Instrumentl is the best platform for grant seekers looking to grow revenue.
Customer Support Team Lead
Location
United States
Posted
16 days ago
Salary
$95K - $115K / year
Seniority
Senior
Job Description
Customer Support Team Lead
Instrumentl
• Own the customer experience • Handle customer tickets, escalations, billing questions, bug reports, and product education. You’re in the queue, not above it. • Set the standards for response quality, tone, accuracy, and escalation, then hold the team (humans and AI) to them. • Improve first-response and resolution times for our highest-priority ticket types while maintaining or improving CSAT. • Build lightweight QA loops so quality is something we measure, not something we hope for. • Scale support through AI and self-serve • Own day-to-day Fin/AI support performance: training, monitoring, reviewing answers, and tightening workflows. • Spot repetitive ticket categories that should be solved by AI, macros, better help-center content, or product education, and ship the fix. • Build human-in-the-loop workflows so AI resolves more, and routes the rest to a human cleanly. • Use customer conversations as a feedback loop: surface documentation gaps, AI gaps, UX issues, and product confusion. • Build the support operating system • Own queue management, routing, escalation paths, SLAs, and coverage planning, including the awkward stuff like company off-sites and holidays. • Sharpen billing, cancellation, and refund workflows in partnership with Finance and CS. • Oversee operational data workflows, including our spreadsheet-import process and the contractors who power it. • Create internal playbooks and documentation so support doesn’t live in tribal knowledge. • Build reporting that helps leadership see ticket volume, customer pain, team performance, and scaling risk.
Job Requirements
- 4+ years in customer support, support operations, or CX, ideally in SaaS, including time owning quality, not just answering tickets.
- Prior people management experience. You’ve set expectations, given hard feedback, and coached someone into a better version of their work.
- AI-native instincts. You already use AI in your day-to-day, have opinions about where it helps and where it hurts, and can own Fin/AI quality without being walked through it.
- A track record of building or improving support systems (routing, escalation, QA, reporting, or self-serve). You’ve gone beyond managing a queue.
- Excellent customer judgment and writing. You can translate billing chaos or a confusing bug into something a non-technical customer actually understands.
- Player-coach energy. You’re happy to jump into the queue, update an article, review an AI answer, or debug a customer issue yourself.
- Comfort with ambiguity. You can operate in a Slack-first, fast-moving environment where the process you need sometimes doesn’t exist yet.
Benefits
- 100% covered health, dental, and vision insurance for employees; 50% for dependents
- Generous PTO, including parental leave
- 401(k)
- Company laptop and a stipend to set up your home workstation
- The chance to work with awesome nonprofits across the US doing meaningful work
Related Guides
Related Categories
Related Job Pages
More Customer Support Jobs
Customer Care Quality Analyst
US Claro⭕️ Managed IT Services provider delivering scalable solutions with layers of security and global expertise.
• Participate in a robust Customer Care Quality Management Program to include recommendations on audit frequency, scoring mechanisms, and technology used to ensure consistency in objectivity • Maintain expert level knowledge through required call/contact handling time to demonstrate competency in delivering, and therefore evaluating, superior service • Monitor internal and external customer contacts to ensure the correct and complete information is given and is readily available to Specialists in easy-to-use tools • Verify contact documentation is complete, correct, and clear, as well as categorized appropriately and correct process followed to ensure first call resolution • Ensure resources and technology are utilized efficiently by Specialists; identify improvements as needed, including assistance with business requirements and testing of enhancements • Meet and review evaluation outcomes with Specialists timely, providing collaborative and supportive opportunities to discuss successes and challenges • Ensure CCSs are utilizing time and queue management appropriately • Create and present assessments of the current state and recommendations to improve, people and processes, to Leadership using data to validate • Ability to travel to other campuses and training events • Other duties as assigned
Part-time Technical Virtual Assistant – Systems & Customer Experience Specialist
CoWorqHelping 1M CEOs scale with purpose by also helping 1M Filipino Remote Professionals.
• Manage and optimize workflows, triggers, automations, and CRM data integrity within GoHighLevel. • Handle ongoing website management and landing page updates. • Set up tracking and compile regular reporting using Google Analytics or similar tools. • Own the setup, testing, and scheduling of email marketing campaigns and regular newsletters. • Provide light copy support for blog posts and social media content. • Manage scheduling and ensure seamless coordination for external meetings. • Document new SOPs as systems evolve.
• Support Sales, Clinical Affairs, Program Management and Field Service to help ensure customer goals and objectives are aligned with the customer’s disinfection goals and objectives • Responsible for service of existing devices and supporting the execution of Tru-D warranty obligations • Identify, manage, mitigate and escalate service issues(s) • Execute repairs, troubleshooting and upgrades, including software, tablet and device • Perform annual preventative maintenance service calls • Provide training to new and existing accounts on Tru-D device operation and use of accompanying software • Develop and maintain strong relationships with customers to ensure high customer satisfaction and program effectiveness • Act as a point of contact for all customer, product-related enquiries • Monitor client performance with the use of internal Tru-D software tools and dashboards, Key Performance Indicators (KPIs) and reports to drive utilization • Provide liaison support to determine root cause, assess customer needs and supply solutions to the customer to improve their program • Assist and identify potential sales opportunities • Support the implementation of new and add-on devices • Support sales presentations, demos and trade shows as needed • Maintain accurate records and communication of Tru-D’s customer relationship and needs in Salesforce.com
• Manage a pipeline of continuous improvement initiatives that support the customer experience and operations excellence. • Analyze opportunities for improvement using techniques in Six Sigma and in Customer Experience Management. • Design new cross-functional processes and customer journeys, recommending a portfolio of initiatives with measurable impact. • Drive improvements by advising on design/redesign of customer journeys & processes with on-going mechanisms in place to listen and evaluate the evolving current state experience. • Design journeys from our customer’s vantage point in diagram/map deliverables, advocating for concierge service, and defining which priority attributes are Critical to Quality (CtQ). • Upon design, collaborate with VoC team members to establish methods to monitor the journey’s health long term. • Journey Map deliverables should guide BSAs and Digital Channel teams to design the digital CX and supporting technology changes for implementation. • Conduct process analysis on topics identified for deep-dive review by executive leaders, frontline focus groups, and/or VoC reporting. • Utilize data from customer insights, key performance indicators (KPI) and industry analysis to make data-based design decisions. • Design improved processes to accomplish a specific KPI(s) within (1) a single Department or (2) a cross-functional, enterprise level process. • Design new customer journeys required to support a new product, initiative, or change in business model. • Create and visualize customer experience and map customer journeys throughout the lifecycle, assessing the current state experience, capturing touchpoints and highlighting areas of friction. • Lead & facilitate ideation and concept explorations, as well as partner with Product, Call Center, Field Operations, Engineering, and other internal business units to define new customer experience designs. • Champion delivering a concierge customer experience to customers, peers, and various internal business partners. • Other duties as required or assigned.




