Food System Innovations

• Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned • Support Accounts Payable (AP) and Accounts Receivable (AR) processing • Assist with tracking grants, donations, and outgoing payments including international contractor payments • Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments • Support classification of expenses by functional expense category: Program Services, Management & General, and Fundraising • Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds • Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed • Retrieve payment confirmations, check copies, and vendor information from Bill.com • Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries • Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail • Flag incomplete documentation and coordinate follow-up with employees as needed • Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy • Attach verified receipts to the appropriate transactions in the accounting system • Identify and escalate missing or inconsistent documentation • Maintain accurate records and data integrity in QBO through the migration period • Assist with reconciliation efforts and data validation during transition • Perform assigned bookkeeping functions within the new system following implementation • Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptly • Maintain a clear and traceable digital audit trail • Provide regular updates on completed work and outstanding items • Adhere strictly to established SOPs and internal controls

Position Overview FSI seeks an experienced Part-Time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance & HR, this non-exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month-end reporting. FSI manages approximately $40M in assets and processes $24–30M annually in grants, expenses, and programmatic investments, including donated property, in-kind contributions, stock gifts, and real assets. This role provides critical execution-level support to ensure the accuracy, integrity, and audit-readiness of those records. Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range. Schedule & Flexibility This is a part-time role offering 10–20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well-suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed-upon hours—whether that’s structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility. Key Responsibilities Bookkeeping & Month-End Close Support - Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned - Support Accounts Payable (AP) and Accounts Receivable (AR) processing - Assist with tracking grants, donations, and outgoing payments including international contractor payments Nonprofit Accounting - Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments - Support classification of expenses by functional expense category: Program Services, Management & General, and Fundraising - Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds - Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed Document Lifecycle Management (Bill.com → QBO) - Retrieve payment confirmations, check copies, and vendor information from Bill.com - Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries - Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail - Flag incomplete documentation and coordinate follow-up with employees as needed Credit Card Reconciliation - Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy - Attach verified receipts to the appropriate transactions in the accounting system - Identify and escalate missing or inconsistent documentation System Transition Support - Maintain accurate records and data integrity in QBO through the migration period - Assist with reconciliation efforts and data validation during transition - Perform assigned bookkeeping functions within the new system following implementation Communication & Accountability - Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptly - Maintain a clear and traceable digital audit trail - Provide regular updates on completed work and outstanding items - Adhere strictly to established SOPs and internal controls Location & Employment Eligibility This position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI’s ability to lawfully employ the selected candidate in their state of residence. FSI participates in E-Verify and will provide the federal government with information from each new employee’s Form I-9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I-9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time. Our Commitment to Inclusion and Equal Opportunity FSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity. FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.

Position Overview FSI seeks an experienced Part-Time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance & HR, this non-exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month-end reporting. FSI manages approximately $40M in assets and processes $24–30M annually in grants, expenses, and programmatic investments, including donated property, in-kind contributions, stock gifts, and real assets. This role provides critical execution-level support to ensure the accuracy, integrity, and audit-readiness of those records. Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range. Schedule & Flexibility This is a part-time role offering 10–20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well-suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed-upon hours—whether that’s structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility. Key Responsibilities Bookkeeping & Month-End Close Support - Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned - Support Accounts Payable (AP) and Accounts Receivable (AR) processing - Assist with tracking grants, donations, and outgoing payments including international contractor payments Nonprofit Accounting - Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments - Support classification of expenses by functional expense category: Program Services, Management & General, and Fundraising - Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds - Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed Document Lifecycle Management (Bill.com → QBO) - Retrieve payment confirmations, check copies, and vendor information from Bill.com - Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries - Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail - Flag incomplete documentation and coordinate follow-up with employees as needed Credit Card Reconciliation - Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy - Attach verified receipts to the appropriate transactions in the accounting system - Identify and escalate missing or inconsistent documentation System Transition Support - Maintain accurate records and data integrity in QBO through the migration period - Assist with reconciliation efforts and data validation during transition - Perform assigned bookkeeping functions within the new system following implementation Communication & Accountability - Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptly - Maintain a clear and traceable digital audit trail - Provide regular updates on completed work and outstanding items - Adhere strictly to established SOPs and internal controls Location & Employment Eligibility This position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI’s ability to lawfully employ the selected candidate in their state of residence. FSI participates in E-Verify and will provide the federal government with information from each new employee’s Form I-9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I-9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time. Our Commitment to Inclusion and Equal Opportunity FSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity. FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.

