Project Manager, Real Estate & Capital Projects locations New York, NY - 8th Avenue time type Full time job requisition id 2026-301 Summary: Overview The Real Estate and Capital Projects (RECAP) team is looking for a subject matter expert in real estate planning to help us improve and grow our programs into new locations across the nation. This work enables the ASPCA to support more animals, pet owners, and communities than ever before. The Real Estate and Capital Projects team is dedicated to planning, building, and renovating functional spaces to ensure our staff can carry out the ASPCA’s life-saving work. Who We Are The Real Estate & Capital Projects team build infrastructure and foundation to serve the organizational needs. RECAP partners with other departments to improve and/or create new spaces to support the organization’s mission and work. RECAP also strategizes portfolio planning and manages leases and plan for future demands. What You’ll Do The Project manager, Real Estate & Capital Projects will assume responsibility for overall construction of projects assigned. A successful candidate must possess the knowledge, experience, and confidence to engage and professionally interact with internal and external support teams. The person in this role will provide project management support for assigned projects across a portfolio including all aspects from inception to completion. Our ideal candidate possesses an understanding of the space design process, develops programming data, and implements into viable schematic designs. The role, Capital Projects will assist with implementation and management of designs through use of professional services (architectural, engineering, general contractors, Furniture, Fixtures, &Equipment specialists) and will support the Director and Vice President, Real Estate and Capital Projects on all projects as needed. Our selected candidate will be expected to perform all duties in full support of ASPCA brand, understanding that the positive and effective execution of these duties is instrumental to the ASPCA’s core business – the protection and welfare of animals. - Project Manager, Real Estate & Capital Projects reports directly to the Vice President, Real Estate & Capital Projects and has no direct reports. Where and When You’ll Work - This is a hybrid position and will require occasional commuting to New York area ASPCA locations along with travel to ASPCA locations in other states. - Ability and willingness to travel up to 20% annually, as needed. What You’ll Get Compensation Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, remote roles location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future. - $113,000 - $118,000 annually Benefits At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to: - Affordable health coverage, including medical, employer-paid dental and optional vision coverage. - Flexible time off that includes vacation time, paid personal time, sick time, bereavement time, paid parental leave, and 10 company paid holidays that allows you even more flexibility to observe the days that mean the most to you. - Competitive financial incentives and retirement savings, including a 401(k) plan with generous employer contributions — we match dollar-for-dollar up to 4% and provide an additional 4% contribution toward your future each year. - Robust professional development opportunities, including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field and so much more. Responsibilities: Responsibilities Responsibility buckets are listed in general order of importance. They include, but are not limited to: Project Management - Assist with management of projects across portfolio. - Partner with ASPCA personnel to develop project program. - Assist research to identify potential real estate opportunities. - Partner with architects and engineers to develop plans, specifications, schedules, budgets, etc. for various assigned projects. - Partner with internal support teams (IT, Legal, Facilities, etc.) to develop a holistic approach to project completion. - Oversee performance of contractors and ensure adherence to plans/specifications. - Develop RFP’s for solicitation of proposals for professional services and general contractors. - Assist all vended suppliers on assigned projects. - Assist with management and guide vended teams from inception through completion on assigned projects. - Assist Director/VP with the day-to-day construction operations and projects. - Manage close-out process with various ASPCA teams and outside services. - Work with financed team to review requisitions and process payments. - Develop and maintain project schedules; weekly and monthly as needed. - Assist with development of project budgets. - Track project tasks and project completions for RECAP, provide progress reporting on assigned projects. - Assist and perform misc. tasks related to the RECAP department. Space Management/Design Development - Develop, maintain, and oversee an inventory of ASPCA building and space data using space management software and other methods as appropriate. - Oversee the planning of projects involving space use changes. - Assist in the management, planning and coordination of appropriate space change initiatives and projects across portfolio. - Analyze impact of new construction and renovation on space planning. - Provide move management for occupants affected by new construction, renovation, or space use changes. - Organize and oversee all building and site data including plans, drawings, specifications, and construction documents. Qualifications - Skilled at interpreting construction documents and floor plans required - Solid understanding of interior design process; demonstrated ability to perform 2D layouts and interpret program requirements - Familiarity with Real Estate Management software required - Familiarity with Construction Management software required - Proficiency with Bluebeam strongly preferred - Ability to lead and manage small to mid-sized projects - Strong quantitative and qualitative data skills. - Proficiency in MS Office, Excel - Solid understanding of scheduling process and development - Solid understanding of general construction administration and procedures. - Solid understanding of accounting and financing of construction projects - Strong verbal and written communication - Ability to learn quickly and work both independently and as a team member to prioritize and handle multiple tasks. - Ability to exemplify ASPCA’s core values and behavioral competencies. Language - English (required) Education and Work Experience - Bachelor’s Degree in relevant field required (Architecture, Real Estate, Engineering, etc.) or equivalent work experience - 5-10 years relevant real estate experience (architecture, construction, real estate development) required

