Accounts Receivable Representative Hybrid Accounts Receivable Full time St. Louis, Missouri, United States OverviewApplication Description Major Hollywood and independent movie studios have appointed Swank Motion Pictures, Inc. as their exclusive licensing and distribution partner to offer their box-office hits for public performance in non-theatrical markets (markets outside theaters). Swank represents Walt Disney Pictures, Warner Bros., Sony Pictures, New Line Cinema, Lionsgate, MGM, and many more! Swank Motion Pictures, Inc. is seeking an experienced Accounts Receivable Representative to join our corporate office in Sunset Hills, MO. The successful candidate will be highly skilled in Microsoft Excel and Word and have strong 10-key experience. This role requires accuracy in dealing with numbers, exceptional attention to detail, and the ability to prioritize and multi-task in a fast-paced environment. Strong interpersonal and communication skills are essential, as well as the ability to work independently and collaboratively within a team. Responsibilities: - Manage a high volume of collection calls to customers, ensuring that payments are collected within term and respond to incoming customer inquiries regarding billing, payment status, and discrepancies - Generate and send accurate invoices to customers based on contracts, orders, or agreements in a timely manner - Investigate and resolve billing discrepancies or disputes - Reconcile and apply customer payments to assigned accounts, including lockbox, credit card receipts, and other payment methods - Complete month-end reconciliations ensuring all accounts are accurately balanced and any discrepancies are resolved prior to deadlines - Work closely with internal sales staff to research and resolve billing issues - Assist with credit card processing tasks, including handling declines, invalid cards, prepayments, applications, chargebacks, and other related duties - Process and apply credit memos in accordance with company policies and customer agreements - Process and manage credit holds daily by collecting prepayments and purchase orders, ensuring customers' accounts are in good standing and orders are processed appropriately - Support the department with special projects and ad-hoc tasks as assigned Requirements - 3+ years of experience in accounts receivable, collections, or related finance roles - Prior experience with accounting software or ERP systems (AS400, NetSuite) is a plus - Strong proficiency in Microsoft Excel and Word - Experience with 10-key data entry - Ability to handle a high volume of work and prioritize tasks effectively - Strong organizational and time management skills - Excellent interpersonal and communication skills, both written and verbal - High level of accuracy in processing payments, invoicing, and account reconciliation - Ability to work both independently and as part of a team - Strong analytical skills to research and resolve disputes or issues in a timely manner Educational Requirements: - High school diploma required - Associate’s degree or higher in accounting, finance, or related field is a plus Benefits - Comprehensive compensation and healthcare packages, including medical, dental, vision, and life insurance products  - 401(k) plan with employer match  - Competitive paid time off: vacation, personal time, holidays, and winter break  - Company sponsored volunteer & community outreach opportunities  - Organizational growth potential through our company sponsored online learning platforms

