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Stord, Inc. logo
Stord, Inc.

Stord, Inc. is a global leader in cloud supply chain technology and expertise. The company is committed to improving supply chains by relying on the cloud to he

Payroll & Benefits Specialist

Location

United States + 2 moreAll locations: United States | United Kingdom | Canada

Posted

10 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Payroll & Benefits Specialist

Stord, Inc.

Role Description The Payroll & Benefits Specialist will own payroll accuracy, benefits administration, and compliance across all three countries — with particular depth required in California, Canada, and the UK. Each jurisdiction carries its own regulatory complexity: California's strict wage and hour laws, Canadian federal and provincial requirements, and UK PAYE and National Insurance obligations. At this scale, errors aren't minor inconveniences — a 1% error rate means 20+ employees with pay disruptions, and compliance failures in any of these jurisdictions carry real regulatory and financial consequences. This role is also a key part of how newly acquired employees experience Stord for the first time, and that first impression matters. Key Responsibilities - Payroll Administration - Accurately enter, maintain, and process payroll data — including wages, bonuses, commissions, paid time off, and deductions — for employees in the US (including California), Canada, and UK. - Prepare and review weekly and semi-monthly payroll cycles for approval, ensuring timely and accurate processing across all jurisdictions and pay frequencies. - Perform regular audits of payroll data to ensure accuracy, compliance, and data integrity. - Reconcile payroll registers, tax withholdings, benefit deductions, and payroll-related journal entries. - Support year-end compliance reporting including W-2s, T4s, and UK P60s, and manage associated regulatory filings in each country. - Ensure adherence to California-specific wage and hour laws (meal and rest breaks, overtime, final pay requirements); Canadian federal and provincial requirements including CPP and EI; and UK PAYE, National Insurance, and HMRC obligations. - Support payroll onboarding for acquired employee populations, including data migration, system setup, and Day 1 accuracy. - Benefits Administration - Administer and maintain employee benefits programs across the US, Canada, and UK, including health, dental, vision, disability, life insurance, and retirement plans. - Maintain 401(k) records for US employees; support workplace pension auto-enrollment and ongoing administration for UK employees; administer Canadian benefits including RRSP contributions and provincially compliant benefit structures. - Track and monitor short-term disability (STD) claims in the US; support equivalent statutory entitlements in the UK (SSP, SMP, SPP) and Canada. - Reconcile benefit deductions with vendor invoices to ensure timely and accurate payment and reporting. - Support annual open enrollment, life event changes, and benefits transitions for newly acquired employees. - Support year-end benefits compliance reporting including 1095-Cs, RRSP receipts, and UK P11Ds, and applicable regulatory filings in each country. - Employee Support and Communication - Serve as the first point of contact for employee inquiries related to timekeeping, attendance, payroll, and benefits across all three countries. - Deliver payroll and benefits information during new hire orientation and assist with onboarding, including for employees joining through acquisitions. - Collaborate with HR and internal stakeholders to resolve employee concerns and provide accurate, timely information. - Develop and maintain strong relationships with third-party vendors and service providers across the US, Canada, and UK to support efficient operations. - Process Improvement and Compliance - Create and maintain Standard Operating Procedures (SOPs) for payroll, benefits, and related administrative processes across all operating countries. - Ensure compliance with all applicable federal, state, provincial, and local payroll and benefits laws and regulations in the US (with particular focus on California), Canada, and the UK. - Support HRIS implementations, system upgrades, and process automation initiatives, including those tied to acquisition integrations. - Actively contribute to continuous improvement efforts across HR and payroll functions as the organization scales. - Other Duties - Perform other payroll and benefits-related tasks and responsibilities as assigned. Qualifications - Bachelor's degree in Human Resources, Business, Accounting, or a related field. - 2+ years of payroll and benefits experience, including experience with hourly and non-exempt employee populations. - Hands-on experience with California payroll, including wage and hour compliance, meal and rest period requirements, and final pay obligations. - Experience processing Canadian payroll, including CPP, EI, and provincial tax requirements. - Experience with UK payroll operations, including PAYE, National Insurance, and HMRC compliance. - Proficiency in Microsoft Office Suite, particularly Excel. - Experience with Workday and ADP, or similar HRIS and payroll systems. - High attention to detail and strong organizational skills. - Clear, confident communication skills with the ability to support employees at all levels across multiple countries. - Ability to manage competing priorities and meet deadlines in a fast-paced, high-growth environment. - Comfort operating in a growth-stage organization where processes are frequently iterated and ownership is broad. Preferred - Payroll certification (e.g., FPC, CPP, or UK equivalent). - Experience supporting payroll and benefits transitions through mergers or acquisitions. - Familiarity with Canadian and UK statutory leave entitlements and employer obligations. - Strong analytical skills and solid understanding of multi-country benefit plan administration.

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