• Lead execution of high-complexity and strategic installation projects, including multi-site, turnkey, and VIP customer accounts • Act as the senior escalation point for installation challenges, ensuring timely resolution and business continuity • Serve as a subject matter expert, advising customers, contractors, and internal teams on complex technical and contractual matters • Partner with sales and commercial teams to influence tender strategies, ensuring feasibility and competitiveness of offers • Develop and implement advanced project plans, risk frameworks, and recovery strategies for critical projects • Ensure integration of project outcomes with business objectives, revenue forecasting, and backlog management • Champion EHS, compliance, and quality standards, setting benchmarks for others to follow • Produce strategic insights and recommendations through analysis of install cycle times, costs, and customer satisfaction trends • Mentor and coach PMIs across all levels (PB2 → LPB2), building a pipeline of skilled project managers • Contribute to the development of global best practices, tools, and processes in collaboration with HPM leaders and COE • Influence cross-functional and cross-zone initiatives to improve installation efficiency and customer experience

• assist in keeping projects moving to deliver better health and human services outcomes • lead one or more large project management teams • spearhead project planning, tracking and oversight of assigned staff • communicate project metrics/status and recommend program changes • create project schedules, program definitions, budgets and objectives • prepare detailed SOW and assist with new proposal efforts and business development

• Provides support and reports to the assigned Project Manager(s) or Project Director. • This position has frequent interaction with the Owner/Client, consultants, design professionals, and contractors. • Directly assist the Project Manager(s) in managing, coordinating, and administering the project through all phases of design and construction, with an emphasis on electrical and mechanical system design leadership. • Responsible for ensuring all aspects of client services are delivered at the highest level to ensure the client’s needs are addressed, including technical guidance on concurrently maintainable electrical power and mechanical systems. • Aids in the preparation of documents (reports, schedules, invoices, RFI’s, submittals, meeting minutes/agendas, daily reports, change orders, inspections, closeout, and client presentations) for programming, design, and construction, and will assist in maintaining information in project management software. • Coordinate to schedule meetings with the project team as directed by the Project Manager(s). • Communicate conceptual designs and create/maintain project documentation before, during, and after construction, including MEP design standards, basis of design updates, and OFCI equipment specifications. • Maintenance of Basis of Design, prototype design, and template specifications for electrical and mechanical systems, ensuring alignment with evolving business and operational requirements. • Review and inform design RFPs, including scope development for MEP engineering services. • Manage external design consultants through the design and construction process, ensuring MEP contract documents are completed on schedule, within budget, and in accordance with company standards. • Effectively communicate design standards to internal and external project partners, including engineering and operations teams. • Manage multiple fast‑paced projects simultaneously, providing strategic technical leadership across electrical and mechanical design activities. • Think outside of the box to find innovative solutions prior to and during the construction process to reduce costs without negative impacts on quality, reliability, or energy efficiency. • Support procurement through vendor submittal reviews, factory witness testing, and evaluation of OFCI equipment. • Identify and implement innovative technologies to enhance energy efficiency, system resilience, and cost-effectiveness. • Stay current with industry advancements and apply best practices to strengthen functional operations and project outcomes. • Communicate and enforce engineering and design policies across the organization.