Job Closed

This listing is no longer active.

YPO logo
YPO

The global leadership community of extraordinary chief executives.

Events Coordinator

Location

Spain

Posted

12 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Events Coordinator

YPO

Role Description Collaborates with assigned Event Managers by performing administrative functions by conducting research, preparing reports, contract submissions, providing a pro-active customer service and provides support; pre, on-site and post event to support the implementation of well executed Global Events. - Supports all Global Events by driving project administration in collaboration with assigned events managers and senior managers and provides onsite support as needed. - Responsible for up-to-date knowledge of registration policies and procedures. - Has significant interaction at all levels with YPO membership and senior YPO management. - Provides pro-active customer service to members and internal stakeholders. - Responsible for the coordination of the Procurement and Contracts process of assigned events by conducting vendor and supplier research, obtaining quotes, conducting due diligence, assisting with the coordination of the request for proposal (RFP) process and submitting and managing contracts via the system. - Assist events managers with administrative support: - Collating, populating, and updating the Master Event Plan (MEP) and aligning schedules in the Week-at-a-Glance (WAAG) document. - Input and quality control of information for arrival and departure manifest, attendee communication, hotel accommodation coordination, collection, and formatting of bios, query management of registrants and birthday and special celebration coordination. - Assist with any unique data requests related to registration reports on behalf of the assigned event managers. - Develop and finalize the assigned CART manuals through research, information coordination, reporting and updating the CART manuals according to best practices and YPO policies and procedures to ensure all information is readily available for events to assist with event risk assessments, event safety and security preparedness. - Assist event managers with event budget support through budget reviews and cost estimates, uploading event budgets to platform, consolidation of invoices and receipts for expense reports, track sponsorship commitments and manage donation requests for finance approval. - Collaborate with events managers, to ensure their events are resourced and supported appropriately throughout the planning and execution phases. - Collaborate with the events director to drive simplification and consistency across the team through improvement of the Toolkits, Playbooks and Standard Operating Procedures (SOP’s). - Other projects and responsibilities as assigned. Qualifications - Professional maturity, business acumen and emotional intelligence to communicate effectively in a multi-cultural, virtual work environment with high-profile corporate leaders. - Excellent interpersonal skills, adept at building meaningful relationships with all levels of associates, members, and vendors. - Adaptable, insightful, empathetic, and reliable. - Great sense of humor and humility. - Able to maintain discretion and integrity of confidential information. - Resourceful and able to work independently with initiative and good judgement. - Effective time management, organization, and effective prioritization skills with the ability to focus on and navigate multiple projects simultaneously. - Possesses a distinct global mindset, sensitive to local and international customs and protocols. - Able to identify problems, research alternatives, provide solutions and/or resolve issues in a timely manner. - Anticipates member needs and delivers with clarity. - Analytical thinker with ability to influence and guide processes with appropriate approach and execution. - Natural curiosity and desire to learn more; proficiency and interest in applying new technologies and tools. - Excellent verbal and written communication skills, with an attention to detail. - Adjusts communication style appropriately to the audience. - Professional presence, appearance, and stature to interact easily with YPO members, C-level executives, and high-profile corporate leaders. Requirements - 3+ years of experience working in a fast-paced environment in a similar position. - Experience in events support/production, hospitality or travel and tourism is a plus. - Strong organizational and administrative skills. - Proficiency in Microsoft Office and data management software. - Experience using Zoom is preferable. - Cvent and Salesforce experience is an advantage. - Proven experience in supporting, stewarding, and executing multiple tasks as part of larger projects. - Membership or association experience preferred. - Strong background and experience in delivering exceptional customer experience. Education/Training/Certification - Relevant diploma, certificate, college degree or equivalent experience required. Physical Requirements - Ability to work flexible and/or extended hours as needed to accommodate members and team members in multiple time zones. - Willingness and ability to travel, domestically and internationally, without restrictions, approximately up to 20% per year. Company Description YPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. YPO does not discriminate in recruiting, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Related Categories

Related Job Pages

More Events Jobs

Part TimeRemoteTeam 51-200

Role Description The Dream Opportunity is looking for an event speaker/host who is located in the USA to work alongside a fast-growing educational company. The role involves: - Being the event speaker/host for events with big brands/companies. - Hosting panels where industry leaders share insights about their brands. - Attending rehearsals for training on how to host workshops/panels. - Collaborating with team members to provide feedback on workshops/panels. - Attending meetings to help develop new workshops/panels for students and brands. - Taking editing and feedback in a collaborative, team-based creative process. - Bringing energy, humor, excitement, and a collaborative spirit to a fast-paced, deadline-driven environment. Qualifications - Must be located in the USA, UK, Brazil, India, Mexico, Singapore, or the Philippines. - Strong verbal communication skills to communicate clearly and confidently with employees from big brands and students from low-income and minority communities. - Have a computer with Zoom and the ability to consistently be in an environment with effective Wi-Fi. - Strong organizational skills and attention to detail. - Ability to adapt and work in a fast-paced environment. - Passionate and creative commitment to issues of race and identity. - Willingness to accept and explore different ideas and opinions and engage with guests and audiences from diverse perspectives. - Positive attitude, enjoyment in meeting others, and a true go-getter spirit. - Ability to work part-time and willingness to work varied shifts. Benefits - Creative opportunities to design new services and systems. - Paid travel opportunities to host events with multi-billion dollar companies nationally and globally (when necessary). - Ability to work with and make an impact on underserved student communities globally. - Work from home while hosting workshops/panels virtually.

