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Collaborate, Inspire, Disrupt - Welcome to The Disruptors Den!
Operations Coordinator
Location
United States
Posted
10 days ago
Salary
0
Seniority
Mid Level
Job Description
Operations Coordinator
The Disruptors Den
• Provide day-to-day administrative support to the COO’s office. • Managing calendars, scheduling meetings, and resolving calendar conflicts. • Coordinating internal and external meetings, including agendas, materials, logistics, and follow-ups. • Preparing briefing packs, meeting documents, and supporting materials. • Supporting travel planning, itineraries, accommodation, and logistics where needed. • Managing expense submissions, reimbursements, procurement requests, and basic administrative processes. • Supporting document organisation, file management, and information retrieval. • Ensuring the COO is prepared for key meetings and commitments. • Maintaining project trackers, timelines, milestone updates, and status documents. • Following up with project owners on deliverables and deadlines. • Helping organise project meetings, workshops, retrospectives, and planning sessions. • Drafting emails, meeting notes, reminders, and internal updates. • Coordinating communications between the COO's office and functional & regional teams. • Supporting the overall effectiveness, organisation, and rhythm of the Office of the COO.
Job Requirements
- 2+ years of experience in administration, executive support, operations coordination, project coordination, or a similar role.
- Strong calendar management and meeting coordination experience.
- Excellent organisational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines at the same time.
- High level of discretion, professionalism, and judgment.
- Strong follow-through and comfort holding others accountable to agreed actions.
- Ability to work independently, anticipate needs, and solve problems proactively.
- Comfort working with senior leaders and cross-functional teams.
- Strong proficiency with productivity tools such as Google Workspace, Microsoft Office, Slack, project trackers, and calendar tools.
- Alignment with ALX's mission and commitment to creating opportunity for young Africans at scale.
Benefits
- ALX Africa does not charge fees or request payments at any stage of hiring.
- 25 days annual leave
- Private healthcare
- Pension scheme
- Flexible working hours
- Professional development opportunities
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