• Sets up projects in Client and/or Company project management systems, including all required project documentation. • Updates status of projects and key milestone dates in Client and/or Company project management systems. • Leads or assists in drafting, distributing, and tracking of Contracts, Purchase Orders, and Change Orders to subcontractors/suppliers. • Maintains project documentation throughout duration of project. • Verifies and manages payment to contractors and vendors during construction. • Responsible for acquiring, coordinating, and submitting owner required close-out documents for project closeout and final contractor/supplier payments. • Assembles and distributes reports for internal and external customers. • Maintains confidentiality with sensitive or proprietary information on behalf of project team.

• Sets up projects in Client and/or Company project management systems, including all required project documentation • Updates status of projects and key milestone dates in Client and/or Company project management systems • Leads or assists in drafting, distributing, and tracking of Contracts, Purchase Orders, and Change Orders to subcontractors/suppliers • Maintains project documentation throughout duration of project • Verifies and manages payment to contractors and vendors during construction • Responsible for acquiring, coordinating, and submitting owner required close-out documents for project closeout and final contractor/supplier payments • Assembles and distributes reports for internal and external customers • Maintains confidentiality with sensitive or proprietary information on behalf of project team

• Coordinates with engineering staff to ensure that prompt and accurate estimates and pricing are achieved and consistent with project goals • Develops and maintains ongoing contact with the customer to schedule and coordinate all work performed and to ensure clear and consistent communication about the projects progress, costs and training • Assists engineers in obtaining quotes from outside mechanical, electrical and construction contractors and vendors, chooses appropriate contractors and vendors for each project, issues contracts, schedules and manages all contractor and subcontractor work and ensures on time arrival of all project equipment and supplies • Coordinates with ESG Management, Finance and Accounting support groups to ensure project is on track and cost objectives are met • Reviews Project Metrics report with the project accountant that contains contract value, percent of completion, billings, contingency and margin; flags on report that generate action items include under billings by more than 5% and margin deviation by greater than 3% • Monitors labor, materials, project modifications and work completion and makes changes as necessary to ensure achievement of project objectives within cost and time constraints • Works with temperature controls contractors to ensure systems, software and control strategies achieve project goals • Oversees all aspects of installation, working with all parties involved to proactively prevent and solve quality and other problems that may arise in the course of the project • Create and maintain an efficient, effective project work force, providing training and supervision for each member assigned to the project and coordinating team member activities to meet project objectives • Responsible for ensuring adherence to all OSHA, Federal, State and safety regulations as well as all ESG policies and procedures • Keeps abreast of all changes in federal, state and local safety regulations and company policies as they pertain to the project installation and implements system changes as required • Analyzes project costs and works with accounting and finance departments to determine customer billing • Performs all financial management tasks within ESGs financial management systems software • Performs related work as required

Title: Financial Manager Requisition Number: JR10012042 Remote Type: Hybrid Location: Madison, Wisconsin Category: Financial Time Type: Full time Job Description: Add to favorites View favorites Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Jobs Hub to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Financial Manager Job Summary: The University of Wisconsin-Madison Wisconsin State Lab of Hygiene (WSLH) is comprised of 26 clinical and non-clinical public health laboratories. WSLH performs both research and fee-for-service testing. Under the general supervision of the Director of Finance, this position manages the business functions and overall operations of the Accounts Receivables (AR) Unit. This position works independently with a high degree of discretion in resolving AR program and financial issues. This position oversees the WSLH revenue cycle, including grants administration and accounts receivable, including revenue related contracts. This unit is responsible for $50 million per year in grants and account billings related to research, laboratory test, and services. This position currently supervises three staff. Primary responsibilities of this position include providing leadership in the efficient and effective processing of clinical and non-clinical billing and clinical and non-clinical grants from a wide range of customers. This position will work directly with billing software vendors to ensure the continuous update and efficient operation of the billing systems. This position will also work with WSLH managers to ensure that WSLH bills all tests and services correctly and that WSLH fee schedules are accurate and updated. As a leader in the organization, this position will develop appropriate and effective systems of communication and feedback with staff, other WSLH Managers, and all customers of the Accounts Receivable unit. This position will work closely with staff to develop effective collaborative processes which ensure the integrity of WSLH billing, and an environment of shared compliance with various federal and state regulations. This position will be 100% onsite for initial training. Remote working opportunities will be established with the Director upon hire and successful completion of training. Key Job Responsibilities: - Recommends, interprets, disseminates, and implements unit-focused fiscal policies and procedures, ensuring compliance with established rule, regulations and financial guidelines - 30% - Participates in the development, maintenance, and monitoring of automated financial information systems - 10% - Analyzes financial information and makes recommendations to unit leadership - 5% - Serves as a subject matter expert to unit leadership regarding financial operations, status and reporting, and recommends process improvements - 10% - May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees - 25% - Identifies, verifies, and audits financial charges, credits, and authorizes payments - 20% Department: Wisconsin State Laboratory of Hygiene - Administration - Finance Compensation: Minimum Salary - $90,000 Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and saving accounts; retirement benefits. Required Qualifications: - Prior experience working in public sector - Prior experience supervising multiple staff - Knowledge of accounting, finance, or related areas - Proficiency with Excel or another spreadsheet software - Experience working with complex automated accounting systems and processes - Excellent communication skills with the ability to collaborate effectively with colleagues, staff, students, and other stakeholders Preferred Qualifications: - Demonstrated problem solving decision-making ability within a team environment. - Skills in managing multiple, complex activities and projects simultaneously. - Experience in Workday - Ability to develop and implement policies and procedures Education: Associate's or Bachelor's degree preferred, or equivalent experience.