Provide comprehensive support to senior leadership by managing complex schedules, coordinating company-wide events, and handling confidential information with professionalism. Collaborate across functions to enhance team success and ensure smooth...

EXAM TITLE: Executive Secretary III EXAM NUMBER: EW2122A-EA JOB TYPE: PERMANENT TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY APPOINTMENT All qualified individuals are encouraged to apply. FILING DATES: Applications will be accepted starting at 4:00 p.m. (PT) on June 12,2026, until the needs of the service are met. The application filing period is subject to closure without notice. ABOUT THIS EMERGENCY APPOINTMENT: The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. Department of Economic Opportunity is seeking qualified candidates to fill an Executive Secretary III vacancy. ABOUT THE POSITION: Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of the initial work period, the work performance will be assessed. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Executive Secretary III. WORK LOCATION: Economic Opportunity Headquarters 510 S Vermont Ave 11th Fl Los Angeles CA 90020 Economic Opportunity offers a hybrid telework schedule subject to the needs of the department. ABOUT THE DEPARTMENT: The Department of Economic Opportunity (DEO) is LA County’s central economic and workforce development hub helping residents connect to new career pathways, start and certify a business, and access life-changing opportunities. We’re working to advance equity and inclusive, sustainable growth through all DEO programs and services by targeting economic benefits to the most vulnerable and marginalized communities, small businesses and residents in LA County. Our Vision: An equitable economy with thriving communities, inclusive and sustainable growth, and opportunity and mobility for all. Our Mission: DEO creates quality jobs, helps small businesses and high-road employers start and grow, and builds vibrant local communities and spaces. Essential Job Functions - Schedule all appointments, speaking engagements, conferences, and conference room reservations for the Director and Executive Staff. - Perform as Administrator of DEO Executive Call Center, monitor the Call Center Board. Answer phone lines, screen calls and assist callers, refer callers, transfer calls, and take messages. - Assist the Director and Executive Assistant with Board letters, formatting and posting of Board letters/reports to the Board Shared Documentum. Recognize the need for revisions of documents, letters, and meeting announcements and make recommendations regarding such changes to staff. - Prepare various arrangements such as travel, training, conferences via Concur for flights, hotels, and expense reimbursements. Perform as Executive Office Timekeeper, proxy for timecards, overtime, MARS, and ePARs. - Maintain electronic/office files and records. Assign and track all Director’s office assignments. Secure information on the status of pending matters and reasons for delay in the completion of projects. Manage day-to-day inquiries and issues as appropriate and provide confidential and personal support services to the Director as requested. Requirements OPTION 1: One year of highly complex and highly responsible secretarial experience at the level of Los Angeles County's class of: Senior Secretary V Management Secretary Ill Management Secretary IV Senior Management Secretary I Senior Management Secretary II Follow the linked position titles above to review the classification specifications. OPTION 2: Two years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V Senior Secretary Ill Senior Secretary IV Management Secretary I Management Secretary II Follow the linked position titles above to review the classification specifications. OPTION 3: One year of experience at the level of Los Angeles County's class of Staff Assistant II assisting the manager of a line operation in a County department. A Staff Assistant II assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management, and personnel. OPTION 4: Two years of experience at the level of Los Angeles County's class of Staff Assistant I assisting the manager of a line operation in a County department. A Staff Assistant I is responsible for housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department. SPECIAL REQUIREMENT INFORMATION: Experience is evaluated on the basis of a verifiable 40-hour week. Prorated part-time experience will be accepted. Include the number of hours worked per week for each position. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - LIGHT: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: Performance Evaluation weighted 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record-keeping purposes. Federal law requires that all employed individuals have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

Title: Executive Assistant Location Boston Employment Type Full time Location Type Hybrid Department G&A Compensation - $125K – $149K • Offers Equity • Offers Bonus The actual salary offered within the range is dependent on a variety of factors including, but not limited to, relevant experience, qualifications, education, skills, and performance. Full-time employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual and company performance. To support your well-being, we offer a comprehensive benefits and wellness package, which includes medical, dental, and vision coverage upon hire. *Base salary ranges are periodically reviewed and subject to change. Job Description: Position Overview Bicara Therapeutics is seeking an Executive Assistant who will provide strategic and comprehensive support to our Chief Commercial Officer and Chief People Officer. Reporting to the Chief Commercial Officer, the ideal candidate will have proven experience in a fast-paced growth environment and be adept at managing a wide range of administrative and executive support tasks. They will build relationships with key stakeholders, exercise unparalleled judgment and excel at cross-functional