Position Overview FSI seeks an experienced Part-Time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance & HR, this non-exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month-end reporting. FSI manages approximately $40M in assets and processes $24–30M annually in grants, expenses, and programmatic investments, including donated property, in-kind contributions, stock gifts, and real assets. This role provides critical execution-level support to ensure the accuracy, integrity, and audit-readiness of those records. Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range. Schedule & Flexibility This is a part-time role offering 10–20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well-suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed-upon hours—whether that’s structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility. Key Responsibilities Bookkeeping & Month-End Close Support - Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned - Support Accounts Payable (AP) and Accounts Receivable (AR) processing - Assist with tracking grants, donations, and outgoing payments including international contractor payments Nonprofit Accounting - Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments - Support classification of expenses by functional expense category: Program Services, Management & General, and Fundraising - Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds - Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed Document Lifecycle Management (Bill.com → QBO) - Retrieve payment confirmations, check copies, and vendor information from Bill.com - Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries - Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail - Flag incomplete documentation and coordinate follow-up with employees as needed Credit Card Reconciliation - Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy - Attach verified receipts to the appropriate transactions in the accounting system - Identify and escalate missing or inconsistent documentation System Transition Support - Maintain accurate records and data integrity in QBO through the migration period - Assist with reconciliation efforts and data validation during transition - Perform assigned bookkeeping functions within the new system following implementation Communication & Accountability - Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptly - Maintain a clear and traceable digital audit trail - Provide regular updates on completed work and outstanding items - Adhere strictly to established SOPs and internal controls Location & Employment Eligibility This position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI’s ability to lawfully employ the selected candidate in their state of residence. FSI participates in E-Verify and will provide the federal government with information from each new employee’s Form I-9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I-9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time. Our Commitment to Inclusion and Equal Opportunity FSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity. FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.

Position Overview FSI seeks an experienced Part-Time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance & HR, this non-exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month-end reporting. FSI manages approximately $40M in assets and processes $24–30M annually in grants, expenses, and programmatic investments, including donated property, in-kind contributions, stock gifts, and real assets. This role provides critical execution-level support to ensure the accuracy, integrity, and audit-readiness of those records. Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range. Schedule & Flexibility This is a part-time role offering 10–20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well-suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed-upon hours—whether that’s structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility. Key Responsibilities Bookkeeping & Month-End Close Support - Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned - Support Accounts Payable (AP) and Accounts Receivable (AR) processing - Assist with tracking grants, donations, and outgoing payments including international contractor payments Nonprofit Accounting - Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments - Support classification of expenses by functional expense category: Program Services, Management & General, and Fundraising - Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds - Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed Document Lifecycle Management (Bill.com → QBO) - Retrieve payment confirmations, check copies, and vendor information from Bill.com - Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries - Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail - Flag incomplete documentation and coordinate follow-up with employees as needed Credit Card Reconciliation - Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy - Attach verified receipts to the appropriate transactions in the accounting system - Identify and escalate missing or inconsistent documentation System Transition Support - Maintain accurate records and data integrity in QBO through the migration period - Assist with reconciliation efforts and data validation during transition - Perform assigned bookkeeping functions within the new system following implementation Communication & Accountability - Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptly - Maintain a clear and traceable digital audit trail - Provide regular updates on completed work and outstanding items - Adhere strictly to established SOPs and internal controls Location & Employment Eligibility This position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI’s ability to lawfully employ the selected candidate in their state of residence. FSI participates in E-Verify and will provide the federal government with information from each new employee’s Form I-9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I-9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time. Our Commitment to Inclusion and Equal Opportunity FSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity. FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.

• Retrieve payment confirmations, check copies, and vendor information from Bill.com. • Capture accurate screenshots and download supporting PDF documentation. • Locate corresponding transactions in QuickBooks Online (QBO) and attach documentation to the correct entries. • Follow internal file naming conventions and documentation standards consistently. • Maintain complete, organized digital records to support audit readiness and compliance requirements. • Review expense receipts against company credit card transactions. • Verify Payee, Date, and Amount for accuracy. • Match and attach verified receipts to the appropriate transactions in the accounting system. • Identify incomplete or unclear documentation and coordinate follow-up as needed. • Identify discrepancies, missing documentation, or inconsistencies and escalate to the Finance Director. • Maintain a clear and traceable digital audit trail. • Provide regular updates on completed work and outstanding items. • Adhere strictly to established SOPs and internal controls.