Role Description This role exists to reduce the operational and scheduling burden on leadership by giving the owner and sales team a highly capable right hand. You’ll own calendars, client follow-up, appointment scheduling, and day-to-day coordination so the team can stay focused on revenue and delivery. The client operates in Engineering & Construction Risk Consulting with a strong South Florida client base. - Keep the owner and sales team’s calendars clean, accurate, and optimized so priorities happen on time. - Schedule appointments end-to-end (confirmations, reminders, reschedules, and follow-ups) with strong attention to details and time zones. - Serve as a professional first point of contact for clients by phone, ensuring every call feels organized, confident, and helpful. - Support the sales team with research that improves outreach and conversations (light lead/account research, background notes, prep summaries). - Create and maintain a dependable follow-up system so no client request, appointment, or action item gets dropped. - Coordinate across stakeholders (owner, sales team, clients, and any internal partners) to keep work moving without bottlenecks. - Keep information organized across tools (calendar, email, notes, CRM if applicable) so the team always knows the latest status. - Spot gaps and proactively suggest improvements to workflows, templates, and coordination routines that save leadership time. Qualifications - Bilingual fluency in English and Spanish (verbal and written). - 1+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Coordinator. - Proven calendar management and appointment scheduling experience (high volume and frequent changes). - Confidence and professionalism speaking with clients over the phone (clear, calm, and service-oriented). - Strong written communication skills (you can write messages that are concise, accurate, and client-ready). - Ability to work autonomously and deliver high-quality work without constant check-ins (strong ownership and follow-through). Requirements - Experience supporting a founder/executive or a small sales-driven, client-facing team. - Familiarity with CRMs or sales support workflows (updating records, tracking follow-ups, keeping pipeline notes clean). - Experience coordinating across multiple stakeholders or departments in a remote setting. - Exposure to consulting, engineering, construction, or professional services environments. Benefits - Access to a $200k+ perk marketplace with instant discounts on 150+ services. - Access up to 50% of approved earnings before payday (no credit checks or fees).

• Perform accurate data entry and maintain up-to-date records. • Prepare, issue, and manage invoices in a timely manner. • Handle receiving and sending stock, ensuring correct documentation and smooth flow of goods. • Provide high-level administrative and executive assistant support to the business owner and internal team. • Take ownership of administrative, accounts, and operational processes with minimal supervision. • Manage emails, phone calls, and correspondence, ensuring timely responses and proactive follow-ups. • Schedule and coordinate meetings, appointments, and travel arrangements. • Maintain and organize files, records, systems, and office documentation. • Support in preparing reports, presentations, and business documents as required. • Track and follow up on payments, expenses, and reimbursements. • Liaise confidently with external partners, suppliers, and service providers. • Assist in implementing and improving internal standards, procedures, and workflows to support business efficiency. • Collaborate with colleagues to ensure tasks and projects are completed efficiently and on time. • Ensure confidentiality, professionalism, and accuracy in handling sensitive company information.

Role Description We are seeking a detail-oriented and organized Virtual Assistant to provide comprehensive administrative and coordination support. This fully remote position is ideal for a proactive individual looking to manage diverse tasks and ensure smooth daily operations for a dynamic client. Key Responsibilities - Data Management: Perform accurate and timely data entry, maintaining various records and databases. - Document Preparation: Prepare, format, and proofread essential documents, reports, and professional presentations. - Communication: Manage daily email correspondence, drafting professional replies, and organizing executive inboxes. - Organization: Implement and maintain highly efficient digital (and physical, where applicable) file management systems. - Operational Support: Provide general office administration support and actively assist with daily coordination tasks. - Quality Control: Ensure all assigned tasks are completed with the highest level of attention to detail and accuracy. Qualifications - Proven track record in administrative support or office coordination roles. - High proficiency with standard office software, including word processing, spreadsheets, and common email platforms. - Exceptional organizational skills paired with a strong commitment to accuracy. - Excellent written and verbal communication abilities. - Proven ability to work independently, manage multiple priorities effectively, and meet deadlines within a remote work setting. - Must have a reliable, high-speed internet connection and a dedicated home office environment. Requirements - Employment Type: Contractor. - Hours: Full-time; availability during US business hours required. - Flexibility: Occasional availability outside standard hours may be required for cross-timezone coordination or special events. Work Arrangement - Status: Independent contractor; no company-provided equipment. - This role does not include company-provided benefits or paid leave. - Contractor is responsible for their own taxes and statutory contributions. - Payments issued according to the company’s standard contractor payroll schedule.

Role Description We are looking for a reliable and organized Virtual Assistant to provide administrative and operational support to teams and executives. This role is responsible for managing schedules, handling communications, organizing information, and assisting with daily business tasks. Responsibilities - Manage calendars, meetings, and appointments - Respond to emails, messages, and general inquiries - Organize files, documents, and records - Assist with data entry, research, and reporting tasks - Coordinate with team members and support daily operations - Prepare documents, presentations, and spreadsheets - Handle administrative tasks and follow-up activities - Maintain confidentiality and manage sensitive information professionally Qualifications - Experience in administrative support, customer service, or a related role - Strong communication and organizational skills - Ability to multitask and manage priorities effectively - Proficiency with email, spreadsheets, and productivity tools - Attention to detail and problem-solving abilities - Ability to work independently and remotely - Time management and task coordination skills - Professional and reliable work ethic Company Description