Job Closed
This listing is no longer active.
Making the food system sustainable, compassionate, and health-promoting, while creating value for all stakeholders.
Administrative Data Entry Specialist – Finance Support
Location
Maine + 3 moreAll locations: Maine | New York | North Carolina | Maryland
Posted
101 days ago
Salary
$24 - $28 / hour
Seniority
Senior
Job Description
Administrative Data Entry Specialist – Finance Support
Food System Innovations
• Retrieve payment confirmations, check copies, and vendor information from Bill.com. • Capture accurate screenshots and download supporting PDF documentation. • Locate corresponding transactions in QuickBooks Online (QBO) and attach documentation to the correct entries. • Follow internal file naming conventions and documentation standards consistently. • Maintain complete, organized digital records to support audit readiness and compliance requirements. • Review expense receipts against company credit card transactions. • Verify Payee, Date, and Amount for accuracy. • Match and attach verified receipts to the appropriate transactions in the accounting system. • Identify incomplete or unclear documentation and coordinate follow-up as needed. • Identify discrepancies, missing documentation, or inconsistencies and escalate to the Finance Director. • Maintain a clear and traceable digital audit trail. • Provide regular updates on completed work and outstanding items. • Adhere strictly to established SOPs and internal controls.
Job Requirements
- Comfortable managing multiple browser tabs and working across systems.
- Proficient with OS-level screenshot tools.
- Experience using Mac or Windows operating systems is helpful.
- Confident converting files to PDF and managing uploads/downloads.
- Strong commitment to following detailed checklists and SOPs with exceptional accuracy and consistency.
- Comfortable performing repetitive, high-volume tasks with sustained focus.
- Able to identify minor discrepancies in dates, amounts, reference numbers, or payee information.
- Maintains a high standard of precision in documentation.
- Demonstrated trustworthiness and discretion when handling confidential financial information.
- Reliable high-speed internet connection.
- Ability to participate in video meetings and screen-sharing sessions as needed.
- A company computer will be provided.
Benefits
- Classification: Part-Time, Non-Exempt Employee
- Hours: 10–20 hours per week
- Reports To: Finance Director
- Hourly Pay Range: $24 – $28 per hour
- Actual compensation will be determined based on experience, skills, and internal equity, consistent with applicable federal and state pay transparency laws.
- This position is eligible for overtime pay in accordance with applicable federal and state law.
- Benefits eligibility, if applicable, will be discussed during the hiring process.
Related Guides
Related Categories
Related Job Pages
More Data Entry Jobs
• Participate in HEDIS course training • Learn key HEDIS measures • Prepare for job placement as a HEDIS Abstractor
• Enter data from various sources into our database accurately and efficiently • Review and verify data for accuracy and completeness • Identify and correct any data errors or discrepancies • Maintain data confidentiality and security at all times • Communicate with team members to ensure timely and accurate data entry • Assist with data clean-up and organization projects as needed • Stay updated with company policies and procedures related to data entry
Data Entry Operator, Entry Level
SkillersZone LLCWelcome to SkillersZone, where innovation meets expertise to elevate your digital presence.
• Accurately enter and update data in company systems • Maintain organized and up-to-date records • Review data for errors and correct inconsistencies • Ensure confidentiality and data security • Meet daily and weekly deadlines
• Enter, update, and maintain data accurately in internal databases and systems • Review data for accuracy, completeness, and consistency • Identify and correct errors or discrepancies • Organize and manage digital files and records • Follow established data handling, security, and confidentiality procedures • Assist with basic reporting and administrative tasks as required
