Request medical records and ensure proper processing, maintain detailed spreadsheets in Excel, and support scheduling and document organization for various projects while serving as a backup for the receptionist.

Title: Administrative Associate Location: Scottsdale, AZ Work Type: Hybrid, Full Time Job ID: 178538 Job Description: Support the mission. Empower the team. Grow your career. At Vanguard, we’re on a mission—to stand for all investors, to treat them fairly, and to give them the best chance for investment success. And behind every successful team is someone who keeps the engine running: organized, proactive, and committed to excellence. If you thrive in a collaborative environment, enjoy bringing clarity to fast‑moving work, and take pride in supporting others, this role is your opportunity to make an impact from day one. As an Administrative Associate, you’re not just managing schedules—you’re creating the conditions for our leaders and teams to do their best work. Your support strengthens alignment, builds connection, and helps deliver exceptional results across the business. What You’ll Do Calendar & Scheduling Manage calendars, coordinate meetings, align logistics, and make sure leaders have what they need to show up prepared. Meeting Support Organize agendas, assemble materials, take simple notes, and ensure follow‑ups are tracked and closed. Team Coordination Support team routines, events, onboarding, and communication flow across the group. Document & Communication Support Create and update basic documents, slides, and communications. Manage distribution lists and ensure information moves clearly and timely. Administrative Operations Support travel bookings, expense reports, purchase requests, and general administrative tasks that maintain smooth operations. Organizational Stewardship Maintain shared files, team sites, reference materials, and act as a trusted point of continuity across the department. What You Bring - Strong organizational skills and exceptional attention to detail - Clear, professional written and verbal communication - Ability to prioritize in a fast‑moving environment - Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, SharePoint) - Good judgment, confidentiality, and a proactive, team‑oriented approach Why Vanguard You’ll get to partner closely with leaders, build relationships across the business, and gain a holistic view of how teams work together to fulfill our mission. Internal descriptions note this role as ahigh‑visibility, high‑impact opportunitywith exceptional networking potential and exposure to senior leadership. You’ll be joining a team that values: - Purpose-driven work - Collaboration and trust - Continuous learning and development - A balanced, supportive work environment Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position. About Vanguard At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best. How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Title: Clerical Assistant III - CAS Location: Corvallis United States Salary $16.53 - $18.97 Hourly Location City of Corvallis, OR Job Type Casual/Temporary/Seasonal Job Number 01472 Job Description: Position Summary Provide administrative support and office duties including but limited to customer service, reception, word processing, document scanning, accounts receivable, purchasing, data entry, mail/materials distribution, filing, scheduling meetings, proofing/editing, copying and faxing documents. Process registrations and collect fees. These functions will vary depending on Division/Department requirements and may include other related duties. Casual, non-represented, part-time position Flexible Hours, Approximately 15-30 hours per week Temporary; June - August Monday - Friday between 8am - 5pm Essential Duties Clerical Assistant III Performs the functions of the Clerical Assistant II. Reviews, proof reads and edits documents. Assembles project notebooks and packets, prepares meeting materials for department staff. Assists with auditing data in spreadsheets, databases and other programs. Performs other administrative support duties as assigned. Acts ethically and honestly; applies ethical standards of behavior to daily work activities and interactions. Builds confidence in the City through own actions. May operate and drive a motor vehicle safely and legally depending on work assignment. Conforms with all safety rules and performs work is a safe manner. Delivers excellent customer service to diverse audiences. Maintains effective work relationships. Adheres with all City and Department policies. Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance. Qualifications and Skills Education and Experience High school diploma or equivalent required. One year related experience or education in office/business procedures or related area; or combination of education and experience providing the knowledge, skills and abilities necessary to perform the essential functions of the position. Knowledge, Skills and Abilities Working knowledge basic office procedures and techniques. Working knowledge of business English, spelling, punctuation, grammar, and basic math. Working knowledge of cash register operation and cashier practices that include register balancing may be required for some assignments. Good interpersonal, customer service, and communication skills. Ability to learn department specific hardware and software necessary to perform the essential functions of the position. Ability to type by touch. Ability to get along well with coworkers and the public and maintain effective working relationships. Requires an understanding of standardized rules, regulations and instructions; and requires the ability to make routine decisions regarding assessment of immediate situations, available options, and selection of appropriate methods and procedures. Abilityto prioritize duties around set time constraints and perform routine duties independently. Special Requirements Depending on work assignment, employee may be required to possess or have the ability to obtain and maintain a valid Oregon driver's license and driving record that meets City of Corvallis standards. CPR/AED for the Professional Rescuer / Healthcare Provider and Standard First Aid required within 6 months of hire if assigned to the Aquatic Center. Late evening, early morning, weekend, and/or holiday hours may be required depending on assignment. Demonstrable commitment to sustainability. Demonstrable commitment to promoting and enhancing equity, diversity and inclusion. The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace. Ability to pass a background check and/or criminal history check How to Apply Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above). Resumes will not be accepted in lieu of a completed online application.Incomplete applications will not be accepted/considered. Position is open until filled. - Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*

Title: Circulation Assistant Location: River Forest United States Job Description: Position: Circulation Assistant DEPARTMENT: Library REPORTS TO: Circulation Coordinator MAXIMUM HOURS PER WEEK: 15 OPEN TO: Dominican University Undergraduate Students DATES OF AVAILABLITY: Fall 2026 - Spring 2027 Hourly Rate: $15.00 ITEMS TO INCLUDE IN APPLICATION: Resume, Cover Letter, and Class Schedule EXPECTATIONS FOR ALL DOMINICAN EMPLOYEES: To support the University's mission of preparing students to pursue truth, to give compassionate service, and to participate in the creation of a more just and humane world. JOB COMPONENTS//PRINCIPAL DUTIES AND RESPONSIBILITIES: - Staff the circulation desk, check library materials in and out, and shelve the collection - Assist patrons with reserve items - Facilitate study room reservations - Answer directional questions - Direct all inquiries to proper library personnel - Perform other duties as requested, delegated, or assigned BASIC COMPETENCIES: (Required knowledge, skills, abilities) - Knowledge of or ability to learn the Library of Congress and Dewey Classification systems - Basic computer skills - Good communication skills - Dependable - Must be enrolled as at least a part-time, degree-seeking student in a Dominican University Undergraduate Program - Must be eligible for US employment