Accounts Receivable Operations Specialist Remote Finance Full time Mexico OverviewApplication Description Job Summary We are seeking an experienced Accounts Receivable (AR) Operations Specialist to support and optimize our end-to-end AR processes. The ideal candidate will play a key role in collections, payment application accuracy, and identifying process improvement opportunities to enhance cash flow and reporting accuracy. This role involves close collaboration with cross-functional teams, timely issue resolution, and a commitment to consistency and compliance in financial operations. Key Responsibilities - - Review AR aging reports and perform invoice, payment, and credit reconciliations. - Reconcile and process incoming payments from Cash App, identifying and resolving discrepancies using transaction histories and digital wallet dispute workflows. - Oversee daily payment application processes, ensuring timely and accurate transaction postings; troubleshoot and resolve related issues. - Work cross-functionally with Sales, Logistics, Collections, and Accounting to resolve billing and payment discrepancies, including chargebacks, short payments, and overpayments. - Ensure timely and accurate upload of payment documentation—including check deposits, smart safe receipts, and ACH remittance details—to internal systems. - Support bi-weekly bank reconciliations related to AR entries and assist with external audits by preparing and adjusting supporting documentation. - Manage payment reconciliation and reporting for consignment accounts, ensuring alignment with contractual obligations. - Process account adjustments, write-offs, and credit memos in compliance with company policies. - Conduct weekly quality reviews of payment applications and reconciliations to ensure data accuracy, integrity, and policy adherence. - Generate weekly reports on AR aging related to Cash App payments, highlighting trends in digital payment failures, settlement lag, or chargebacks. - Collaborate with the Collections team to track and collect overdue balances where customers used Cash App, leveraging Cash App transaction histories and dispute workflows. - Lead and contribute to continuous improvement initiatives, promoting best practices to enhance AR efficiency and reduce aged receivables. - Facilitate online meetings and email correspondence with customers to resolve AR discrepancies, with special attention to Cash App payment verification and refund processes. Qualifications - Proven experience in Accounts Receivable operations or a similar finance role. - Strong understanding of AR processes, payment application, and reconciliation. - Experience reconciling payments (e.g., Cash App, PayPal, Venmo) is needed. - Proficiency with accounting software and ERP systems (e.g., SAP, Oracle, NetSuite). - Advanced Excel skills and the ability to analyze financial data. - Strong communication and collaboration skills, with a problem-solving mindset. - Detail-oriented and highly organized, with the ability to manage multiple priorities. - Familiarity with internal controls and audit practices is a plus. Benefits - Fully remote position - Opportunities for professional growth; working with the largest companies in the expanding cannabis industry ($10M+ monthly revenues).

• Serve as a liaison between customers and the company. • Prepare monthly accounts receivable (AR) statements. • Post customer payments by recording check batches, credit card transactions, and electronic transfers in the AR system. • Perform other related duties as assigned.

Role Description We are seeking a self-starter Sales Coordinator to join our CET Design Team. This is a 100% remote position designed for someone with strong administrative and logistical skills, ready to make a significant impact. You'll be instrumental in supporting commercial office furniture projects for a top-tier U.S. distributor, representing brands like Steelcase, Herman Miller/MillerKnoll, Kimball and Haworth. Your role will involve expertly managing: - Quotations - Procurement coordination - Material takeoffs - Vendor communication - Logistical project support Working closely with designers, account executives, clients, and vendor reps to ensure accuracy, efficiency, and timely delivery across all project phases. This is an ideal role for a self-starter with strong administrative skills and experience in commercial interiors, office furniture, or A&D project coordination. Qualifications - Bachelor’s degree in Interior Design, Architecture, Management or any related field. - At least 2+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership. - Strong familiarity with notable US commercial office furniture manufacturers (e.g., Haworth, Steelcase, Miller/Knoll, Allsteel, HON, etc.) and their product lines is highly desired. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills for data management, and familiarity with project management software (e.g., Asana, Trello, Monday.com). - Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting. - Exceptional organizational skills and meticulous attention to detail, especially in document management. - Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders. - Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs. - Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment. - Familiarity with CAD software and being open to learning CET design software so as to liaise more effectively with Designers. Requirements - Solicit, compare, and manage quotes from top U.S. office furniture brands (e.g., Steelcase, Herman Miller/MillerKnoll, Haworth, Allsteel, HON, etc.) and their dealers for systems, seating, case goods, and FF&E. - Ensure all pricing aligns with budgets and is accurately documented; assist in preparing cost summaries and client proposals. - Build strong relationships with vendor reps to ensure timely, accurate product and pricing info. - Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders. - Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned. - Ensure smooth information flow across internal teams, clients, and external vendors. - Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes. - Verify specifications and quantities to minimize waste and procurement errors. - Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive office furniture items. - Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track. - Support scheduling and coordination of installations, deliveries, and site visits. - Identify potential delays early and communicate with stakeholders to ensure smooth execution. - Assist with budget tracking and reporting throughout the project lifecycle. Benefits - 100% Remote Flexibility & Work/Life Balance. - Direct Impact & Global Exposure in Commercial Design: Be at the core of bringing cutting-edge commercial office designs to life, gaining invaluable exposure to global standards and leading manufacturers as your meticulous work directly shapes real-world spaces. - Collaborative Growth Environment: Join a highly supportive and dynamic remote team where your contributions are deeply valued, fostering continuous learning and significant professional development within the interior design industry.