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VirtualStaff365

Based in Melbourne, we save you time & money by finding talented, skilled virtual staff in Philippines & South Africa

CRM Coordinator

Customer Success ManagerCustomer SuccessPart TimeRemoteSeniorTeam 51-200Since 2009H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

5 days ago

Salary

0

Seniority

Senior

EnglishSwift

Job Description

CRM Coordinator

VirtualStaff365

• Call new leads generated through online marketing campaigns to introduce services and secure bookings • Proactively book clients into clinic appointments in a warm, professional, and sales-driven manner • Follow up on incomplete bookings and general client enquiries via phone and email • Reengage and reactivate lapsed or inactive clients from the CRM database • Identify existing clients with unused treatments or upcoming rebooking opportunities • Manage appointment confirmations, reminder calls, and daily schedule updates • Conduct proactive follow-ups for client no-shows and handle swift rescheduling • Maintain exceptionally accurate CRM notes, updating client files and communication histories • Manage daily follow-up lists and action scheduling tasks efficiently • Provide proactive updates and pipeline reporting to management regarding booking outcomes

Job Requirements

  • Strong verbal and written English communication skills with a clear, professional phone manner
  • Proven experience in a call centre, appointment setting, or phone-based sales administration role
  • Sales-driven mindset with a natural ability to engage customers and handle objections
  • Highly organised with strong attention to detail and data accuracy
  • Intermediate to advanced proficiency in managing CRM systems and appointment scheduling platforms
  • Ability to multitask, manage busy follow-up workflows, and work independently
  • Available to work part-time hours (20 hours per week) aligned with Australian Eastern Standard Time (AEST) business hours
  • Reliable home office setup including an i5/Ryzen 5 processor (or above), 8GB RAM, dual monitors, a noise-cancelling headset, and a stable internet connection with a backup option
  • Nice-to-Have Skills
  • Prior experience working within the medispa, beauty, wellness, or luxury retail industries
  • Direct experience supporting Australian clients, businesses, or local consumer markets
  • Familiarity with Google Workspace or the Microsoft Office suite

Benefits

  • ​Permanent work-from-home set-up
  • Dayshift (Australian business hours)
  • Full-time job
  • HMO
  • Annual leave
  • Christmas Bonus equivalent to 1 month's wage (pro-rata)

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