Title: Sr. Administrative Assistant Location: Washington, District of Columbia, United States of America Job Description: At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Raritan, New Jersey, United States of America, Washington, District of Columbia, United States of America Job Description: We are searching for the best talent for an Sr. Administrative Assistant. This hybrid role can be in Raritan, NJ or Washington, DC. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. The Senior Administrative Assistant provides high-level, proactive administrative support to the Head of Global Regulatory Policy & Intelligence and selected members of the leadership team. This role operates with a high degree of autonomy and discretion, using sound judgment to manage complex priorities, sensitive matters, and time-critical deliverables. This individual leads key administrative processes, coordinates high-impact meetings and special projects, and serves as a trusted partner to senior leaders. Strong communication, collaboration, and professionalism are essential to working effectively across regions, cultures, and organizational levels in a fast-paced global environment. ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties are representative and may evolve based on business needs.) - Manage complex domestic and international travel arrangements in compliance with company policy, including visa, ESTA, and related documentation - Coordinate registration, payments, and logistics for global conferences, external engagements, and visiting executives - Provide end-to-end administrative support for senior leaders and selected team members - Initiate and manage purchase orders, departmental purchasing cards, and related procurement activities - Coordinate recurring leadership and team meetings, including agenda development, scheduling, and virtual or hybrid logistics - Plan and execute logistics for special events, off-site meetings, and training sessions, including meeting space and catering - Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials - Maintain organized document and file management systems, including SharePoint - Serve as the primary point of contact for internal and external visitors, overseeing registration, workspace, and travel logistics - Oversee office services, supplies, business cards, and mail distribution - Provide backup support for other senior assistants as needed - Support ad hoc initiatives and special projects requiring independent judgment and coordination Qualifications: - High school diploma required; Bachelor’s degree in Business Administration, Communications, or a related field preferred. - Minimum of 4 years of administrative experience is required - Demonstrate excellence in managing complex executive schedules and competing priorities - Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint) - Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs - Operate with discretion and integrity when managing sensitive and confidential information - Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail - Communicate clearly and effectively across stakeholders and levels - Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values This position is overtime eligible. Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave – 80 hours in a 52-week rolling period10 days Volunteer Leave – 32 hours per calendar year Military Spouse Time-Off – 80 hours per calendar year

Request medical records and ensure proper processing, maintain detailed spreadsheets in Excel, and support scheduling and document organization for various projects while serving as a backup for the receptionist.

Title: Administrative Associate Location: Scottsdale, AZ Work Type: Hybrid, Full Time Job ID: 178538 Job Description: Support the mission. Empower the team. Grow your career. At Vanguard, we’re on a mission—to stand for all investors, to treat them fairly, and to give them the best chance for investment success. And behind every successful team is someone who keeps the engine running: organized, proactive, and committed to excellence. If you thrive in a collaborative environment, enjoy bringing clarity to fast‑moving work, and take pride in supporting others, this role is your opportunity to make an impact from day one. As an Administrative Associate, you’re not just managing schedules—you’re creating the conditions for our leaders and teams to do their best work. Your support strengthens alignment, builds connection, and helps deliver exceptional results across the business. What You’ll Do Calendar & Scheduling Manage calendars, coordinate meetings, align logistics, and make sure leaders have what they need to show up prepared. Meeting Support Organize agendas, assemble materials, take simple notes, and ensure follow‑ups are tracked and closed. Team Coordination Support team routines, events, onboarding, and communication flow across the group. Document & Communication Support Create and update basic documents, slides, and communications. Manage distribution lists and ensure information moves clearly and timely. Administrative Operations Support travel bookings, expense reports, purchase requests, and general administrative tasks that maintain smooth operations. Organizational Stewardship Maintain shared files, team sites, reference materials, and act as a trusted point of continuity across the department. What You Bring - Strong organizational skills and exceptional attention to detail - Clear, professional written and verbal communication - Ability to prioritize in a fast‑moving environment - Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, SharePoint) - Good judgment, confidentiality, and a proactive, team‑oriented approach Why Vanguard You’ll get to partner closely with leaders, build relationships across the business, and gain a holistic view of how teams work together to fulfill our mission. Internal descriptions note this role as ahigh‑visibility, high‑impact opportunitywith exceptional networking potential and exposure to senior leadership. You’ll be joining a team that values: - Purpose-driven work - Collaboration and trust - Continuous learning and development - A balanced, supportive work environment Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position. About Vanguard At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best. How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Title: Clerical Assistant III - CAS Location: Corvallis United States Salary $16.53 - $18.97 Hourly Location City of Corvallis, OR Job Type Casual/Temporary/Seasonal Job Number 01472 Job Description: Position Summary Provide administrative support and office duties including but limited to customer service, reception, word processing, document scanning, accounts receivable, purchasing, data entry, mail/materials distribution, filing, scheduling meetings, proofing/editing, copying and faxing documents. Process registrations and collect fees. These functions will vary depending on Division/Department requirements and may include other related duties. Casual, non-represented, part-time position Flexible Hours, Approximately 15-30 hours per week Temporary; June - August Monday - Friday between 8am - 5pm Essential Duties Clerical Assistant III Performs the functions of the Clerical Assistant II. Reviews, proof reads and edits documents. Assembles project notebooks and packets, prepares meeting materials for department staff. Assists with auditing data in spreadsheets, databases and other programs. Performs other administrative support duties as assigned. Acts ethically and honestly; applies ethical standards of behavior to daily work activities and interactions. Builds confidence in the City through own actions. May operate and drive a motor vehicle safely and legally depending on work assignment. Conforms with all safety rules and performs work is a safe manner. Delivers excellent customer service to diverse audiences. Maintains effective work relationships. Adheres with all City and Department policies. Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance. Qualifications and Skills Education and Experience High school diploma or equivalent required. One year related experience or education in office/business procedures or related area; or combination of education and experience providing the knowledge, skills and abilities necessary to perform the essential functions of the position. Knowledge, Skills and Abilities Working knowledge basic office procedures and techniques. Working knowledge of business English, spelling, punctuation, grammar, and basic math. Working knowledge of cash register operation and cashier practices that include register balancing may be required for some assignments. Good interpersonal, customer service, and communication skills. Ability to learn department specific hardware and software necessary to perform the essential functions of the position. Ability to type by touch. Ability to get along well with coworkers and the public and maintain effective working relationships. Requires an understanding of standardized rules, regulations and instructions; and requires the ability to make routine decisions regarding assessment of immediate situations, available options, and selection of appropriate methods and procedures. Abilityto prioritize duties around set time constraints and perform routine duties independently. Special Requirements Depending on work assignment, employee may be required to possess or have the ability to obtain and maintain a valid Oregon driver's license and driving record that meets City of Corvallis standards. CPR/AED for the Professional Rescuer / Healthcare Provider and Standard First Aid required within 6 months of hire if assigned to the Aquatic Center. Late evening, early morning, weekend, and/or holiday hours may be required depending on assignment. Demonstrable commitment to sustainability. Demonstrable commitment to promoting and enhancing equity, diversity and inclusion. The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace. Ability to pass a background check and/or criminal history check How to Apply Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above). Resumes will not be accepted in lieu of a completed online application.Incomplete applications will not be accepted/considered. Position is open until filled. - Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*