• Manage the Executive Vice President’s calendar, scheduling, meeting logistics, and travel arrangements. • Support email management, document organization, and internal communications workflows as needed. • Coordinate and track priority projects and initiatives, ensuring timelines, deliverables, and responsibilities are clearly defined. • Support coordination across teams and functions, helping align people, processes, and information. • Maintain shared project documentation, templates, and systems to improve organizational efficiency. • Draft first versions of internal and external communications, including talking points, presentations, briefing memos, and basic reports. • Assist with basic social media coordination or content preparation, in collaboration with communications staff. • Support the organization and maintenance of digital files, resources, and knowledge assets. • Assist with coordinating team schedules, meetings, and internal communications using online technologies. • Support team collaboration by helping convene meetings, document decisions, and ensure follow-through. • Uphold professionalism, confidentiality, and strong interpersonal relationships with staff and partners. • Perform other related duties as necessary to support the EVP and their division.

• Incorporating new companies (private limited, sole proprietorship etc.) • Transferring corporate secretary appointments for existing companies. • Preparation and drafting of statutory documents (e.g. AGM, EGM, Board Resolution, etc.) • Other corporate or ad-hoc administrative duties as assigned by the Manager(s) • Maintaining minutes books and updating records in registers. • Monitoring statutory deadline. • Facilitating company Incorporations; annual returns; and other corporate changes for Hong Kong companies under Hong Kong Companies Ordinance. • Ensuring adherence to regulatory requirements and corporate governance standards, protecting our clients' interests. • Providing exceptional support and guidance to clients, fostering strong relationships and ensuring their satisfaction with our services. • Collaborating closely with internal teams to align operations with the company's strategic goals, promoting a cohesive and efficient work environment.

• Support the Director of Business Operations • Assist clients as directed • Maintain client relations and refine internal processes that support COYL and clients • Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks • Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld • Manage the professional and personal needs for various clients • Track detailed records in timekeeping system • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives • Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company • Organize client communications • Answer phones for clients and relay messages • Plan client events • Respond to all requests within a maximum of 4 business hours • Navigate priorities while multi-tasking • All other tasks as needed

• Manage a complex calendar, scheduling across time zones and shifting priorities • Prepare meeting briefs, agendas, and follow-up summaries • Track key action items and ensure commitments are completed • Filter and prioritize communication to protect the founder’s focus • Handle sensitive information with discretion and professionalism • Support investor, partner, or senior stakeholder communication as needed • Draft high-quality emails and documents on behalf of the founder • Coordinate across internal and external stakeholders confidently • Keep systems organized across documents, task managers, and internal tools • Create structure around recurring processes and executive workflows • Ensure nothing falls through the cracks across multiple parallel workstreams • Proactively flag risks, bottlenecks, or missed follow-ups • Turn high-level direction into clear next steps • Drive small to mid-sized initiatives forward without constant check-ins • Anticipate needs and solve problems before they escalate • Maintain strong visibility into priorities and shifting focus areas