Northern America + 3 moreAll locations: Northern America | Latin America (LATAM) | Asia | Western Europe
Part TimeRemoteTeam 51-200

Role Description The Dream Opportunity is looking for an event speaker/host located in Canada to work alongside a fast-growing educational company. The ideal candidate will become a valuable member of a rapidly expanding team. - Be the event speaker/host for events with big brands/companies. - Host panels where industry leaders share insights about their brand. - Attend rehearsals for training on hosting workshops/panels. - Collaborate with team members to provide feedback on workshops/panels. - Attend meetings to help develop new workshops/panels for students and brands. - Participate in a collaborative, team-based creative process. - Bring energy, humor, excitement, and a collaborative spirit to a fast-paced environment. Qualifications - Must be located in the USA, UK, Brazil, India, Mexico, Singapore, or Philippines. - Strong verbal communication skills to interact with employees from big brands and students from low-income communities. - Have a computer with Zoom and effective wifi access. - Strong organizational skills and attention to detail. - Ability to adapt and work in a fast-paced environment. - Passionate and creative commitment to issues of race and identity. - Willingness to accept and explore different ideas and engage with diverse audiences. - Positive attitude and enjoyment in meeting others. - Ability to work part-time with varied shifts. Benefits - Opportunity to be creative by designing new services and systems. - Paid travel opportunities to host events with multi-billion dollar companies nationally and globally. - Ability to make an impact on underserved student communities globally. - Work from home while hosting workshops/panels virtually.

United States + 6 moreAll locations: United States | United Kingdom | India | Brazil | Philippines | Singapore | Mexico
Binance logo

Events & Community Manager

Binance

The World’s Leading Blockchain Ecosystem and Digital Asset Exchange

Events12 days ago
Full TimeRemoteTeam 1,001-5,000Since 2017H1B No Sponsor

• Organize and execute both offline and online events— including meetups, webinars, workshops, and educational sessions—to boost user engagement and education. • Promote Binance’s brand, products, and campaigns while offering high-quality community support. • Establish and maintain partnerships with local crypto communities, student groups, and universities to expand Binance Academy initiatives and regional reach. • Manage and organize Binance’s online and offline communities across the ES-LATAM region, with a primary focus on Mexico. • Lead Telegram, Facebook, and Disscord group moderation, implement and execute engaging community campaigns. • Support with recruitment, training, and managing Binance Angels (Volunteer Program) across the region, while maintaining a high level of communication and performance tracking. • Create, translate, and proofread community content in Spanish (ES-LA) and English to ensure clarity, accuracy, and local relevance. • Moderate regional social media platforms and chat groups while driving positive and safe engagement. • Explore and introduce new platforms to reach wider user bases and grow brand awareness. • Collect and relay user insights, market trends, and community feedback to internal teams to help optimize regional strategies.

Mexico
Privia Health logo

Associate Director, Corporate Events

Privia Health

A health management technology company, Privia Health is a national practice led by physicians. The company was founded in 2007 to provide physician groups with resources dedicated

Events12 days ago

Role Description The Associate Director of Events owns the strategy, growth and development of the physician event experience at Privia Health. As part of this role, the Associate Director is responsible for overseeing the advancement and implementation of the events across all markets. The Associate Director is expected to think and act both strategically and tactically, be a reliable communicator, a self-starter, someone who can work fast and smart, and someone who is interested in tackling the challenging opportunities working in a dynamic company within the complex healthcare industry. Primary Job Duties: - Manage the day-to-day operations and employees on the Events team - Lead the planning and execution of company-wide, complex physician events, meetings and programs and activate cross-functional resources throughout the planning process - Manage the comprehensive events calendar nationally ensuring alignment across all markets and audiences - Develop and deliver project plans and timelines for each event incorporating deadlines and requirements across teams - Work directly with internal stakeholders to develop event theme, branding, and communication needs - Travel to and support large scale offsite event delivery and execution (as needed) - Develop and maintain partnerships with internal stakeholders and understand business strategies to deliver events that meet expectations and budget requirements - Assess current strategy to determine its effectiveness relative to desired business objectives and identify tools, processes, and influencers to streamline the planning and execution processes - Handle the negotiation and execution of Tier I contracts between our legal team and venue and/or vendor, securing the best possible terms for events - Develop and manage team budget - Perform other duties as assigned Qualifications - Bachelor’s Degree in Business, Communications, Journalism, English, or Marketing - 5+ years of corporate event planning experience - 2+ years of supervisory experience leading a team - Experience managing team budget and vendor contracts - Strong writing and editing skills required - Salesforce experience preferred - Healthcare industry knowledge preferred - Must comply with HIPAA rules and regulations Requirements - The salary range for this role is $90,000.00-$100,000.00 in base pay and exclusive of any bonuses or benefits (medical, dental, vision, life, and pet insurance, 401K, paid time off, and other wellness programs). - This role is also eligible for an annual bonus targeted at 15% and restricted stock units. - The base pay offered will be determined based on relevant factors such as experience, education, and geographic location. Benefits - Medical, dental, vision, life, and pet insurance - 401K - Paid time off - Other wellness programs

United States
$90K - $100K / year
Job Closed