• Provide intermediate-level administrative support to ensure the efficient operation of the department • Manage communications, preparing complex documents, coordinating travel and expenses, and supporting departmental projects • Prepare, edit, and finalize complex documents, including reports, presentations, proposals, and correspondence, using Microsoft Office software • Draft and proofread correspondence, ensuring accuracy, professionalism, and adherence to company standards • Manage and maintain department files and records, ensuring proper organization and compliance with retention policies • Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and distributing follow-up action items • Arrange complex travel itineraries, including transportation, accommodations, and meeting schedules, ensuring alignment with company policies • Prepare and reconcile expense reports, ensuring accuracy and timely submission to accounting • Assist with department projects by tracking deadlines, organizing materials, and coordinating with team members to ensure timely completion • Support the onboarding of new team members by preparing materials and coordinating initial training schedules • Provide backup support to other administrative staff as needed

Title: Library Assistant I - part time Location: Palatine United States Qualifications Education: LTA Certificate or Associate's degree required. Experience: One year library circulation experience preferred and customer service experience required. Proficiency in Microsoft Word & PowerPoint required. Responsibilities Responsible for opening and/or closing procedures and daily operations of the library. Assists users with locating, requesting, and processing materials from other institutions. Checks materials and technology in and out. Supports the Semester Loan Technology Program by assisting with the physical organization and functioning of devices. Collaborates with other departments as needed. Creates, schedules, and maintains study room appointments and study room space. Assists with updating library website and creating content for social media. Registers and updates user accounts. Responsible for circulating all library materials and collecting fines and fees. Receives, processes, and helps maintain Reserves materials. Provides information to patrons in person, online, and by telephone, and makes necessary referrals; assists patrons as needed. Helps maintain library space and collection. Inspects damaged materials and refers them to repair or replacement. Troubleshoots and provides assistance that supports daily functioning of the library (copiers, printers, DVD players, computers, print stations, scanning stations, etc.) Supports library programming, marketing and outreach initiatives. Assists in directing the day-to-day activities of student aides. Processes materials borrowed and lent through Interlibrary Loan. Anticipates future needs of students. Keeps informed of initiatives concerning accessibility. Participates in campus initiatives. Performs other duties as assigned. Job Info - Job Identification231061 - Job CategoryOffice Support - Locations 1200 W Algonquin Road, Palatine, IL, 60067, US - Job SchedulePart time - Salary Range$20.09-$22.60 - Grant-funded position?No - Budget-Neutral Position?Yes - Salary Account Number0001-2010-024-5106002-00000-000

Role Description We are looking for a detail-oriented Administrative Assistant who thrives in a fast-paced environment and enjoys keeping operations running smoothly. This role is ideal for someone who excels at organization, communication, scheduling, and administrative support while working independently in a remote setting. - Manage calendars, appointments, and scheduling for team members. - Coordinate meetings and prepare meeting materials. - Respond to emails and general business inquiries professionally. - Organize and maintain digital files, records, and company documents. - Assist with data entry and database management. - Prepare reports, presentations, and correspondence. - Support internal projects and administrative initiatives. - Coordinate travel arrangements and event logistics when needed. - Maintain accurate records and ensure timely completion of administrative tasks. - Assist with special projects and other duties as assigned. Qualifications - High school diploma or equivalent required. - Associate's or bachelor's degree preferred. - 1+ years of administrative, office support, customer service, or related experience. - Strong written and verbal communication skills. - Excellent organizational and multitasking abilities. - Proficiency with Microsoft Office, Google Workspace, and virtual collaboration tools. - Ability to work independently and manage deadlines effectively. - Strong attention to detail and problem-solving skills. Benefits - Fully remote work environment. - Flexible work schedule. - Paid training and onboarding. - Paid time off and company holidays. - Professional development opportunities. - Career advancement potential. - Supportive and collaborative company culture. - Performance-based bonuses and recognition programs.

Role Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Write and distribute email, correspondence memos, letters, faxes and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain contact lists - Book travel arrangements - Submit and reconcile expense reports - Provide general support to visitors - Act as the point of contact for internal and external clients - Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Qualifications - Proven experience as an administrative assistant, virtual assistant or office admin assistant - Knowledge of office management systems and procedures - Working knowledge of office equipment, like printers and fax machines - Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) - Excellent time management skills and the ability to prioritize work - Attention to detail and problem-solving skills - Excellent written and verbal communication skills - Strong organizational skills with the ability to multi-task - High School degree; additional qualification as an Administrative assistant or Secretary will be a plus