Role Description We are seeking a proactive, highly organized administrative professional to support our growing healthcare operations. This role will primarily focus on the home care division, helping to manage administrative tasks, scheduling, and client communications. You will play a critical role in ensuring smooth operations and relieving the onshore Operations Manager of manual administrative work. Key Responsibilities - Receive and process home care referrals efficiently. - Process and submit Medicare billing claims accurately and in a timely manner, ensuring compliance with relevant regulations and documentation requirements. - Coordinate with healthcare practitioners and confirm schedules. - Manage referral and urgent-care inboxes for aged care facilities. - Communicate with clients and practitioners via email and occasional phone calls. - Upload referral letters, maintain and update patient files, and organize spreadsheets. - Update internal scheduling platforms and sync relevant data from Excel. - Support the Operations Manager with manual admin tasks such as data entry, document management, and scheduling assistance. - Handle general administrative duties and professional customer-facing email correspondence. Qualifications - Excellent written and spoken English. - Proven experience in Medicare billing or medical claims processing, with strong attention to detail and knowledge of Medicare guidelines and procedures. - Confident phone manner, particularly when communicating with elderly patients. - Strong initiative with minimal supervision required. - Tech-savvy: proficient in Google Workspace, Excel, PDF handling, file conversions, and data organization. - Professional, reliable, and committed to long-term growth with the company. Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work. - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).

Title: Office Administrator Location: Allen, TX Time Type: Part time job requisition id: R4753 Job Description: Braun Intertec employee owners are required to carry out Braun Intertec Values every day and as such must possess the following competencies: · Actively demonstrates a commitment to creating an inclusive workplace through active listening to and inclusion of diverse perspectives; demonstrates respect for all and actively works to build trust-based relationships with colleagues and clients. · Demonstrates commitment to working safely; fully participates in Company’s safety initiatives and policies; always looks out for the health and safety of self and others. · Is consistently responsive and follows through on commitments to self and others; provides the information others need to know to do their jobs and to feel good about being a member of the team and Braun Intertec. · Shows initiative and commitment to ongoing learning, growth, and development; willingness to openly seek, receive, and give respectful feedback; commitment to continuous improvement of self, responsibilities, and processes. · Champions the Employee-Owned Stock Ownership Plan through participation in ESOP activities and events. · Actively acknowledges, recognizes, and celebrates the contribution of others. JOB SUMMARY: This position provides administrative support for projects and office locations/departments. Responsibilities for these individuals may vary based on assignment. There are five levels of this job: Office Administrator I, Office Administrator II, Office Administrator III, Office Administrator IV, and Office Administrator V (or Senior Office Administrator). This description covers all; the differentiation will be based on tenure in the role at Braun Intertec or elsewhere and the additional expectations as indicated below. ESSENTIAL DUTIES and RESPONSIBILITIES: Responsibilities related to office/department support could include any of the following – all should be considered “as appropriate/assigned”. These responsibilities applicable to all levels of position: · Take calls placed to office location, provide information, and/or direct/forward appropriately. Operate and maintain phone system. Assist clients with routine requests and in the absence of the Project Manager. · Greet/direct/assist office/department visitors (both internal and external). · Provide assistance in various internal initiatives (including event/meeting set up, safety initiatives, or other). · Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements. · Department/Office related expense and invoice coordination, including coding and submission to Finance. · Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department. · Responsible for office supplies: ordering and maintaining business and office supplies through a company-designated source. · Prepares out-going mail, UPS Shipments, and arranging for courier services. · Operates and maintains copiers, binding equipment, postage machine, and other various business equipment,. · Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports. · Participate in production meetings, produce meeting minutes, generate/compile operations reporting. · Other administrative duties, as assigned. Responsibilities related to Project support could include any of the following – all should be considered “as appropriate/assigned”. These responsibilities applicable to Levels III and above: · Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities. · Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, the ERP system, etc.) · Assist with Project File Clean Up and