• Manage billing entries and time entry into Clio and the New York State court-appointed voucher system • Process billing contemporaneously for invoicing • Open and close client matters in Clio and the NY State voucher system • Draft routine client correspondence and manage emails via Outlook • Schedule client calls and appointments and assist with setting up Calendly account

Role Description We are seeking a driven, proactive, and detail-oriented Administrative Assistant. This role is responsible for all administrative support for the organization, including scheduling, note-taking, and travel arrangements. The ideal candidate is a self-starter who thrives in a fast-paced environment and possesses strong written and verbal communication, administrative, and organizational skills. This role will report to the Chief of Staff. Key Responsibilities - Effectively prioritize commitments and manage calendars for leadership and staff across multiple time zones - Schedule internal and external meetings, send invitations, and prepare agendas - Anticipate scheduling conflicts and proactively resolve them - Take detailed notes in meetings across the organization and turn them into clear action items - Plan for and execute travel arrangements, including itineraries, bookings, and briefing materials preparation - Complete timesheet entry for leadership - Reconcile credit card expenses for leadership - Assist with tracking grant deadlines, reporting requirements, and submission materials - Maintain our CRM (Salesforce) with up-to-date donor communications - Support virtual team events, all-staff retreats, and other organizational initiatives - Identify opportunities to improve administrative systems and workflows - Provide general support as requested Qualifications - At least 2 years of administrative experience in a fast-paced organization - Excellent organizational and time management skills, ensuring both routine and urgent tasks are completed successfully and in a thorough and timely manner - Detail-oriented, able to adjust to shifting priorities in a busy environment, and self-motivated, with the ability to work well independently in a fully remote environment - Strong interpersonal, verbal, and written communication skills, including the ability to maintain open communication - Track record of independent problem-solving - Experience applying significant discretion to sensitive or confidential information - Proficiency with G-Suite (Docs, Sheets, Slides), Adobe Acrobat, and Zoom Requirements - Experience with Salesforce or a similar CRM - Experience working within or alongside both 501(c)(3) and 501(c)(4) entities - Familiarity with A.I. software (such as Claude, Gemini, or Chat GPT) Benefits - Medical, dental, and vision insurance that is majority employer-funded - 401(k) retirement plan, with up to 6% employer match - Generous paid time off package, including unlimited flexible vacation leave, 2 weeks sick leave, in addition to 13 paid holidays, winter holiday closure, and other PTO opportunities such as parental leave, volunteer time, and more - Flexible spending account for medical and dependent care - Short-term and long-term disability insurance - Basic-term life and accidental death and dismemberment (ADD) insurance, with an employee buy-up option - Additional benefits include work-from-home benefits, cell phone benefits, and fitness benefits

Role Description Snapscale is seeking a highly organized and patient-focused Medical Receptionist / Healthcare Virtual Assistant to support a US based healthcare practice in a remote setup. This role is responsible for managing patient communication, scheduling, insurance verification, intake coordination, and virtual front desk support while ensuring a seamless patient experience and strict HIPAA compliance. The ideal candidate is tech-savvy, detail-oriented, and experienced in handling high-volume patient interactions in a fast-paced healthcare environment. Key Responsibilities - Patient Communication & Admissions - Answer inbound calls and schedule patient appointments - Complete new patient intake and referral processing - Conduct outbound calls for scheduling, reminders, and follow-ups - Schedule evaluations and follow-up appointments using WebPT - Support remote intake processes, digital forms, and referral uploads - Respond to patient inquiries and frequently asked questions - Insurance Verification & Authorizations - Verify patient eligibility and insurance benefits - Enter verified insurance details into WebPT - Communicate coverage details and requirements to patients - Process and manage prior authorizations as needed - Virtual Front Desk Support - Provide remote front desk support for patient inquiries - Assist with check-in/out coordination and basic patient concerns - Ensure smooth coordination between patient communication and WebPT system workflows Requirements - Minimum 1 year of experience in healthcare, customer service, call center, or administrative support roles - Strong English communication skills (written and verbal) - Experience with EMR/EHR systems or medical scheduling platforms such as WebPT or similar - Experience handling inbound/outbound patient calls, scheduling, and follow-ups - Experience with insurance verification, patient intake, or prior authorization processes - Ability to multitask and manage high call volumes across multiple systems - Tech-savvy and comfortable using digital tools, phone systems, and workflow platforms - Strong organizational skills and attention to detail - Must be comfortable working in a remote setup with stable internet and a dedicated workspace - Knowledge of HIPAA compliance and handling sensitive patient information Benefits - Health Maintenance Organization (HMO) - Competitive pay - Government-mandated benefits - 13th month pay - Night differential pay - Internet allowance - Perfect attendance bonus - Yearly salary increase - Opportunities for career growth and development

Role Description Our client, a well-established and growing Property & Casualty insurance organization, is seeking to add a Renewal Underwriting Assistant to their Homeowner Property team on a temp-to-hire basis. In this role, you will play a key part in evaluating residential property exposures, supporting risk mitigation efforts, and assisting in the overall improvement of personal lines risk quality. This position calls for a proactive and detail-oriented professional who can work independently while collaborating closely with underwriting and loss control teams. This is a fully remote opportunity with long-term potential. Candidates should reside in PA, NJ, NY, or the New England region. - Conduct virtual and/or phone-based risk assessments for personal lines policyholders, identifying potential property hazards and areas of exposure. - Review inspection reports, property characteristics, and loss history to provide practical loss control recommendations. - Maintain strong working relationships with internal departments, agents, and insureds to support overall customer satisfaction and account success. Qualifications - 2+ years of experience in Homeowner Property underwriting, loss control, virtual inspections, claims, or a related insurance customer service role. - Guidewire experience is a plus. - Excellent written and verbal communication skills. - Strong organizational skills with the ability to manage multiple priorities in a remote environment. - Comfortable working independently in a fully remote setting. - Prior experience reviewing inspection reports or evaluating residential risks is preferred. Benefits - $23.000 - $28.00 per hour (depending on experience) - Fully remote work environment - Competitive Medical, Dental, and Vision Benefits while on assignment - Opportunity to transition to permanent employee with long-term growth potential Company Description