Role Description Kadiak, LLC, a Koniag Government Services company, is seeking a PMO Executive Administrator to support Kadiak and our government customer. The position is remote. The PMO Executive Administrator will deliver high-quality executive administrative support to the senior leadership. This role spans three core functional areas: Executive Management Administration, Executive Reception, and Executive Scheduling. The successful candidate will demonstrate exceptional professionalism, discretion, and the ability to manage competing priorities in a high-visibility federal government setting. - Provide comprehensive executive-level administrative support to the CIO, Principal Deputy CIO, Chief of Staff, and five OCIOs across multiple functional areas simultaneously. - Manage complex, high-priority calendars for senior leadership, including scheduling and coordinating meetings, appointments, and engagements across internal and external stakeholders. - Coordinate domestic and international travel arrangements, including itinerary preparation, lodging, transportation logistics, and travel voucher processing in accordance with federal travel regulations. - Prepare, edit, proofread, and distribute reports, briefings, memoranda, and presentations for senior-level meetings, ensuring accuracy, proper formatting, and adherence to organizational standards. - Serve as the primary point of contact and executive receptionist for internal staff, government officials, contractors, and external visitors, ensuring professional, courteous, and timely communication at all times. - Screen and manage incoming correspondence, phone calls, and email inquiries, routing communications appropriately and drafting responses on behalf of senior leadership as directed. - Organize and maintain confidential files, records, and tracking systems, ensuring documents are properly stored, accessible, and handled in accordance with federal information management policies. - Coordinate and support the logistical planning of senior-level meetings, conferences, and events, including room reservations, agenda preparation, attendee coordination, and minutes documentation. - Track and follow up on action items, deliverables, and deadlines on behalf of senior leadership to ensure timely completion. - Assist in the preparation and processing of administrative documentation, including correspondence, personnel-related forms, and procurement requests. - Maintain awareness of and adhere to policies, procedures, and protocols governing executive operations and administrative functions. - Support special projects and perform ad hoc administrative tasks as directed by the Chief of Staff or senior leadership. Qualifications - High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred. - Demonstrated experience managing complex calendars and scheduling for multiple senior-level officials simultaneously. - Experience coordinating domestic and/or international travel arrangements in a professional setting. - Experience preparing and editing executive-level correspondence, reports, and presentation materials. Requirements - Exceptional written and oral communication skills in English, with the ability to interact professionally and effectively with senior government officials, contractors, and external stakeholders. - Strong organizational and time management skills, with a proven ability to manage multiple priorities, deadlines, and competing demands in a fast-paced environment. - High degree of professionalism, discretion, and confidentiality in handling sensitive information and executive-level communications. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with demonstrated ability to produce polished, executive-quality documents and presentations. - Demonstrated ability to manage and maintain complex calendaring systems and scheduling tools for multiple senior executives. - Experience serving as a first point of contact for senior leadership, including managing executive reception functions and stakeholder communications. - Ability to coordinate logistics for meetings, conferences, and travel with minimal supervision and a high degree of accuracy. - Familiarity with federal travel regulations and experience processing travel arrangements and vouchers (e.g., E2 Solutions or similar federal travel management systems). - Strong attention to detail, with the ability to review, edit, and produce error-free written materials under tight deadlines. - Ability to work both independently and collaboratively as part of a cross-functional administrative team. Benefits - Competitive compensation. - Extraordinary benefits package including health, dental and vision insurance. - 401K with company matching. - Flexible spending accounts. - Paid holidays. - Three weeks paid time off. - And more.

Role Description We're looking for an experienced Travel Planner & Administrator to own the full travel coordination function for our field service teams. This isn't a corporate travel desk job — our crews move fast, job sites change, and priorities shift daily. You'll be the person who makes sure our technicians get where they need to be, when they need to be there, without the logistics becoming a problem. Beyond travel, you'll provide direct administrative support to Operations and HR — keeping records clean, communication moving, and the back office running smoothly. What You'll Do - Book and manage all field technician travel: flights, hotels, rental vehicles, and per diem tracking across multiple active projects simultaneously - Handle last-minute changes, emergency deployments, and itinerary shifts quickly and without drama - Maintain real-time visibility into crew locations, travel schedules, and return timelines - Manage vendor relationships with hotels, airlines, and car rental agencies to hold corporate rates and service standards - Track travel spend by project code; flag overages and find cost savings where you can - Process and reconcile travel expense reports in coordination with Accounting - Provide administrative support to Operations and HR leadership — scheduling, document management, correspondence, and records maintenance - Assist with onboarding logistics for new field hires, including travel-to-training coordination - Maintain crew rosters, project assignment logs, and internal operational databases - Keep office functions running: supplies, vendor accounts, filing, and general coordination Qualifications - 3+ years of experience in travel coordination, administrative support, or operations in a field services, construction, energy, or similar project-driven environment - Proven ability to juggle complex, multi-person travel logistics across multiple job sites at once - Proficiency with travel booking platforms (Concur, Egencia, Kayak for Business, or similar) and expense management systems - Strong Microsoft Office skills — Excel, Word, Outlook, Teams - The ability to stay calm, organized, and effective when plans change fast - Clear communicator — equally comfortable with field techs, project managers, and executives - High attention to detail and a track record of keeping confidential information confidential Bonus Points - Experience supporting union or non-union field crews or a mobile workforce - Familiarity with project-based cost allocation and job code billing - Experience with HRIS platform Zoho Benefits - Medical, dental, and vision — 100% employer-paid for the employee - Company-paid life and disability insurance - Paid time off and company holidays - Competitive hourly rate: $28–$32/hr based on experience

• Solve complex problems and identify potential future issues across platforms and services • Manage systems data for clients and provide security compliance • Oversee a queue of assignments and prioritize tickets for client solutions • Recommend modernization options and cultivate relationships with teams and stakeholders

• Solve complex problems and identify potential future issues across a spectrum of platforms and services • Manage systems data for clients and provide day-to-day solutions and security compliance • Oversee a queue of assignments and work directly with technicians • Prioritize tickets to deliver the best solutions to clients