collaboration in addition to working independently. They should be a solutions-oriented team player who is well-organized, detail-oriented, proactive and enjoys the challenges associated with supporting teams in a fast-paced environment. The ideal candidate is self-directed, an excellent communicator and can successfully balance multiple priorities with some level of ambiguity. This role is based in our Boston office and follows a hybrid schedule, with three in-office days each week. Responsibilities - Manage the Chief Commercial Officer’s and Chief People Officer’s respective calendars, meetings and schedules, proactively resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management. - Partner closely with the Commercial Leadership Team to stay connected to key priorities, track decisions and action items, coordinate follow-through across stakeholders, and help drive execution of critical initiatives. - Research, coordinate and secure domestic and international travel arrangements while managing receipts for reimbursement. - Serve as a member of the Administrative team, actively participating in and contributing to team meetings by suggesting agenda topics, leading or engaging in discussion topics, and collaborating with peers for coverage. - Demonstrate sound decision-making to efficiently manage calendar activities in a manner that maximizes executives’ time, anticipates their needs and allows sufficient time for proper meeting preparation and debrief. - Assist with new hire onboarding and team expansion that will include Boston based employees, in addition to field/remote employees. - Act as a trusted advisor with a high degree of tact, diplomacy, judgment, and discretion at all employee levels, while handling sensitive information with confidentiality and the utmost integrity. - Execute end-to-end logistics for functional onsite and offsite meetings. - Coordinate the execution, tracking, and electronic filing of confidentiality agreements, ensuring compliance requirements are met for external stakeholders and meeting attendees. - Assist with special projects, perform required research and maintain records, as required. Qualifications - 5+ years of administrative experience providing support to executives; ideally at the "C-Suite" level. Experience in Commercial and/or HR preferred. - Ability to independently perform administrative duties with speed and accuracy. - Exceptional organizational skills, with keen attention to detail and a strong ability to execute. - Demonstrated ability to handle sensitive and confidential information and situations with care and confidence. - Ability to work across various roles and teams in a dynamic, demanding, and fast-paced environment while remaining flexible, proactive, resourceful, and efficient. - Excellent interpersonal and relationship-building skills; outstanding verbal and written communication skills. - Strong work ethic and ability to manage multiple priorities. - Proficient in MS Office. - High level of commitment, availability for after hours (minimal). - Bachelor's degree preferred. Company Overview Bicara Therapeutics is a clinical-stage biotech company pioneering bifunctional antibodies for targeted tumor modulation. Founded in 2020, we've built a global team of over 100 employees headquartered in Boston, with a clear focus on advancing our lead asset, ficerafusp alfa, or FICERA - a potentially first-in-class bifunctional EGFR-directed antibody combined with a TGF-β ligand trap. Our innovative approach combines tumor-targeting with tumor modulation, where one arm localizes to the tumor while the other serves as a modulator, designed to deliver superior efficacy, improved safety, and enhanced durability directly at the tumor site. FICERA specifically addresses a key challenge in solid tumor treatment by enabling immune cell penetration into tumors, reducing fibrosis and immunosuppression while reversing TGF-β-driven resistance mechanisms - ultimately designed to drive the deep, durable responses that may translate into better outcomes and survival for patients. For more information, please visit www.bicara.com. Here at Bicara, we believe in building diverse teams and cultivating a culture where all voices are included. We encourage people from all backgrounds to apply. Bicara Therapeutics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

Title: Executive Assistant Location: US, NJ - Summit Full time job requisition id R-279927 CSL Seqirus is a leading global vaccine company, dedicated to advancing and protecting public health. We are seeking an experienced Executive Assistant to provide high quality, proactive, and confidential executive support to the Executive Vice President/General Manager of Seqirus and aligned Vice President within the Global Commercial Strategy & Planning function. This role serves as a trusted partner, ensuring the efficient execution of executive priorities through expert calendar management, global coordination, travel planning, meeting facilitation, and operational support. The successful candidate will operate independently in a fast-paced, global environment, anticipating needs, managing competing priorities, and exercising exceptional judgment, discretion, and professionalism. This is a hybrid position which requires three days per week onsite in Summit, NJ. Key Responsibilities: Executive & Operational Support: - Provide end‑to‑end, high‑quality executive assistance to the EVP, anticipating needs and proactively resolving issues before they arise - Act as a thought partner to the EVP on workflow, prioritization, and time management - Coordinate with senior leaders, Executive Assistants, and DSL / Strategy / HR / Finance partners to enable effective decision‑making - Handle sensitive and confidential information with the highest degree of discretion and integrity - Act as a key liaison across global leadership, functional teams and external stakeholders - Anticipate needs and proactively manage priorities, actions and follow-ups - Responsible for researching, budgeting, organizing/coordinating