Role Description Think Tank PR & Marketing is seeking a highly organized and detail-oriented Scheduling Coordinator to manage calendars, coordinate appointments, and ensure efficient scheduling of meetings, projects, and business activities across the organization. The ideal candidate will possess strong communication skills, exceptional organizational abilities, and the ability to manage multiple priorities in a fast-paced remote environment. - Coordinate and manage schedules, appointments, meetings, and events for executives and team members. - Maintain and update calendars to ensure efficient time management and resource allocation. - Schedule client meetings, conference calls, virtual meetings, and internal team sessions. - Confirm appointments and communicate scheduling updates to all relevant parties. - Resolve scheduling conflicts and proactively identify potential calendar issues. - Coordinate meeting logistics, including invitations, agendas, virtual meeting links, and supporting materials. - Monitor scheduling requests and respond promptly to inquiries. - Maintain accurate scheduling records and documentation. - Collaborate with internal departments to support project timelines and resource planning. - Assist with travel scheduling and itinerary coordination when required. - Generate scheduling reports and provide updates to management as needed. - Support onboarding scheduling, training sessions, interviews, and company events. - Perform administrative and clerical duties related to scheduling operations. - Assist with special projects and additional administrative tasks as assigned. Qualifications - High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred. - 1–3 years of experience in scheduling, administrative support, customer service, coordination, or a related role. - Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. - Experience using calendar management and scheduling platforms such as Microsoft Outlook, Google Calendar, Calendly, or similar tools. - Excellent verbal and written communication skills. - Exceptional organizational and time-management abilities. - Strong attention to detail and accuracy. - Ability to manage multiple priorities and meet deadlines. - Professional demeanor and customer-service-oriented mindset. - Ability to work independently in a remote environment. Benefits - Competitive salary based on experience. - Remote work flexibility. - Paid time off and company holidays. - Professional development and training opportunities. - Collaborative and supportive team environment. - Opportunities for career growth within a growing marketing and communications agency. Company Description Think Tank PR & Marketing is a full-service public relations, marketing, branding, and digital media agency dedicated to helping businesses build strong brands and achieve measurable growth. Our team collaborates across creative, strategic, and digital disciplines to deliver innovative solutions and exceptional client experiences.

• Manage and maintain HubSpot instances across Marketing, Operations, and Sales hubs for a range of client accounts • Build and optimize workflows, automations, email campaigns, and lead scoring • Create and maintain reporting and dashboards that give clients clear visibility into performance • Keep client data clean and organized through ongoing data hygiene and management • Support onboarding and migration as new clients are set up in HubSpot • Configure and troubleshoot integrations between HubSpot and adjacent tools • Build and manage landing pages, forms, and CMS content as needed • Join client calls to explain implementations, walk through results, and answer questions • Collaborate with account managers and internal teams to ensure work meets client goals and quality standards • Manage multiple projects and deadlines across several client accounts simultaneously

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