Executive Secretary - Legal Affairs

Executive AssistantExecutive AssistantPart TimeRemoteLeadTeam 1,001-5,000Since 2013Company SiteLinkedIn

Location

Switzerland

Posted

3 days ago

Salary

0

Seniority

Lead

Professional Certificate5 yrs expFrench

Job Description

Executive Secretary - Legal Affairs

IMAD - institution genevoise de maintien à domicile

• Provide secretarial support to the Legal Affairs Department (SAJ) • Provide administrative support to members of the Legal Affairs Department and manage administrative follow-up of files as well as their physical and electronic filing, from receipt to archiving, including indexing • Independently handle certain aspects of legal files under the supervision of legal advisors • Manage the department’s organizational follow-up (telephone reception, meeting coordination, calendar management, internal administrative procedures, etc.) • Draft letters and documents with legal content (emails, letters, minutes, briefs, lists of exhibits, etc.) • Create and update documents such as drafts, tables, schedules and PowerPoint presentations according to the department’s needs

Job Requirements

  • Commercial apprenticeship diploma (CFC) or equivalent qualification; certification in legal secretariat is an asset; full executive secretary training
  • At least 5 years’ professional experience as an executive secretary with a court, a public prosecutor’s office, a legal department or a law firm
  • Knowledge of the Geneva healthcare network and/or the Geneva judicial organization is an asset
  • Energetic, personable and flexible — these qualities are essential for this role
  • Ability to work independently, strong attention to detail, excellent drafting and organizational skills
  • Proven computer skills and excellent command of standard office tools, notably Word, Excel, Outlook and PowerPoint
  • Team spirit, discretion and the ability to work autonomously
  • Pragmatic, highly adaptable and able to take initiative to manage a heavy workload often under tight deadlines

Benefits

  • A work–life balance with flexible working arrangements designed to respect your rhythm
  • Competitive salary and social benefits so that your commitment is duly recognized
  • IMAD training campus to continue learning, progressing and ensuring your employability in your profession
  • A company culture built on strong values, supported by management that combines care and high standards
  • Commitment to corporate social responsibility (CSR) that promotes sustainable, humane and inclusive practices
  • The Happ’IMAD program, offering a range of activities and benefits to strengthen cohesion, enjoyment at work and opportunities to recharge
  • A rich, diverse and stimulating professional environment closely connected to human realities

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