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The Disruptors Den logo
The Disruptors Den

Collaborate, Inspire, Disrupt - Welcome to The Disruptors Den!

Operations Coordinator

OperationsOperationsFull TimeRemoteMid LevelTeam 51-200Since 2023H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

10 days ago

Salary

0

Seniority

Mid Level

Professional Certificate2 yrs expEnglish

Job Description

Operations Coordinator

The Disruptors Den

• Provide day-to-day administrative support to the COO’s office. • Managing calendars, scheduling meetings, and resolving calendar conflicts. • Coordinating internal and external meetings, including agendas, materials, logistics, and follow-ups. • Preparing briefing packs, meeting documents, and supporting materials. • Supporting travel planning, itineraries, accommodation, and logistics where needed. • Managing expense submissions, reimbursements, procurement requests, and basic administrative processes. • Supporting document organisation, file management, and information retrieval. • Ensuring the COO is prepared for key meetings and commitments. • Maintaining project trackers, timelines, milestone updates, and status documents. • Following up with project owners on deliverables and deadlines. • Helping organise project meetings, workshops, retrospectives, and planning sessions. • Drafting emails, meeting notes, reminders, and internal updates. • Coordinating communications between the COO's office and functional & regional teams. • Supporting the overall effectiveness, organisation, and rhythm of the Office of the COO.

Job Requirements

  • 2+ years of experience in administration, executive support, operations coordination, project coordination, or a similar role.
  • Strong calendar management and meeting coordination experience.
  • Excellent organisational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities and deadlines at the same time.
  • High level of discretion, professionalism, and judgment.
  • Strong follow-through and comfort holding others accountable to agreed actions.
  • Ability to work independently, anticipate needs, and solve problems proactively.
  • Comfort working with senior leaders and cross-functional teams.
  • Strong proficiency with productivity tools such as Google Workspace, Microsoft Office, Slack, project trackers, and calendar tools.
  • Alignment with ALX's mission and commitment to creating opportunity for young Africans at scale.

Benefits

  • ALX Africa does not charge fees or request payments at any stage of hiring.
  • 25 days annual leave
  • Private healthcare
  • Pension scheme
  • Flexible working hours
  • Professional development opportunities

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