administration Level: E Pay Rate Type: Hourly Pay Range: $29.45 - $33.82 Remote Option Availability: Hybrid Company: Contract College Contact Name: Freddie Salley Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: - Prior relevant work or industry experience - Education level to the extent education is relevant to the position - Unique applicable skills - Academic Discipline

Title: Part-Time Administrative Assistant Location: Jefferson County United States Job Description: Penn State Extension in Jefferson and Clarion counties is seeking to hire an administrative assistant. This person will work two days a week in the Jefferson Office and two days a week in the Clarion Office. They will work closely with the Extension Business Operations Manager, Client Relationship Manager, Extension Educators and other Administrative Support Assistants to help ensure the smooth and efficient daily operation of the Penn State Extension offices in Jefferson and Clarion Counties. The Administrative Assistant will: - Assist with county Extension program and events coordination; provide administrative support for 4-H and Master Gardener volunteer programs - Provide customer service and customer relationship support - Help coordinate office communications, multimedia product development and publications - Perform other clerical and administrative duties of administrative support as needed Specific responsibilities can include: - Serve as receptionist or first-line liaison to internal and external customers and provide general office support - Greet customers, answer telephone, provide directions or information and solve routine issues Communicate routine and general information to staff, customers, and/or public about standard services, processes, and procedures using prescribed or established guidelines - Schedule/cancel appointments and meetings - Assist educators with event planning and coordination including scheduling facilities, facility contract management, and event logistics - Maintain educational resource and publication files, and order publications as necessary - Maintain Customer Relationship Management program files and databases in Salesforce and help generate, prepare and distribute mass mailings - Assist with set-up of off-site workshops, classes, council meetings or special events as assigned - Assist Extension Educators in maintaining and filing documents and reports for grant programs - Assist Educators with many clerical and administrative tasks supporting our 4-H and Master Gardener volunteer programs with registrations, volunteer compliance tracking, annual 4-H enrollment processing / expense voucher preparations / invoicing, etc. - Other duties as assigned or requested Qualifications and requirements: - Must maintain a professional appearance, represent Penn State University and the county Extension office in a professional manner, and exercise sound professional judgment in carrying out duties assigned by the Business Operations Manager, Client Relationship Manager, and Extension Educators. - Should be able to assume the temporary/occasional role and duties of other office support staff on an “as needed basis” across a multi-county area. - Must have the ability to work as part of the Extension team as well as to work independently and have the ability to follow procedures as determined by Penn State Extension. - Must have excellent communication, phone skills, organizational, and interpersonal skills; be attentive to detail; have the ability to handle multiple priorities/deadlines; and be able to exercise discretion in handling sensitive and confidential information. - Being proficient in the use of internet searches, file formatting, document retrieval, and e-mail is strongly preferred. - Experience in a team environment with excellent team skills - Be able to work independently to multi-task, and to prioritize workload in a fast-paced ever-changing environment. - Candidates should possess excellent grammar and proofreading skills, advanced computer skills specifically with Microsoft Excel, Word, Outlook, PowerPoint, Publisher, Office365 and with Penn State’s Salesforce web based customer relationship management software application. - Typically requires 1+ years of related experience and a High School diploma or higher or an equivalent combination of education and experience. Candidates without a high school diploma will not be considered. The position is based at Penn State Extension Jefferson County office located at 186 Main Street, Brookville, PA 15825 and the Penn State Extension Clarion County office at 100 Amsler Avenue, Shippenville, PA 16254 BACKGROUND CHECKS/CLEARANCES This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.