• Providing day-to-day admin and coordination support to the Pre-Production team • Managing calendars, calls, production meetings, and internal check-ins • Attending meetings and taking detailed notes; turning discussions into clear action items + owners • Compiling all Video Recap notes and other key meeting notes, distributing them to Sr. Producers / C-level executives / production teams, and ensuring follow-up actions are tracked through completion • Working with leadership across departments to compile notes across teams and provide concise updates/reporting to the Founder • Maintaining organized files and documentation (Google Drive / production trackers / templates) • Creating simple reports, recaps, and production updates for leadership • Supporting special projects and urgent production needs as they come up • Monitor pre-production workflow statuses and track pre-production expenses to ensure accuracy and up-to-date reporting.

• Own documentation-heavy projects from intake to completion • Break down ambiguous requests into clear scopes, timelines, and deliverables • Track progress, dependencies, and risks across multiple initiatives • Proactively identify gaps, inefficiencies, or unclear ownership • Keep stakeholders aligned through clear updates and documentation • Create, organize, and maintain internal documentation such as: • Process docs • SOPs • PRDs / project briefs • Decision logs • Knowledge base articles • Turn raw notes, conversations, and ideas into structured, readable documents • Edit and improve existing documentation for clarity, accuracy, and usability • Establish and enforce documentation standards and templates • Design logical folder structures, naming conventions, and version control practices • Ensure documents are easy to find, understand, and keep up to date • Think critically about how information flows across teams • Recommend tools or workflows to improve documentation and project tracking • Work closely with product, operations, engineering, compliance, and support teams • Facilitate meetings when needed, capturing clear notes, decisions, and action items • Ask thoughtful questions to surface assumptions and clarify intent • Push back constructively when requests are unclear or inefficient

• Lead projects through the full project lifecycle, from initiation and planning through execution, monitoring, and delivery • Develop and maintain project plans, schedules, milestones, and dependency maps • Coordinate multiple concurrent projects or workstreams, managing scope, timeline, and resource constraints • Monitor project progress, identify risks and issues, and implement mitigation plans to ensure delivery readiness • Drive clear ownership, communication, and accountability across cross-functional teams • Facilitate planning sessions, stand-ups, and status updates • Help translate high-level goals into actionable plans • Help ensure consistency across surfaces and touchpoints • Track dependencies and handoffs between teams

Company: Gridlines Build a New Market From the Ground Up Gridlines is expanding globally — and we’re looking for exceptional advisory leaders to spearhead new country markets. This is a rare opportunity to launch and grow a country presence from scratch, backed by one of the fastest-growing global infrastructure advisory and financial modelling firms. We operate differently: - No bureaucracy - No politics - One global platform - Full delivery support from world-class hubs in India, Lat Am, and Africa If you’re a high-performing Associate Director or Director ready for autonomy, ownership, and the chance to shape a market, this role is for you.