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We help Aussie companies find top 3% remote talent in the Philippines & Nepal for a single finder's fee.
Accounts & Operations Administrator
Location
Philippines
Posted
9 days ago
Salary
A$1.5K - A$2K / month
Seniority
Mid Level
No structured requirement data.
Job Description
Accounts & Operations Administrator
Hunt St
Role Description We are looking for a detail-oriented Accounts & Operations Administrator to support end-to-end accounts and operational workflows. You will manage invoices, payments, purchase orders, job tracking, and compliance documentation to ensure all financial and project records are accurate and up to date. This role requires strong attention to detail, consistency, and the ability to manage structured daily financial processes in a construction environment. Key Responsibilities - Process accounts payable by reviewing supplier and subcontractor invoices, matching them to purchase orders, and resolving discrepancies. - Apply incoming payments accurately, perform regular bank reconciliations, and ensure job records reflect real-time financial status. - Convert quotes into active jobs and maintain accurate updates on job progress, installation schedules, and completion status. - Prepare and issue commercial invoices and progress claims with complete supporting documentation. - Raise, issue, and track purchase orders through to completion. - Onboard subcontractors, including verification of business details, banking information, and compliance documentation. - Monitor insurance, certifications, and compliance renewals, ensuring all documentation is correctly attached to job records. - Maintain product, pricing, and supplier data within the system, ensuring accuracy of codes and specifications. - Support job costing, dispatch tracking, and job close-out processes to ensure accurate financial reporting. Qualifications - 3+ years of experience in accounts payable, bookkeeping, or operations administration. - Strong attention to detail with a structured and methodical approach to financial and operational tasks. - Excellent communication skills with the ability to work confidently with both finance and operations teams. - Comfortable working independently and managing a consistent daily workflow with minimal supervision. - Experience in construction, flooring, or trades-based industries is highly desirable. - Experience using ERP or job management systems (such as RFMS or similar platforms) is an advantage. Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work. - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).
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