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Administrative Support Specialist
Location
New Jersey
Posted
1 day ago
Salary
$60K - $80K / year
Seniority
Senior
Job Description
Administrative Support Specialist
Pearson VUE
• Supports execution of government relations Objectives and Key Results by coordinating workflows, timelines, and deliverables, helping ensure alignment between day-to-day operations and strategic priorities. • Compiles and maintains reports, updates, and briefing materials to support internal stakeholder awareness of government relations activity, priorities, and impact. • Coordinates engagement between internal teams and external partners to support the successful execution of strategic initiatives and events in the US. • Coordinates meetings, tracks deadlines, and manages calendars for government relations activities, principally in the US but at times extending to Europe, ME, Canada and Asia as necessary. • Creates, maintains, and improves workflows for contracting and invoice management, adapting to local requirements. • Processes contracts and invoices, ensuring accuracy, compliance, and timely delivery. • Supports documentation, reporting, and communication between internal teams and external partners. • Escalates workflow interruptions or process issues promptly to maintain project momentum.
Job Requirements
- Experience handling confidential information, managing competing priorities, and delivering high-quality service are essential.
- Attention to detail, discretion, and effective communication.
- Experience in higher level administrative support, with a preference for candidates who have prior experience in state/federal government offices or prior experience supporting government relations functions.
- Demonstrated experience of improving processes and workflows.
- Being willing to work across multiple regions and time zones when necessary.
- Critical thinking with ability to operate independently.
- Comfortable deploying commonly-used AI tools effectively to enhance workflows and increase team productivity.
Benefits
- This position is eligible to participate in an annual incentive program
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