Marketing Administrative Assistant Hybrid Full time East Brunswick, New Jersey, United States Description WG is seeking a Marketing Admin to join our growing Marketing team! This individual will support a variety of marketing, recruiting, business development, and employee engagement initiatives while providing administrative and operational support across the department. We are looking for a highly organized, proactive individual with strong communication skills who enjoys managing multiple projects, collaborating with internal teams, and contributing to a positive firm culture. This role offers the opportunity to gain hands-on experience across many areas of marketing within a fast-paced professional services environment. This is a hybrid role with the need to occasionally travel to our East Brunswick office location on an as-needed basis. Responsibilities - Coordinate client, referral, retirement, and holiday gifting initiatives, including cross-referencing sales reports to give smart reporting and suggestions. - Manage promotional items, branded merchandise, company store operations, and marketing inventory, including physical storage organization and regular inventory counts. - Support recruiting events, trade shows, and internal events through logistics coordination, giveaways, packing, vendor communication, and event setup. - Coordinate employee engagement initiatives, including busy season programs, happy hours, team-building activities, and Culture Committee support. - Maintain and update HubSpot CRM data, including contact cleanup projects, list creation, bulk uploads, segmentation, pipeline reporting, and submission tracking. - Add and maintain client, prospect, and employee records in HubSpot, including user access. - Support commercial pipeline cleanup projects, proposal coordination, and business development materials. - Assist with commercial proposals and the administration and content library management of our proposal software, PandaDoc. - Monitor marketing and information inboxes and respond or route requests appropriately. - Coordinate vendor communication, approvals, invoicing, and expense processing through Bill.com and Expensify. - Maintain and refresh intranet content and assist with Canva organization and cleanup. - Create internal graphics, presentations, postcards, and marketing collateral for firm initiatives. - Support headshot coordination, video content projects, and internal communication efforts. - Coordinate tax week gifting and related logistics, often within compressed timeframes. - Coordinate new hire and employee milestone gifts (e.g., new baby) and ensure timely delivery. - Coordinate event registrations and sign-ups for firm-sponsored events and external programs. - Distribute professional materials such as bios and firm collateral upon request from partners and internal teams. - Assist with ad hoc marketing, administrative, and operational projects across departments. Requirements - Bachelor’s Degree in Marketing, Communications or other related field. - Proficient in Microsoft Office Suite, especially with PowerPoint and Excel. - Proficiency in Microsoft Office Suite; experience with HubSpot, Canva, PandaDoc, Bill.com, or Expensify preferred. - Exceptional proofreading skills and attention to detail. - Excellent writing, communication and presentation skills. - Strong organizational and time management skills and the ability to multitask and balance multiple deadlines. - Excellent interpersonal skills and a positive attitude. - Possess and demonstrate strong understanding and alignment with our firm’s core values of Honesty and Candor, Continual Learning, Innovation, Mentorship, Leadership, Team Player Client Committed, and Community Oriented. Benefits Why WG? - We have a unique culture that emphasizes and values flexibility and work/life balance including fully virtual or hybrid work arrangements. - Our collaborative work environment is strongly committed to your professional growth and success. - We have a track record of ranking as a Best Place to Work NJ for the past twenty years and have won several other awards including Best Firms for Young Accountants, Accounting Today Best Accounting Firms to Work For, Best Accounting Firms for Women, Best Accounting Firms for Millennials, and many more! - WG offers a competitive salary and benefits package, including generous PTO, Medical, Dental, Vision, 401(k) with employer match, Summer Fridays, flexible work schedules, and much more! - The estimated salary range for this position is $50,000 - $60,000. Individual salaries are determined through multiple factors permitted by law including but not limited to experience, education, licensure/certification, knowledge, skills and qualifications. WG also offers a comprehensive benefits package and performance award (bonus) eligibility where you’ll be recognized and rewarded based on your performance.

Role Description We are currently seeking organized, proactive, and detail-oriented Virtual Assistants based in Canada to support our growing network of international corporate clients. If you are a multitasking wizard who thrives in a fast-paced environment, this role is for you! As a Virtual Assistant, you will provide high-level administrative, technical, and creative support to our clients. You will manage daily operations, streamline communication, and ensure business workflows run smoothly. This role requires strong communication skills, excellent time management, and the ability to work independently from home. Key Responsibilities - Administrative Support: Manage and organize calendars, schedule meetings, book appointments, and handle email correspondence professionally. - Data Management: Input, update, and maintain accurate records in CRM systems and spreadsheet databases. - Customer & Client Relations: Act as a first point of contact for client inquiries via email, chat, or phone; provide excellent customer service. - Document Preparation: Create, format, and edit business documents, presentations, reports, and meeting minutes. - Task Coordination: Follow up on project deadlines, coordinate with internal teams, and ensure tasks are completed on time. - Research: Conduct market research, internet research, or data gathering as requested by clients. Qualifications - Must be legally authorized to work in Canada and currently residing there. - High school diploma required (Bachelor’s degree or diploma in Business Administration or a related field is an asset). Prior experience as a VA or in an administrative role is highly preferred. - Exceptional written and verbal communication skills in English (French language skills are a strong plus in the Canadian market). - Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace. Familiarity with project management tools (Trello, Asana) and communication platforms (Slack, Zoom) is a major advantage. - Reliable high-speed internet connection, a quiet workspace, and a functioning laptop/computer with a webcam and headset. - Outstanding organizational skills, strong attention to detail, and a self-motivated attitude. Benefits - Hourly rate/salary based on Canadian market benchmarks and experience. - The flexibility to work from the comfort of your home anywhere in Canada. - Continuous support and professional growth opportunities through our internal training networks. - Direct exposure to international business environments and potential for long-term career advancement.

Role Description - Assist clients with their daily functions, such as bathing, dressing, shaving and other activities as needed - Assist with planning for doctor's appointments or other meetings and may organize transportation for them - Housekeeping, such as vacuuming or doing laundry - Meal prep and the ability to cook meals as needed for the client - Reporting to supervisor about client's health status - Teaching client self-care skills - Medication reminders - Documenting daily activities of the client Qualifications - Certified Nursing Assistant (CNA) certification Requirements - Experience in a similar role preferred - Strong communication skills - Ability to work independently Benefits - Competitive salary - Flexible scheduling - Health insurance options

Role Description As an E-Commerce Assistant, you will play a vital role in ensuring seamless daily operations for our clients' online stores. This position offers the opportunity to work remotely from select international locations, supporting a variety of e-commerce platforms and contributing directly to the success of our clients. - Processing daily incoming orders and generating shipping labels - Maintaining accurate inventory levels across all sales platforms - Auditing product listings to ensure items are live and store operations run smoothly - Responding to minor, low-volume customer messages through text-based channels Qualifications - Proven ability to work independently and take full ownership of tasks without close supervision - Experience processing e-commerce orders and generating shipping labels - Experience maintaining inventory accuracy across one or more sales channels - Experience auditing e-commerce product listings to ensure items are live and accurate - Available to work during Eastern Time (EST) business hours Requirements - Experience responding to customer messages in a text-based support channel Benefits - Opportunity to work on diverse and exciting projects - Supportive and collaborative work environment - Weekly payments - Weekly Incentives based on performance - Weekends off