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Dreamlight Labs GmbH

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Personal Chief of Staff

Chief of StaffChief of StaffTemporaryRemoteLeadTeam 11-50Since 2024H1B No SponsorCompany SiteLinkedIn

Location

Germany

Posted

5 days ago

Salary

0

Seniority

Lead

No structured requirement data.

Job Description

Personal Chief of Staff

Dreamlight Labs GmbH

Role Description Für unsere nächste Wachstumsphase suchen wir keine klassische Assistenz, sondern die rechte Hand des Gründers: eine zuverlässige, strukturierte und lösungsorientierte Person, die Verantwortung übernimmt, komplexe Themen ordnet und den Gründer im Alltag spürbar entlastet. In dieser Rolle arbeitest du direkt mit dem Gründer zusammen und übernimmst organisatorische, administrative und operative Themen eigenständig. Du sorgst dafür, dass Aufgaben zuverlässig erledigt, offene Punkte nachgehalten und Entscheidungen gut vorbereitet werden. - Kommunikation mit Anwälten, Steuerberatern, Versicherungen und Dienstleistern - Reiseplanung und Reiseorganisation - Terminmanagement und Koordination - Nachverfolgung von Fristen, offenen Aufgaben und Projekten - Recherche zu geschäftlichen und privaten Themen - Vorbereitung von Entscheidungsgrundlagen - Vergleich und Auswahl von Dienstleistern - Verwaltung und Organisation wichtiger Dokumente - Unterstützung bei internationalen Projekten - Koordination verschiedenster organisatorischer Herausforderungen - Strukturierung und Nachhalten operativer Themen im Alltag des Gründers Ein Beispiel aus dem Alltag: Der Gründer benötigt einen spezialisierten Steuerberater in Portugal. Du recherchierst passende Ansprechpartner, führst erste Gespräche, vergleichst die Optionen und präsentierst konkrete Empfehlungen inklusive Vor- und Nachteilen. Nach der Entscheidung organisierst du die Umsetzung. Qualifications - Erfahrung in einer Rolle mit hoher Eigenverantwortung, z.B. als Executive Assistant, Personal Assistant, Operations Manager, Office Manager, Chief of Staff oder in einer vergleichbaren Position - Ausgeprägte Organisationsfähigkeit - Selbstständige, strukturierte und lösungsorientierte Arbeitsweise - Sehr gute Deutschkenntnisse - Gute Englischkenntnisse - Professionelle Kommunikation mit externen Partnern - Hohe Zuverlässigkeit und Diskretion - Sicherer Umgang mit digitalen Tools - Die Fähigkeit, Probleme eigenständig zu lösen - Verantwortungsbewusstsein und die Bereitschaft, Themen konsequent zu Ende zu bringen Benefits - Direkte Zusammenarbeit mit dem Gründer - Langfristige Zusammenarbeit - Vollständig remote - Hohe Eigenverantwortung ab dem ersten Tag - Internationale Projekte - Abwechslungsreiche Aufgaben mit direktem Einfluss - Zusammenarbeit auf Freelancer-Basis - Geplant sind zunächst ca. 30–40 Stunden pro Woche - Dynamisches Umfeld mit starken Wachstumsambitionen Diese Rolle passt zu dir, wenn du gerne Verantwortung übernimmst, mitdenkst und nicht darauf wartest, dass dir jeder nächste Schritt erklärt wird. Wenn du Freude daran hast, Ordnung in komplexe Situationen zu bringen, externe Partner zu koordinieren, Entscheidungen vorzubereiten und dem Gründer im Alltag spürbar den Rücken freizuhalten, freuen wir uns auf deine Bewerbung. Bitte sende uns deinen Lebenslauf sowie ein paar kurze Sätze dazu, warum diese Rolle zu dir passt und welche Erfahrungen du in vergleichbaren Verantwortungsbereichen bereits gesammelt hast.

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