• Answer and direct phone calls • Organize and schedule appointments • Plan meetings and take detailed minutes • Write and distribute email, correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Update and maintain office policies and procedures • Order office supplies and research new deals and suppliers • Maintain contact lists • Book travel arrangements • Submit and reconcile expense reports • Provide general support to visitors • Act as the point of contact for internal and external clients • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Assist clients with intake and follow-up communication • Maintain and update client files and records • Coordinate appointments and schedules for clients and clinicians • Answer and direct phone calls and inquiries • Write and distribute emails, memos, letters, and forms • Prepare and maintain reports as needed • Develop and maintain filing and record-keeping systems • Support clinicians and managers with case-related administrative needs • Maintain contact lists and coordinate with external partners as needed • Provide general support to visitors and clients • Act as a point of contact for internal and external communication

Role Description We are seeking a proactive, highly organized, and detail-oriented Executive Administrative Assistant to support leadership with day-to-day administrative coordination, operational support, scheduling, and communication management. This is an excellent opportunity for someone who thrives in a fast-paced logistics environment and wants to become a long-term strategic support partner within the business. This role goes far beyond basic admin support. You will serve as a key operational extension of leadership, helping maintain organization across: - Scheduling - Customer communication - Documentation - Internal coordination - Logistics-related administrative tasks The ideal candidate is: - Exceptionally organized - Responsive and dependable - Comfortable managing multiple priorities simultaneously - Strong in written and verbal English communication - Able to work independently with minimal oversight - Tech-savvy and process-oriented Experience supporting executives, logistics companies, freight forwarding teams, transportation operations, or customer service environments is highly preferred. Qualifications - 2+ years of Executive Assistant, Administrative Assistant, Operations Assistant, or Logistics Coordinator experience - Strong English communication skills (written and verbal) - High attention to detail and organizational ability - Ability to multitask and prioritize effectively - Comfortable working in a fast-moving environment - Strong sense of ownership and accountability - Proficiency with: - Google Workspace or Microsoft Office - Excel / Google Sheets - Calendar management tools - Email and communication platforms Preferred: - Experience in logistics, freight forwarding, transportation, shipping, or supply chain operations - Customer service or dispatch coordination experience - Experience supporting business owners or executives directly - Familiarity with CRM systems or logistics software - Experience working remotely with U.S.-based companies Requirements - Manage calendars, appointments, and scheduling coordination - Organize meetings and prepare follow-up notes/action items - Assist leadership with inbox management and communication follow-through - Coordinate travel arrangements and meeting logistics when needed - Maintain internal documentation, SOPs, and operational records - Assist with invoicing, billing coordination, and vendor communication - Help coordinate shipping documentation and operational workflows - Communicate with clients regarding shipment updates and scheduling - Track operational tasks and ensure deadlines are met - Maintain accurate records across spreadsheets, systems, and internal trackers - Support customer service inquiries and escalation coordination - Assist with dispatching, routing coordination, and shipment administration when needed - Serve as a reliable point of contact between leadership, customers, and vendors - Follow up proactively on outstanding items and operational tasks - Escalate issues quickly and communicate solutions clearly - Help improve internal organization and administrative processes Benefits - Long-term remote opportunity - Direct exposure to company leadership - Growth potential into operations or management responsibilities - Stable full-time EST schedule - Collaborative and entrepreneurial work environment

Title: Administrative Assistant Senior Representative - Hybrid - Cigna Healthcare Location: Denver, Colorado, United States of America   CategoryAdmin/Corporate Services    Job Id26006149     Save Provides administrative support, with the majority of duties being high level administrative tasks, which may include planning/coordinating large events, meetings or conferences, screening inquiries or complaints as well as projects, and space planning. Performs budget preparation, scheduling, reporting and tracking information, a wide variety of complex meeting prep/presentations, as well as editing and composing correspondence. Work requires initiative and judgment in making decisions and knowledge of department and company policies and procedures.   This role is hybrid with 3 days per week required( Tues., Wed., and Thurs.) in a nearby Cigna office, and the remaining time work from home.   Responsibilities - Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support. - Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word - Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed. May include large meetings or events with senior leaders, brokers, and clients - Supports local community and civic affairs events, assisting with event planning, management, and break down - Assists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversight - Order all office supplies and promotional items and maintain the budget for management monthly and year-end - Assists with printing requests, including printing, binding, and shipping materials - May support segment-level administrative services projects in partnership with other local offices - Communicates professionally and collaborates with internal matrix partners, brokers, and clients - Backup other administrative professionals when needed - Performs additional responsibilities as assigned Qualifications - Previous experience as an Administrative Assistant, with demonstrated ability to support senior leaders, preferred - Previous experience with office or facility management preferred - Strong computer based technical skills including Outlook, Word and internet/web navigation, strong knowledge base of Microsoft Excel, preferred - Health insurance background with general understanding of the overall sales process and  knowledge of Salesforce.com - Strong written & verbal communication skills - Strong problem-solving and analytical skills - Detail oriented with exceptional follow-up skills - Ability to work in a production-like, fast paced environment and adapt quickly to change, with the ability to manage, prioritize and work on numerous projects at one time. - Strong organizational skills with the ability to work both independently and in a team environment - Ability to consistently meet tight deadlines and work under pressure while anticipating the needs of the customer and/or business partner and understanding the consequences of actions. - Budgeting or accounting experience preferred - Project management experience preferred     If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.   For this position, we anticipate offering an hourly rate of 26 - 39 USD / hourly, depending on relevant factors, including experience and geographic location.   This role is also anticipated to be eligible to participate in an annual bonus plan.   At The Cigna Group, you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, and well-being and behavioral health programs. We also offer 401(k), company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and paid holidays.  About Cigna Healthcare   Cigna Healthcare, a division of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.   Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.   The Cigna Group has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.   Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.