Labor Mobility Partnerships (LaMP) logo
Labor Mobility Partnerships (LaMP)

We believe in the power of movement: LaMP aims to create better job opportunities for half a billion workers by 2050.

Interim Operations Associate

Location

District Of Columbia + 1 moreAll locations: District Of Columbia | Washington

Posted

5 days ago

Salary

$63K - $75K / year

Seniority

Mid Level

Bachelor Degree3 yrs expEnglishSpanishLAMP

Job Description

Interim Operations Associate

Labor Mobility Partnerships (LaMP)

• Lead operational and logistical planning for LaMP’s international conference, including venue coordination, vendor management, attendee registration, and on-site execution • Draft and publish social media and other event material including digital and physical for the event in coordination with the Communications Manager • Coordinate international travel logistics and visa applications for staff, speakers, and consultants attending the conference • Develop and maintain the conference run-of-show, agenda materials, registration tracking, and participant communications • Support conference budgets, contracts, and invoicing • Serve as the primary operational point of contact for conference logistics across multiple time zones, both pre-event and on-site • Manage post-conference follow-up, including expense reconciliation, participant surveys, and documentation • Support Project Managers with grant management activities, including preparing, reviewing, and tracking accounts receivable and accounts payable invoices, and drafting and filing contracts • Review and refine project materials, including slide decks and visual content; provide proofreading and formatting support • Conduct small to medium-sized research tasks to support active projects as needed • Maintain project files and organize documentation for easy access; ensure files remain up to date • Respond to general inquiries from staff regarding internal processes and procedures • Assist with scheduling meetings across global time zones • Organize and manage routine event logistics outside the conference, including invitations, agendas, and participant follow-ups for webinars • Organize and complete visa applications and other travel forms for staff and consultants • Ensure SaaS platforms (including LaMP’s CRM) remain functional and up to date • Support onboarding of any new staff or consultants who join during the contract period • Support organization-wide financial health by working with the Operations Manager and Accountants to keep program budgets updated and ensure expenses are allocated correctly • Assist in gathering documentation for donor or client financial reporting, including reimbursements

Job Requirements

  • 3–5 years of experience in operations, project administration, or event management
  • Demonstrated success managing complex events including venue and vendor selection and management, international travel and visa logistics, registration systems, mailing list management, and developing social media and other marketing material.
  • Familiarity with CRM tools and SaaS platforms, especially Mailchimp and Monday.com; comfortable picking up new systems quickly
  • Outstanding organizational skills and attention to detail
  • Fluency in English required; working proficiency in Spanish (written and spoken) strongly preferred

Benefits

  • Benefits package available per LaMP’s standard policies for fixed-term hires

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