Title; Senior Executive Management Assistant 11 Salary $26.16 - $35.27 Hourly Location Lansing, MI Job Type Limited Term (position has expiration date) Remote Employment Flexible/Hybrid Job Number 6501-26-DIFS-036 SEMA 11 Department Department of Insurance and Financial Services Job Description: Job Description The Department of Insurance and Financial Services (DIFS) is seeking an experienced, well-organized, and highly professional individual to work in public service as a Senior Executive Management Assistant to the Director of the Office of Insurance Licensing, Investigations, and Audits. This position is an opportunity to build a lifelong career doing work that truly matters - helping to protect consumers and maintain public confidence in Michigan’s insurance and financial services industries. This position serves as executive support to the Office Director and provides administrative and operational support to the Office’s Agency Audit and Insurance Investigation Sections. Responsibilities include coordinating and delegating assignments to office staff; coordinating completion of assignments and monitoring workflow to ensure compliance with deadlines; maintaining records, reports, and statistical data; and coordinating Office responses to the Office of General Counsel for Freedom of Information Act (FOIA) requests. The position is responsible for reviewing, editing, and proofreading investigation reports, audit reports, correspondence, and other professional documents to ensure accuracy, proper grammar, formatting, consistency, and clarity prior to distribution. Additional responsibilities include drafting correspondence, preparing reports and meeting materials, maintaining office records, coordinating and tracking staff assignments and deadlines, and managing documents submitted to and received from the Office of General Counsel. The role also involves maintaining confidential and sensitive information, managing calendars and schedules, and providing comprehensive administrative support in a fast-paced regulatory environment with multiple competing priorities. The Office of Insurance Licensing, Investigations, and Audits performs important regulatory functions involving insurance licensing, investigations, audits, and consumer protection activities. This position works closely with office leadership, departmental staff, stakeholders, and members of the public and plays an important role in supporting the Office’s mission, operations, and customer service efforts. For the specific position description, please click here: Senior Executive Management Assistant. (Download PDF reader) Ideal candidates will have: - The drive to serve the people of the State of Michigan and make a difference in an important role that supports Michigan individuals and businesses. - The ability to thrive in a dynamic, collaborative, and high-tech environment while demonstrating sound professional judgment and decision-making. - The ability to communicate clearly, concisely, and effectively both orally and in writing. - The ability to exercise sound judgment and maintain confidentiality with sensitive information and documents. - Strong proofreading, editing, and document review abilities with exceptional attention to detail. - The ability to manage multiple assignments, competing priorities, and strict deadlines in a professional office environment. - The ability to anticipate needs and work proactively in support of executive leadership. - The ability to work effectively both independently and collaboratively within a team environment. Other job features: - Participation in webinars, conference calls, and employee development training. - DIFS is looking for a team member who has an interest in helping others, who wants to learn and grow as a professional, and who wants to enjoy all the exciting things life in Michigan has to offer. - This position provides competitive pay, retirement, health, vision, and dental benefits. Note: The Salary listed above is a range, and the final salary is determined by the selected candidate’s education and experience. Work Location: This is an in-person position based in Lansing, Michigan, with the possibility for a hybrid work schedule where you would work from home up to three days per week, following a training period, if approved. Work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position. Relocation expenses are not reimbursed. Attachment Requirements Please submit a cover letter, resume, and writing sample. Writing Sample: In a document separate from the cover letter, applicants must provide responses, in one page or less, to the following questions. - Why are you applying for this position? - Please describe your approach to planning your workday. - How do you ensure you anticipate your executive’s needs? - What do you need from your executive in order to be successful? Failure to attach the requested documents may result in your application being screened out. Note: The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises. Any applicant that is suspected of using AI software for any portion of the selection process may be screened out. DIFS is a Gold-Level Veteran-Friendly Employer, committed to recruiting, training, and retaining veterans and their spouses. Required Education and Experience Education Education typically acquired through completion of high school. Experience Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. Alternate Education and Experience Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9. Additional Requirements and Information Some positions may require stenographic skills. Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact.

