Role Description We're looking for an organized and detail-focused Travel Operations Administrator to support daily operations by managing travel-related processes, coordinating booking details, and ensuring workflows run efficiently from start to finish. This fully remote opportunity is ideal for someone who thrives in a structured environment, enjoys administrative work, and can keep multiple tasks organized and on track. In this role, you'll use established systems, tools, and training to assist with coordinating travel operations, tracking important updates, and maintaining accurate documentation. You'll work independently while ensuring a high level of accuracy, clear communication, and consistency across all tasks. - Oversee travel-related administrative processes and workflow coordination - Manage booking details, timelines, and confirmations - Communicate with clients and team members to gather and verify information - Track progress, monitor outstanding items, and follow up as needed - Maintain organized digital records and operational documentation - Review travel details to ensure accuracy and completeness - Support daily operations by keeping workflows efficient and on schedule Qualifications - Strong organizational and communication skills - Ability to manage multiple tasks and prioritize effectively - Experience in administrative support, operations, coordination, or customer service (preferred, not required) - Comfortable working independently in a remote environment - Detail-focused, dependable, and proactive - Tech-savvy and able to learn new systems quickly - Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM Benefits - Fully remote flexibility - Structured onboarding and ongoing support - Clear systems and processes designed for success - Opportunity to build operations and administrative experience - Supportive and collaborative team environment

Role Description - Assist in working with and onboarding transportation partners, managing the daily trips and assisting parents and districts to take care of their needs. - Daily customer management to include but not limited to day-to-day operations, new client start-ups, client retention, and development. - Assist in capturing new business opportunities with current customers and new clients. - Work with internal staff on completing proposals and negotiating with customers. - Acquire and manage staff equipment and any items required to perform trips (i.e: driver/staff badges, business cards, etc.). - Monitor any new legislations affecting alternative student transportation. - Assist team with implementing new legislations. - Will be required to assist in finding, onboarding, and developing ongoing relationships with local and national transportation providers. - During school year startup, it will be required to communicate and negotiate proposed routes with local service providers. - Responsible for overseeing and ensuring that accounts are running efficiently, and customer service levels are managed to client expectations. - Oversee vehicle maintenance and compliance along with managing a large driver and transportation partner pool. - Work in collaboration with internal departments to execute reports and programs to improve service quality, reduce costs, and increase service productivity. - Maintain a safe and efficient environment for our passengers, contractors, and non-riding public by managing regulatory and client policies and procedures. - Follow all First Student policies and procedures while providing the best customer service to our clients. - Use effective industry skills and abilities to support and grow daily transportation operations. - Must be able to learn and utilize technical skills to create reports, SOP’s, and assist in formulating standard practices within FirstAlt. - Duties and responsibilities are not limited to above descriptions and can be modified or changed at the discretion of Management. Disclaimer Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned. Company Description At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer. In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law.

• Lead and mentor a team of professionals across Client Service and Operational Administration, fostering a culture of excellence and collaboration. • Conduct performance evaluations, provide feedback, and guide professional development for team members. • Manage escalated requests, resolving complex client and operational challenges efficiently. • Oversee processes for asset movements, including wires, journals, checks, ACHs, and alternative investments. • Ensure adherence to fraud and cybersecurity procedures and compliance with regulatory requirements. • Monitor daily treasury operations, including trading, cashiering, and problem resolution. • Optimize workflows and ensure operational congruence between departments. • Supervise new accounts setup, onboarding, and ongoing account services. • Collaborate with the Alternative Investments team to manage private equity, hedge funds, real estate, and other non-traditional assets. • Enhance the client experience through proactive problem-solving and alignment of internal processes with client needs. • Partner with advisors to provide subject matter expertise and ensure timely responses to inquiries. • Work closely with custodians and third-party vendors to streamline transactions and address issues. • Collaborate with leadership to implement best practices and develop strategic initiatives that improve efficiency and service quality.

Role Description The Mass General Brigham Neuroscience Institute comprises the largest Neurology network within the United States. Combined, the Departments of Neurology and Neurosurgery annual research operations are nearly $0.5B. To efficiently support a financial enterprise this size, strong emphasis is placed on recruiting agile, career-oriented team members as partners to our stakeholders. Within this dynamic support team is the role of a Grant Financial Coordinator. This role primarily handles accounts payable procedures across the full lifecycle of grant-funded expenditures. The role meticulously documents and processes invoices, non-employee payments, and non-tangible purchase order requests ensuring expenses comply with specific grantor regulations. Maintaining strong vendor relationships by ensuring timely payments is critical. Responsible for managing and coordinating the financial aspects of research grants and funding by working closely with researchers, finance teams, and external funding agencies to ensure compliance with grant requirements, financial reporting, and budget management. Plays a critical role in supporting research activities by facilitating grant applications, monitoring funding allocations, and providing financial guidance to research teams. Core Responsibilities - Accounts Payable Processing: Review, code, and process invoices, check requests, and employee expense reports associated with various grants. - Compliance & Allocation: Ensure all expenditures adhere to internal policies and external sponsor/grantor guidelines. Verify that costs are accurately allocated to the correct grant budgets. - Reconciliation & Reporting: Reconcile grant accounts payable sub-ledgers against the general ledger. Prepare financial tracking spreadsheets and spend-down reports for Principal Investigators (PIs) and program managers. - Audit Preparation: Maintain scanned receipts, contracts, and supporting documentation so they are readily available for programmatic and financial audits. - Vendor & Subrecipient Management: Process payments for subawardees. Resolve payment discrepancies and respond to vendor inquiries in a timely manner. Essential Functions - Collaborate with researchers and research administration teams to develop grant applications and proposals. - Monitor and ensure compliance with grant terms, conditions, and regulations. - Prepare and submit financial reports to funding agencies in compliance with grant requirements and deadlines. - Work with researchers to develop project budgets, ensuring they align with grant guidelines and funding limitations. - Collaborate with finance teams to ensure appropriate coding, allocation, and documentation of grant-related expenses. - Ensure adherence to institutional policies, as well as relevant regulatory and compliance requirements (e.g., IRB approvals, human subjects protection, conflicts of interest). - Foster effective relationships with researchers, finance teams, and external funding agencies. Qualifications - Education: Associate's Degree in Finance, Accounting, or Related Field of Study required. - Experience: Grant administration experience, research experience, or related 1-2 years required. - Key Qualifications: - Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred, but not required. - (1-3) years of accounts payable, bookkeeping, or grant accounting experience. - Advanced proficiency in Microsoft Excel, accounting software (e.g., Workday), and a high-level attention to detail. - Strong analytical and problem-solving abilities, excellent communication skills for collaborating across departments, and a firm grasp of non-profit or public sector accounting standards. Knowledge, Skills and Abilities - Strong knowledge of grant funding processes, financial reporting, and compliance requirements. - Proficiency in budget development and financial management, including tracking and reporting. - Strong analytical skills with the ability to interpret financial data and provide accurate and insightful analysis. - Excellent organizational and time management skills, with the ability to manage multiple grants and priorities simultaneously. - Strong interpersonal and communication skills, with the ability to collaborate effectively with researchers, finance teams, and external stakeholders. - Attention to detail and commitment to accuracy in financial reporting and documentation. Additional Job Details - Remote Type: Remote - Work Location: 60 Fenwood Road - Scheduled Weekly Hours: 40 - Employee Type: Regular - Work Shift: Day (United States of America) - Pay Range: $ - $28.30/Hourly - Grade: 3 EEO Statement 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.