GP Strategies Corporation logo
GP Strategies Corporation

We help organizations transform through their people

Administrative Assistant

Administrative AssistantAdministrative AssistantFull TimeRemoteSeniorTeam 1,001-5,000Since 1966H1B SponsorCompany SiteLinkedIn

Location

Colombia

Posted

3 days ago

Salary

0

Seniority

Senior

Professional CertificateEnglish

Job Description

Administrative Assistant

GP Strategies Corporation

• Provide day-to-day administrative support to 4-5 executives, managing complex and frequently changing calendars across multiple time zones. • Effectively manage and prioritize competing requests, ensuring urgent and high-impact activities are actioned promptly. • Monitor executive inboxes, independently triaging, flagging and responding to time-sensitive requests. • Coordinate high volume meetings and appointments, balancing shifting priorities and tight timelines. • Arrange end-to-end travel logistics and prepare detailed itineraries to ensure seamless experiences. • Prepare, reconcile and submit expense reports accurately. • Support the Innovation Leads and Opportunities Pipeline Review, including scheduling, logistics and opportunity tracking. • Raise and manage purchase requests and purchase order, ensuring accuracy, compliance and timely processing. • Monitor shared inboxes, voicemails and the Executive fax mailbox, ensuring timely forwarding to appropriate contacts or departments. • Manage confidential and sensitive information with a high degree of professionalism and discretion, maintaining the integrity and security of all materials at all times. • Support ad hoc and miscellaneous projects as needed, including administrative and organizational tasks such as file management, document coordination, vendor set-up and invoice coordination/follow-ups and process improvements. • Manage contract administration processes, including coordinating contract execution and maintaining contract records. • Schedule and coordinate internal training sessions, Advisory Board meetings and AI Champion forums, including logistics, materials, stakeholder communication, maintenance of the AI Champion page and distribution of updates. • Liaise effectively with internal and external stakeholders, often handling high-volume communication flows. • Anticipate needs and offer proactive solutions to optimize workflows and improve efficiency. • Operate effectively both independently and as part of a team in a fast-paced, deadline-driven environment. • Contribute to a positive, supportive and high-performing team culture.

Job Requirements

  • Strong experience supporting multiple senior leaders or executives in a fast-paced corporate environment,
  • Exceptional organizational and time-management skills,
  • Strong judgement and ability to prioritize effectively in a high-demand environment.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint, SharePoint, CoPilot).
  • High attention to detail with a strong focus on accuracy and delivery.
  • A proactive, solutions-oriented mindset with a genuine passion for supporting others and driving efficiency.
  • Advanced English proficiency (C1 or above) with a demonstrated ability to independently produce polished, professional communication. All content, reporting, and correspondence is conducted in English.

Benefits

  • Contract: Indefinite period

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