Title: Executive Assistant Location: Seattle United States Job Description: Department:Neural Dynamics Management Executive Assistant The neural dynamics accelerator at Allen Institute (a/ND) is focused on foundational neuroscience. We are interested in how the brain builds our understanding of the complex world to guide the flexible behaviors that address our biological needs. We develop cutting-edge methods and employ a team-based approach for discovery neuroscience. Knowledge, data, models, and tools will be widely shared, in part to support the development of therapies for brain disorders. We are seeking an Executive Assistant. The ideal candidate is a team player who will provide a wide range of administrative, planning, and executive level support services of a complex and confidential nature to our Executive Director and members of our Institute leadership team. As an essential member of the team, the Executive Assistant will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects. This individual is expected to take initiative, proactively ask questions, execute core responsibilities collaboratively, and work well within a complex organization. They must maintain exceptional professionalism, show flexibility, handle multiple tasks and changing priorities, be customer service oriented, have a strong attention to detail, and remain composed under pressure of deadlines. The Executive Assistant must be able to effectively communicate the mission, values, and scope of the Allen Institute. At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly. We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment. We are an equal opportunity employer and strongly encourage people from all backgrounds to apply for our open positions. Essential Functions - Manage and maintain complex calendars in a dynamic environment, requiring frequent reprioritization and shifting of appointments - Coordinate day-to-day activities to ensure effective management of schedule. Make appropriate, informed decisions regarding Executive's available time. May include rescheduling, postponing, or relocating meetings to optimize the available resources as well as participants' time. Keep Leadership team apprised of calendar, action items, agenda preparation and materials coordination - Schedule and manage internal and external meetings, as well as video and teleconferences. This includes coordination of all event logistics and details such as facilities set-ups, catering, travel arrangements, meeting documentation, promotional materials and presentation preparation - Research and prepare materials for committees, programs and projects, and for use by the Executive Director in resolving complex or sensitive problems - Compose routine correspondence including letters, emails, and timely responses to actionable requests - Proofread and edit documents for content, spelling and grammar and typographical errors - Prepare materials for meetings and events including travel itineraries - Create presentations, spreadsheets and administrative standard procedures for department/groups supported - As first point of contact into the Executive Director’s office, facilitate smooth and effective communication. Screen, direct, and respond to incoming calls and inquiries. Screen and prioritize all communications making independent judgments and using discretion to route or compose responses as appropriate - Handle and coordinate administrative purchasing for department - Assist in maintaining department budget and expense reconciliations, tracking business expenses and receipts and reconciling monthly expense reports - Organize and maintain filing system, databases and shared network space for the Leadership team - Coordinate activities within the department, between other departments and outside parties. This may include visitor liaisons, guest speakers, move coordination, etc. - Actively drive special projects as assigned - Assists in other administrative functions as required Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. Required Education and Experience - High School Diploma or equivalent - Minimum 2 years of work experience in an administrative capacity - Proficient with Microsoft Office applications including Outlook, Teams, One Drive, SharePoint, Word, Excel, and PowerPoint Preferred Education and Experience - Bachelor's degree or equivalent experience - 4+ years administrative support experience at an intermediate level - 3+ years of experience supporting senior/executive leaders - Experience coordinating/managing multiple projects - Strong customer communication skills, accuracy and attention to detail with the ability to multitask and quality control your own work and that of others - Demonstrated exceptional professionalism and the ability to maintain confidentiality - Intermediate business writing skills and the ability to draft written communications - Creating or reviewing slides for several boards both internal and external - Experience with and interest in using agentic workflows - Ability to learn new technologies Physical Demands - Fine motor movements in fingers/hands to operate computers and other office equipment - Working at a computer and using a mouse for extended periods of time Position Type/Expected Hours of Work - This role is currently working onsite and is expected to work onsite for the majority of working hours. The primary work location for this role is 615 Westlake Ave N., with the flexibility to work remotely on a limited basis Additional Comments - Please note, this opportunity does not offer relocation assistance - Please note, this opportunity does not offer work visa sponsorship Annualized Salary Range - $92,250 - $114,100 Final salary depends on required education for the role, experience, and level of skills relevant to the role, along with work location, where applicable. Benefits - Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits. It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.

