Role Description We are dedicated to growing a culture of belonging through our values: Respect | Trust | Diversity | Inclusion | Equity. At the Department of Licensing (DOL), we recognize the importance of work life harmony and strive to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government. The Financial Services Office is actively seeking a highly motivated Administrative Assistant to join their exceptional team. As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident. If you’re a detail-oriented, proactive professional who thrives in a fast-paced environment, we encourage you to apply today! Duties - Assist with projects and meeting management. - Coordinate all required meeting documentation and confirm meeting attendees, locations, and facility needs. - Perform special projects assigned by the CFO. - Conduct analyses on finance and/or Director's Office related issues. - Prepare executive-level correspondence and reports for CFO and exercises signature authority on administrative matters. - Purchase travel, training, software renewal agreements, equipment and supplies for staff using discretion and accountability for appropriate use of funds. - Serves as Human Resources Liaison (HRL) for the CFO and Financial Services Office (FSO) Managers and staff. Qualifications - Five (5) years of progressively responsible office/clerical, secretarial, or general administrative work experience. - One (1) year of experience leading, supervising or directing others. - Three (3) years of experience providing administrative support to a supervisor, work unit, or high-level manager which would include scheduling, managing a calendar, managing assignments, acting as a delegated authority, working independently, proactively preparing for work assignments, etc. - Three (3) years of experience using Microsoft Suite office products to include M365, Outlook, Excel, Word, Power Point, and OneNote. - Two (2) years of experience composing, formatting, proofreading, and editing professional correspondence, emails, memos, letters, and documents, applying "plain talk" principles and clear communication guidelines. - Two (2) years of experience working effectively with others by using listening skills and clear written and oral communication techniques to convey timely, persuasive messages that obtain the cooperation of other departments or other government agencies. - The ability to understand and follow agency values of respect, trust, diversity, equity and inclusion through behaviors and decisions. - The ability to promote and support a respectful, equitable, and inclusive workplace for all employees. - The ability to promote and support respectful, equitable, and inclusive delivery of services to customers. - The ability to take action to learn and grow. - The ability to take action to meet the needs of others. Requirements - Experience using SharePoint to track work assignments, create pages, maintain sites, and site permissions. - Experience applying project management principles to projects and in work environment. - Experience assisting with managing a budget. - Experience using software to create and prepare pages/content for updating/publishing web pages such as WordPress. - Knowledge of state, federal and local government organization/functions, and legislative, policy, and budget procedures and documents. Benefits - Ability to work in office three (3) days per week or more as business needs arise. - Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. - DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to ensure that people with disabilities are provided reasonable accommodations. How to Apply - Select the Apply button at the top of this job announcement. - Attach your resume and a professionally written cover letter that showcases your relevant skills. - Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete. - Candidates who are offered a job with DOL must possess work authorization that does not require sponsorship by the employer for a visa now or in the future. - You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

Title: Sr. Administrative Assistant Location: Nashville United States time type Full time job requisition id R-54915 Job Description: Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Undiagnosed Disease Operations Team Job Summary: In your pivotal role as Sr. Administrative Assistant, you will work within the Division of Genetics at Vanderbilt University Medical Center, specifically supporting The Potocsnak Center for Undiagnosed and Rare Diseases at Vanderbilt (VUDP). You will provide leadership for the creation, coordination, execution, and growth of complex programs independently. You will also provide leadership to support programs that are expected to experience significant change, expansion, or evolution over time. REQUIRED: - HSD/GED - 4 years of experience, ideally in a healthcare setting - Experience in Project Management helpful You will work largely on site between our offices located at Vanderbilt Medical Center North and One Hundred Oaks with the possible opportunity to work some hours remotely from home. Your schedule will be Monday-Friday, standard daytime business hours. . DEPARTMENT SUMMARY: The Potocsnak Center for Undiagnosed and Rare Disorders exists to solve medical mysteries for patients with complicated conditions and rare diseases. Our goal is to provide answers and offer hope to adults and children whose symptoms have not led other health care providers to solutions. Our patients benefit from a multidisciplinary approach involving experts from across Vanderbilt University Medical Center. KEY RESPONSIBILITIES Financial Responsibilities - Track Faculty Continuing Medical Education for out-of-state licenses - Ability to monitor costs, expenses, and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts - Review invoices against contractual agreements - Partners with division administrator to resolve budgetary issues - Creates financial reports Administrative support - Order/maintain supplies, managing supply budget, schedule IT services - Manage Faculty calendars through Outlook - Administrative support for Faculty/Staff: correspondence; travel coordination and expense reporting; Calendar management; additional projects as assigned - Manage student rotations and scheduling - Maintain Faculty personnel files - Track Faculty/Staff certifications to ensure all stay up to date. Provide Faculty with notifications when licensures are close to expiring - Manage office supplies - Assist in coordinating Department events - Manage various patient queues, assisting with tracking workflows, answering calls and emails regarding patient inquiries and triaging appropriately, and assisting with medical record requests - Liaison with IT, Procurement, Office of Faculty Affairs and other departments to ensure requests/needs are met. - On an as-needed basis, interpret policies and procedures in daily operations. - Complete ad hoc projects as requested by faculty and administrators. TECHNICAL CAPABILITIES - Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures. - Project Management (Intermediate) - Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports. - Data Analysis (Intermediate): The ability to analyze data in an accurate manner. - Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing. - Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts. Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose. Core Accountabilities: - Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance. Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems. Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.* Team Interaction: Provides informal guidance and support to less experienced team members. Core Capabilities : Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.- Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work. Position Qualifications: Responsibilities: Certifications: Work Experience: Relevant Work Experience Experience Level: 4 years Education: High School Diploma or GED This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

Title: Per Diem Administrative Associate - Immunology Location: Boston United States Status Part-Time Standard Hours per Week 1 Job Category Administration Regular, Temporary, Per Diem Per Diem Pay Range $19.06-$27.64 Hourly Office/Site Location Boston Remote Eligibility Part Remote/Hybrid Job Description: Position Summary: The Division of Immunology at Boston Children's Hospital provides evaluation and treatment for patients with asthma, allergies, immune system disorders, skin diseases, and rheumatologic and inflammatory conditions. Learn more about the Division here. As an Administrative Associate, you will help our call center to schedule and send reminders for upcoming patient appointments. Key Responsibilities: - Answer, screen, and route telephone calls and greet and direct patients/families, visitors, and staff. Provide routine and/or standardized information within scope of knowledge and authority. Draft responses to routine correspondence. - Maintain departmental files, records, and databases. Enter information from source documents into computer databases and/or spreadsheet. - Prepare, route, and track routine administrative forms and documents. Route materials for required authorizations and monitor receipt by final destination. Communicate with other hospital departments to resolve delays and errors. - Perform routine clerical duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials, and sorting, collating, and distributing documents. - Provide positive and effective customer service that supports departmental and hospital operations. Preference is for availability between 12pm and 7pm. Position will require fully on site training for one month. Afterwards, position will be mostly remote. Minimum Qualifications Education: - High School Diploma / GED - Some college education preferred Experience: - Basic computer skills - Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Manages and reconciles purchase card (P-Card) used for purchases, official functions, travel, program supplies, and other purchases, ensuring compliance with all fiscal rules regarding P-Card purchases.