Archiving. · Assist Project Management staff with organization of project information and documentation, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects. · Other project-related duties, as assigned. Position progression: · Office Administrator Level I: Entry level position where responsibilities should only come from the “Office/Department support” list above. This position does not support Project work. · Office Administrator Level II: All skills to perform required duties are acquired and performed without additional direction/guidance. May include introduction of Project Support work duties, where applicable. Level II will be “entry level” for positions where Project Support is required upon hire. · Office Administrator Level III: All skills to perform Project Support work are acquired and performed with limited to no direction/guidance. Work is performed autonomously and additional duties/skills can be assigned. Includes assignment of responsibility for project support workload. · Office Administrator Level IV: Train/coach/mentor/audit other administrative staff – audit deliverable work such that all Braun Intertec Document Standard concerns are addressed. Where process improvements can be made, collaborate with PM/Office/Dept/etc and lead to improve. · Office Administrator Level V: May lead/supervise other administrative staff. Partner with PMs/office leads on more complicated requests and/or office improvements. Has working knowledge of Technical Writing Guides or other Technical aspects of Braun Intertec work to audit reports and collaborate with authors for such items. Develop template documents to be submitted to Technical Practice Team for approval/review. An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position. REQUIRED SKILLS/COMPETENCIES · Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision. · Strong analytical and problem-solving skills. · Accurate typing and data entry skills. · Good communication/customer service skills via telephone, e-mail, and in-person interactions. · Ability to maintain flexibility in stressful peak times. · Ability to read and check for appropriate use of English language in documentation and correspondence. · Ability to read and comprehend instructions and correspondence. · Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. MINIMUM QUALIFICATIONS Education High school diploma or equivalent, some post-secondary education preferred Experience and/or Training At least one year of administration experience preferred Licenses/Certificates Technology/Equipment Microsoft Office Suite experience required, other database experience preferred PHYSICAL AND MENTAL DEMANDS: Essential: Hearing and vision (both correctable), continuous sitting or standing at desk or workstation, wrist turning, grasping, pinching, and finger manipulation, other physical requirements typical of working on a computer and talking on a phone (45%-100% of the time worked); frequent walking, lifting or carrying up to 10 lbs, turning and twisting (30%-50% of the time worked); occasional reaching, lifting or carrying up to 20 lbs, and push/pull up to 10 lbs (11%-30% of the time worked); rarely taste/smell, stooping, kneeling, crawling, climbing ladders, lifts or scaffolding (0-5% of the time worked). The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. WORKING ENVIRONMENT: Work/Environment Usually will be an office environment, using computer, telephone, other office equipment as needed to perform duties; frequent interruptions throughout day likely. Could be Hybrid position, depending on Department/Office being supported. There is an expectation to work from the assigned office at a regularity to be agreed upon between the employee and the supervisor. Additionally, the individual should be able to work from the office when the need arises for meetings or other as determined on an instance by instance case. Travel Requirements Position could include travel to other Braun Intertec Office Locations – 0-2% annually. The work environment characteristics described here are representative of those individual encounters while performing the essential functions of this position #LI-CT1 #LI-onsite Compensation Range: $39,600.00 - $59,400.00 As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

Title: Subgrant Administration Coordinator Location: San Diego, CA USA time type Full time job requisition id JR00003483 Job Description: The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Job Overview: The Subgrant Administration Coordinator is responsible for supporting the administration, coordination, compliance, and oversight of subawards under the Statewide Family Support Coordinator (SFSC) project. The role supports the full lifecycle of subgrant management activities, including partner onboarding, due diligence, agreement execution, amendments, monitoring, reporting, reimbursement tracking, and closeout processes. Working closely with the SFSC Project Director, Senior Subgrant Administrative Manager, finance, compliance, MEAL, and program teams, the Coordinator helps ensure subgrantees operate in alignment with California Department of Social Services (CDSS) requirements, IRC policies, PEERS standards, and applicable state and federal regulations. The position also supports statewide coordination across Regional Network Hubs and contributes to maintaining accurate, audit-ready documentation and reporting systems. Major Responsibilities: Subgrant Administration & Coordination - Support the full subaward