Executive Assistant locations USA - Remote job requisition id R13668 The Executive Assistant (EA) provides high-impact, strategic, and confidential support to C-level executives, enabling the executives to operate at maximum effectiveness. This role serves as a trusted partner, managing complex priorities, anticipating needs, exercising sound judgment, and representing the executive’s office in interactions with internal and external stakeholders. The EA operates with significant autonomy, discretion, and decision-making authority on matters of the executive team. Outcomes and Activities: Executive Support & Strategic Partnership - Partner with and provide administrative support to the Executive Leadership Team (ELT), including SVP/VP leaders, to meet business needs. - Act as a liaison between the C-level executive, senior leadership, Board members, and internal/external partners. - Proactively manage the executive’s priorities, ensuring time, information, and resources are aligned with organizational goals. - Prepare executive briefing materials, decision memos, presentations, and follow-up actions for meetings and strategic engagements. - Anticipate needs and issues, identify risks, and provide recommendations to support executive decision‑making. Calendar, Communication, & Workflow Management - Independently manage a complex, high-volume calendar, balancing competing priorities with business acumen and diplomacy. - Draft, edit, and refine executive correspondence, communications, and talking points. - Gatekeep and triage internal/external communications, escalating or resolving matters based on urgency, importance, and strategic alignment. - Ensure seamless coordination of executive workflows, operating rhythms, and organizational commitments. Confidential Information & Issue Resolution - Handle highly sensitive organizational, personnel, and financial information with absolute discretion. - Investigate issues, gather data, and provide executive-level recommendations or resolutions. - Represent the executive in addressing inquiries, disputes, or confidential matters with professionalism and authority. Meeting, Event, & Logistics Ownership - Plan, organize, and execute executive-level meetings, Board sessions, strategic reviews, and leadership off-sites. - Own agenda development, briefing documents, presentations, and action‑item tracking. - Coordinate complex domestic and international travel, ensuring all logistics align with executive preferences and business needs. Project & Initiative Management - Lead and support cross-functional projects on behalf of the C-level executive, acting as project manager or liaison as needed. - Track progress on organizational initiatives, ensuring alignment with milestones, KPIs, and executive priorities. - Monitor deliverables from leadership partners and ensure follow-through on commitments. Operational & Administrative Leadership - Continuously improve processes, workflows, and tools within the executive office. - Identify and resolve inefficiencies; implement best practices for documentation, communication, and coordination. - Provide mentorship or guidance to other administrative professionals across the organization, as appropriate. Decision-Making Authority - Independently prioritizes executive workflow and allocates time/resources aligned with business priorities. - Makes decisions regarding scheduling, communication routing, information flow, and issue escalation. - Acts as a delegate on selected tasks requiring judgment, including internal inquiries, confidentiality-sensitive issues, and operational decisions within defined limits. - Provides recommendations and analysis that influence executive decisions, organizational planning, or strategic focus. Knowledge and Skills: - Exceptional judgment, discretion, and decision-making capability. - Ability to maintain a high level of confidentiality with the utmost discretion. - Strong business acumen with the ability to understand organizational priorities and dynamics. - Outstanding written and verbal communication skills. - Demonstrated ability to manage multiple priorities, pivot quickly, and operate independently. - High proficiency with productivity tools (e.g., Microsoft 365, Teams, PowerPoint, Excel, Outlook). - Ability to build strong relationships across all levels of the organization. - Comfort navigating ambiguity and driving clarity. Requirements: - Bachelor’s degree preferred; equivalent professional experience considered. - 7+ years of executive-level administrative support experience, with at least 3 years supporting VP-level or above. - Experience functioning in fast-paced, high-growth, or matrixed organizations strongly preferred. Targeted Compensation: $93,487 - $109,068 + an annual bonus plan #LI-Remote Benefits - Excellent benefits package that includes 401(K) match, adoption assistance, parental leave, tuition reimbursement, comprehensive medical/ dental/vision and many nonstandard benefits that make us a Great Place to Work Our Company Values: To be successful in this role, Team Members need to be: - Positive by maintaining resiliency and focusing on solutions - Respectful by collaborating and actively listening - Insightful by cultivating innovation, accumulating business and role specific knowledge, demonstrating self-awareness and making quality decisions - Direct by effectively communicating and conveying courage - Earnest by taking accountability, applying feedback and effectively planning and priority setting Expectations: - Remain compliant with our policies processes and legal guidelines - All other duties as assigned - Attendance as required by department

• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars. • Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion. • Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner. • Organize, execute, and assist with team activities. • Ensure well organized and up-to-date travel logistics, expense reports, and other administrative needs. • Partner with EA team to manage onsite meals, events, and employee activities. Along with keeping the office well stocked with kitchen and office supplies. • Liaise with property management on facility work orders as needed. • Prioritize Inclusion, Diversity, and Equity Initiatives for your executives. • Have fun at work and help others to do the same.