events, leadership meetings and offsites - Screening, inquiries and requests & handle when appropriate - Assist with appropriate planning to ensure optimum time utilization and all routine requirements are met under tight deadlines - Follow up on outstanding matters on behalf of the EVP/VP - Produce, presentations and reports as required, including monthly Seqirus Leadership Team, Global Leadership Team and relevant Board reports - Responsible for hospitality preparation - Organize meetings, attending as required taking minutes and ensuring prompt distribution - Enhances department and organization reputation by accepting ownership for accomplishing new and different requests by exploring opportunities to add value to job accomplishments Calendar, Email Inbox & Meeting Management: Extensive Global Diary Management for President/EVP/VP - Responsible for maintaining complex global calendars across multiple time zones balancing competing priorities - Exercise independent judgement in scheduling, rescheduling and prioritization - Arranges all aspects of weekly, monthly or annual meetings of various complexity and size - Prepares and distribute agendas, materials and pre-reads as needed - Prepares any requested documents for EVP/VP - Provides document support for presentations/meetings; assists in the creation of slides, charts, graphics - Capture and track meeting outcomes, decisions and actions as needed - Manages email inbox in line with EVP requests Travel & Expense Management - Coordinate complex global travel arrangements - Proactively manage travel risks, changes and logistics - Generates detailed itineraries, including arranging visitor offices and coordinating office support needs in global locations - Manage and reconcile expense reports, invoices, financial documents, check requests and invoice processing in compliance with policy Financial & Administrative Processes - Manage purchase requisitions, supplier onboarding and invoice processing in line with procurement to pay (P2P) processes - Track budgets related to events, travel and administrative spend - Ensure compliance with financial and procurement policies Collaborate with the EA network globally to ensure alignment and coverage. Support onboarding of new team members and coordination of team logistics. Other job duties that may be assigned from time to time. Accountabilities - Provides high-impact executive support to senior leadership (EVP/EVP level) - Operates with minimal supervision, handling ambiguous and complex situations - Responsible for ensuring efficient executive operations and workflow management - May informally guide or coordinate work of other administrative staff Impact/Influence/Liaison - Significant interaction with global senior stakeholders, both internal and external - Acts as a representative of the executive office, influencing outcomes through coordination and communication - Identifies and implements process improvements and efficiencies - Manages sensitive and confidential information with discretion and sound judgment Key Relationships - Executive Vice President (primary client) - Executive Leadership Team members (EVP/VP level) - EA community and senior leadership offices - HR, Finance, Strategy, Legal, Communications - Consultants - Vendor and service providers Decision Making - Exercises independent judgment in prioritization, scheduling, and problem-solving - Makes decisions on behalf of executives within defined parameters - Escalates complex or high-risk issues appropriately - Proactively resolves conflicts and adapts to changing priorities Innovation - Actively identifies and drives process improvements and administrative efficiencies - Leverages tools and systems to enhance productivity and collaboration - Contributes to best practices across the EA community Knowledge, Skills & Competencies - Extensive Executive Assistant experience supporting senior executives (SVP/EVP level preferred) - Strong organizational, prioritization, and multitasking skills in a global environment - Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) - Excellent communication and stakeholder management skills - High level of discretion, professionalism, and business acumen - Ability to work independently and proactively in a fast-paced environment - Experience managing complex global logistics and executive-level deliverables - Able to build close working relationships with Execs and understand/work with culture and politics of the organization - Ability to maintain strictest confidentiality and discretion - Ability to be a positive role model throughout the company exhibiting the CSL/Seqirus values - Willingness to take on a variety of tasks and demonstrate a flexible approach in assisting others when required - Anticipates needs and potential obstacles - Familiarity with pharmaceutical industry a plus Minimum Experience & Requirements - High School Degree; Associates or Bachelor’s degree preferred - 7 years of administrative experience required - Familiarity with biotechnology/pharmaceutical industry preferred - Equivalent combination of education and experience considered The expected hourly rate range for this position is $46.15 - $54.81. Please note this hourly rate range reflects the minimum and maximum hourly pay that CSL expects to pay for this position at the listed location as of the time of this posting. Individual hourly rate for a successful candidate is determined by qualifications, skill level, experience, competencies, and other relevant factors. About CSL Seqirus CSL Seqirus is part of CSL. As one of the largest influenza vaccine providers in the world, CSL Seqirus is a major contributor to the prevention of influenza globally and a transcontinental partner in pandemic preparedness. With state-of-the-art production facilities in the U.S., the U.K. and Australia, CSL Seqirus utilizes egg, cell and adjuvant technologies to offer a broad portfolio of differentiated influenza vaccines in more than 20 countries around the world. You Belong at CSL At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.