• Provide comprehensive executive support to SVP-level HR leaders, managing complex, high-volume calendars across global time zones. • Proactively prioritize competing demands in a fast-paced, deadline-driven environment. • Coordinate domestic and international travel, including detailed itineraries, logistics planning, and timely expense reconciliation. • Schedule and manage leadership meetings, talent reviews, operating reviews, Board-prep sessions, and confidential HR discussions. • Own virtual meeting logistics, ensuring seamless execution across Microsoft Teams, Zoom, and hybrid environments. • Prepare agendas, briefing materials, and high-quality PowerPoint presentations, track follow-ups and key action items. • Serve as a key liaison between HR leadership and cross-functional stakeholders, maintaining strict confidentiality and professionalism. • Anticipate executive needs and implement process improvements that enhance efficiency and operational rigor. • Support HR-wide initiatives, town halls, leadership offsites, and strategic projects as needed.

• Manage a dynamic calendar across multiple time zones • Schedule meetings and coordinate Zoom logistics • Prepare meeting context using CRM notes and previous conversations • Trigger post-meeting workflows (transcription, clean-up, filing, task creation) • Organize follow-ups and maintain meeting documentation systems • Maintain and update CRM records (Katalyst (GoHighLevel)) for sales leads and partners • Track deal stages, next steps, and priority follow-ups • Support CRM implementation and optimization initiatives • Monitor KPIs and maintain organized lead pipelines • Assist with testimonial tracking and press follow-ups • Maintain task boards (Asana or similar platforms) • Track operational priorities such as: • CRM implementation • SOP build-out • Software setup • Webinar coordination • Pilot program tracking • Document and refine SOPs for: • Client onboarding • Proposal workflows • Billing processes • Pre-qualification systems • Other repeatable processes • Maintain a single source of truth for key company information • Coordinate business address updates and vendor communications • Assist with setup and management of: • MS365 / Copilot • Google Business Profile • Basic cybersecurity protocols (2FA, backups, vendor coordination) • Support light IT coordination with external vendors as needed • Update LinkedIn profiles and company pages • Insert intake forms and lead capture links • Manage minor website or form updates • Organize brand assets (logos, templates, brand documents) • Track testimonials • Maintain a content and idea backlog based on notes and research

• Own and actively manage complex, high-volume executive calendars with overlapping priorities • Make daily judgment-based tradeoffs: what moves, what doesn’t, and what should never have been scheduled • Anticipate crunch points (travel, board meetings, conferences, deal cycles, regulatory moments) and proactively rebalance time • Prepare executives for meetings with clear context, materials, stakeholders, and desired outcomes • Act as a gatekeeper — confidently say “no” on behalf of leaders when needed, and know when to escalate vs. decide independently • Coordinate frequent domestic travel end-to-end, including contingencies and real-time adjustments • Build realistic schedules that strategically sequence meetings and events, account for preparation, fatigue, and recovery, and ensure the right stakeholders are engaged at the right time — not just availability • Shield leaders from disruption when plans change by owning the details • Own end-to-end planning and execution for team offsites and partner in select company-wide events, including budgets, timelines, vendors and onsite logistics • Partner cross-functionally with leaders, their teams, and internal stakeholders to ensure events and agenda are well-sequenced, aligned to priorities, and run smoothly • Capture learnings to continuously improve how offsites and events are executed • Fully own expenses, reimbursements, invoices, and administrative workflows without reminders • Handle document prep, slide updates, meeting notes, and follow-ups with clarity and efficiency • Track action items from key meetings and proactively drive follow-through so work doesn’t stall • Act as a trusted thought partner on prioritization, workflow, and operating rhythm • Partner closely with the Executive Support Manager to help design and evolve systems that improve SLT effectiveness • Identify patterns, risks, and inefficiencies across calendars, meetings, and workflows • Exercise sound judgment and discretion when handling sensitive business, revenue, and regulatory information

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The ACLU of Texas invites undergraduate and graduate students to apply for an internship in all departments during summer 2026. Individuals passionate about civil liberties who are interested in developing skills in the social justice space and policy in the local and state context will find this internship as a rewarding learning experience. - Work within the Executive department to strengthen quarterly strategic reporting - Improve cross-departmental data synthesis - Support outcome-focused strategic plan reporting Qualifications - Strong analytical and organizational skills - Ability to synthesize complex information into clear, concise summaries - Interest in strategy frameworks, logic models, or performance measurement - Comfort using AI tools responsibly for structured analysis and summarization - Ability to work independently and manage projects through completion - Strong written communication skills - Interest in nonprofit strategy, public policy, organizational management, or governance - A commitment to civil liberties, civil rights, and social justice - Commitment to the mission of the ACLU of Texas Requirements - Internships are part-time, requiring a minimum commitment of hours per week - Prefer part-time interns to commit to full workdays (i.e., two eight-hour days rather than four four-hour days) - Internships are offered on a remote basis only - Houston-based interns are welcome to work in headquarters located in Downtown Houston Benefits - Compensation for this role is $17/hour - Stipend: $3,400 for fall, $4,250 for summer Application Deadlines - Summer Term: Applications will be closed on March 23, 2026