lifecycle, including partner onboarding, due diligence collection, agreement routing, amendments, monitoring, and closeout activities. - Coordinate subgrant documentation and maintain organized, compliant records within PEERS, OTIS, Asana, and other approved IRC systems. - Track subgrant deliverables, reporting timelines, reimbursement schedules, and compliance requirements across Regional Network Hubs. - Assist in preparing subaward agreements, modifications, monitoring tools, and supporting documentation. Compliance & Risk Monitoring - Support implementation of subrecipient monitoring activities to ensure compliance with CDSS requirements, IRC policies, and applicable regulations. - Coordinate collection and review of partner documentation, including invoices, reports, procurement records, and supporting materials. - Assist in tracking corrective actions, monitoring findings, Progressive Performance Improvement (PPI) plans, and other compliance follow-up activities. - Escalate compliance concerns or documentation gaps to leadership in a timely manner. Fiscal & Reporting Support - Support invoice tracking, reimbursement processing, and budget monitoring activities in coordination with finance teams. - Review submitted documentation for completeness, allowability, and alignment with approved budgets and scopes of work. - Maintain accurate tracking systems for subgrant expenditures, advances, reporting deadlines, and partner performance. - Assist in preparing financial and programmatic reports for internal leadership and CDSS reporting requirements. Partnership Coordination & Capacity Building - Coordinate communications with subgrantees and Regional Network Hubs regarding reporting requirements, compliance expectations, and documentation standards. - Support development and dissemination of tools, templates, guidance documents, and training materials for partners. - Assist with scheduling and coordination of trainings, technical assistance sessions, monitoring meetings, and statewide convenings. - Foster collaborative relationships with implementing partners to support strong compliance and project implementation. Cross-Functional Coordination - Coordinate closely with program, MEAL, finance, and compliance teams to support aligned implementation and reporting processes. - Support integration of subgrant data into centralized tracking and reporting systems. - Assist with statewide coordination efforts to ensure consistency across Regional Network Hubs and implementing partners. Audit Readiness & Documentation - Maintain complete, accurate, and audit-ready records of agreements, amendments, invoices, monitoring activities, and partner communications. - Support preparation for internal and external audits, monitoring visits, and compliance reviews. - Ensure documentation is stored and maintained in accordance with IRC policies and donor requirements. Additional Duties - Track and maintain comprehensive subgrant and partner records, pipelines, and reporting calendars. - Support special projects, statewide coordination activities, and additional grants management or compliance tasks as assigned by SFSC leadership. Job Requirements: Education - Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or related field. - Certification or continuing education in project management, grant writing, proposal development, and/or fundraising is a plus; Work Experience - Minimum 3 years’ experience in grants management, subaward administration, financial compliance, or a closely related area. - Demonstrated experience coordinating and supporting complex grant funded programs. - Strong experience with subrecipient monitoring, due diligence, risk assessment, and compliance oversight. - Experience managing state and/or federally funded programs and interpreting applicable regulatory requirements. - Proven experience coordinating and supporting budgeting, financial reporting, and audit related processes. - Experience working with nonprofit or community based organizations as subgrantees or partners. - Ability to manage multiple priorities, deadlines, and partner relationships in a fast paced environment Working Environment - This position operates in a hybrid work environment, with periodic field engagement across the service delivery area to support program implementation and partner oversight. - May require semi-frequent travel throughout the State of California, including visits to Regional Network Hubs and subgrantee sites, as well as participation in MEAL trainings and technical assistance activities. - Involves active participation in both in-person and virtual meetings, convenings, site visits, and statewide coordination meetings. Compensation: (Pay Rate: $31.71 - $36.02). Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements. US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles. Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Title: Senior Coordinator, Member Relations and Award Administration Location: Los Angeles, CA Department: Member Relations & Awards Full Time Entry Level Job Description: Senior Coordinator, Member Relations and Award Administration Department: Member Relations & Awards Reports to: Associate Director, Member Relations and Awards Administration Job Type: Full-time – Regular Job Classification: Hourly (Non-exempt) Workplace Location: Los Angeles – 8949 Wilshire (Hybrid) Compensation:$23.00 - $25.00 per hour Summary/Objective: The Senior Coordinator, Member Relations and Award Administration will provide exceptional administrative and logistical support to the Associate Director, Member Relations and Awards Administration. This role will support key areas of the International Feature Film category and the International Feature Film Executive Committee. The Senior Coordinator will work collaboratively within an internationally focused team alongside the Awards Administration team. Additional responsibilities include logistical support for meetings (Branch Executive Committees, Executive Committees, Task Forces), note-taking, data entry, event support (New Member Receptions, Women's Luncheon, Governors Awards, Nominees Luncheon, the Oscars), and various special projects. The ideal candidate is highly organized, proactive, and able to anticipate the needs of the role. They bring strong communication skills, technological proficiency, and a willingness to offer feedback and innovative ideas to improve workflows and team efficiency. Essential Functions of the Job: - Primary support to International Member Relations and Awards Administration team. - Assist with the submissions process for the International Feature Film Category. - Assist with answering heavy phones and email accounts. - Provide administrative support, including scheduling and preparing material for the International Feature Film category, the International Feature Film Executive Committee and the Writers and Directors Branches. - Create, deliver, and present detailed reports to leadership and wide groups. - Provide logistical support, including Branch Executive Committee meetings, Executive Committee meetings, Task Force meetings, screenings, public events, check-in for events such as the Oscars, Governors Awards, Nominees Luncheon, and New Member Reception. - Create, collect, and maintain data, demographics, records, and documents pertaining to various branches and award categories. - Facilitate the delivery of required materials for film submissions in the International Feature Film Category. - Support the awards administration process and special projects. - Assist in compiling materials for the Membership Review process. - Review, proofread, and edit a variety of documents for accuracy, proper formatting, and spelling to ensure consistent output. - Other duties and special projects related as assigned by the Vice President and Associate Director. - Communicate with large groups, including filmmakers, studio representatives, and government officials, on behalf of the Awards Administration team. - Research as needed. Required Competencies Education: - High school diploma or equivalent (GED) Experience: - 2-3 years of administrative experience (film or entertainment industry preferred) Technical Skills: - Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) - Experience with relational databases (e.g., CRM, Airtable, or similar) Soft Skills & Abilities: - Ability to work with discretion and professionalism with high-level executives, VIPs, Board of Governors, Academy Members, and the public - Ability to handle confidential and sensitive information with discretion - Highly professional verbal and written communication skills with strong attention to detail and accuracy - Strong customer service experience, including answering high-volume phones and managing shared email accounts - Ability to work cooperatively with Academy members, colleagues, cross-departmental teams, and outside companies - Ability to work and meet deadlines under pressure and change tasks as needed - Commitment to diversity, equity, accessibility, and inclusion (DEAI) Availability: - Availability to work nights and weekends (sometimes on short notice) Physical Requirements: - Ability to stand and walk for event support (up to 4 hours per event) - Ability to travel locally between Academy buildings and venues as needed Logistical: - Must have reliable transportation to/from 8949 Wilshire, Los Angeles Preferred Qualifications - A bachelor's degree preferred. - Prior experience with coordinating film submissions systems preferred. - Experience with CRM and Airtable desired. - Interest and knowledge in International Cinema preferred. - Ability to read, write, and speak in multiple languages preferred. Required Vaccination:Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture. Hybrid Requirement:All Academy positions require a minimum of 2 days per week of in-person work at an Academy Location. Exceptions: Positions requiring daily in-person presence (ex., Front-line staff, staff who need to deal with materials on-site, etc.) and medical and religious accommodations approved by the Office of People & Culture. Benefits: - Comprehensive medical, dental, and vision coverage. - 15 days of PTO, plus company-paid holidays. - Additional time off, including summer hours, winter hours, and a cultural floating holiday. - Paid sick leave. - Paid parental leave. - 401k retirement plan with a company match - Clean Air Commuter Program - Employee Assistance Program through CompPsych Guidance Resources. - Wellness benefits through Cigna Healthcare. - Free access to 16,000+ online courses through LinkedIn Learning - Free Academy membership screenings - Free tickets and screenings at the Academy Museum - Employee discounts through LifeMart and Working Advantage Also searching for: Awards Coordinator | Member Relations Coordinator | Film Submissions Coordinator | International Film Coordinator | Awards Administration Coordinator | Branch Coordinator | Film Awards Assistant #AMPAS #LI-Hybrid