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BusPlanner

All-in-One Student Transportation Platform

Events Coordinator

EventsEventsFull TimeRemoteMid LevelTeam 51-200Since 1983H1B No SponsorCompany SiteLinkedIn

Location

Pakistan

Posted

7 days ago

Salary

0

Seniority

Mid Level

2 yrs expEnglish

Job Description

Events Coordinator

BusPlanner

• Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials. • Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every workstream on track. • Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping all data clean and current. • Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details. • Coordinate booth materials, signage, giveaways, and shipping so nothing is missing on event day. • Support event marketing by drafting and scheduling email invitations, helping build registration and landing pages, promoting on social channels, and managing post-event follow-up. • Track budgets, process invoices, and reconcile event expenses. • Capture and report event metrics such as attendance and leads, and ensure leads flow into our CRM. • Provide responsive remote support before and during live events, anticipating needs before they become problems.

Job Requirements

  • 2+ years in events coordination, marketing coordination, project coordination, or a comparable role.
  • A high degree of organization and meticulous attention to detail, with a proven ability to manage multiple events and deadlines simultaneously.
  • Excellent written and verbal English communication skills.
  • Strong proficiency with Microsoft Office, especially PowerPoint, Excel, and Word.
  • Familiarity with AI tools like Claude, and the initiative to use them in day-to-day work.
  • Ability to work Eastern Time (EST) business hours while based in Pakistan, staying aligned with a North American team.
  • Experience supporting trade shows, conferences, or large-scale events is a plus.
  • Familiarity with CRM and marketing tools such as Outreach and webinar platforms is a plus.

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