• Own clinical scheduling and staffing needs: • Build and release CAH RN schedule based on schedule of schedules timeline. • Ensure all floors have adequate RN coverage taking into account: • Licensing • System access • Training • PTO, and call in management • Coordinate with Operations, MSO (Medical Staff Office,) Payroll, and IT teams to support workflow continuity and organizational effectiveness. • Ongoing validation of time and attendance in accordance to state laws. • Review, validate, and complete monthly invoice. • Maintain Hicuity’s education platform including: • Adding and assigning new users. • Removing termed users. • Uploading nursing huddles. • Tracking/monitoring completion rates. • Maintain nursing competencies. • Create and share competencies for new hires. • Create and share competencies for cross training nurses. • Tracking completion of competencies. • Managing the access process for all CAH staff. • Working in partnership with MSO team on CAH credentials/licensing. • All other duties as assigned within scope.

• Assist with the end-to-end coordination of flights, accommodation, and transfers, including the preparation of visa invitation packs and researching cost-effective options. • Assist with the lifecycle of financial requests within Sage, including stipends, local purchase orders, and credit card reconciliations, while ensuring strict adherence to procurement protocols. • Maintain and optimise SharePoint repositories and trackers (stipends, travel, and payments) to ensure all data is current, accessible, and repeatable. • Provide administrative tailwinds for in-person gatherings and retreats, coordinating with on-the-ground staff to ensure venue readiness and participant needs are met.

• Day-to-day administrative support for the Canadian Vice President & General Manager, and functional leads in Medical Affairs, Market Access, Commercial Operations, Marketing, as well as support for Canadian field teams • Proactively manage calendar, appointments, and meeting requests through MS Outlook • Communicate with Canadian leadership, external partners, and internal stakeholders to schedule and set up in-person and virtual meetings • Participate in special projects and project management work as required by the business • Contract coordination — support contract-related administrative tasks including document preparation, routing for signatures, and maintaining organized contract files • Compliantly manage financial processes including purchase order creation and management, invoice payment, budget management and monitoring, and other necessary processes • Contract creation, review support, lifecycle management, and tracking across internal systems • Monitor contract timelines, ensuring renewals, expirations, and compliance requirements are proactively addressed • Track invoices and honoraria and ensure timely payment • Develop tracking mechanisms in Excel for external expense budgets in alignment with invoices • Ensure adherence to compliance requirements for payment of honoraria and invoices as well as vendor contract management • Manage and access necessary online portals/software (iCertis, Oracle, Veeva, OneDrive, Adaptive, SharePoint, Concur, Zoom, Microsoft Teams, etc.) and others as needed • Conduct regular check-ins with other administrative personnel to optimize activity • Coordinate interviews, onboarding, and hiring processes

Role Description Our team is looking for an open-minded, cooperative and team-oriented personality. If you are curious, have a "keen eye" for detail, a hands-on mentality and a strong sense of responsibility, we would be happy to welcome you. As our team is globally interconnected, it is important that our new team member works mainly during European business hours. - Manage and maintain Safety Data Sheets (SDS) and regulatory documentation - Support SHE / HSE documentation and compliance activities - Maintain internal databases and digital systems - Help improve workflows and data quality - Collaborate with international teams on sustainability and compliance topics Qualifications - Scientific background and basic knowledge of Safety Data Sheets (SDS) are an advantage - Good English skills, written and spoken - Structured, reliable, and detail-oriented way of working - High level of initiative and sense of responsibility - Proactive, analytical, and solution-oriented mindset - Own laptop/computer and stable internet access for remote work Benefits - Flexibility in working hours and location - A supportive international team you’ll enjoy working with - Collaboration in a Self-Organised Environment - Direct impact on the Group’s sustainability and circularity strategy