Director of Business Services

Business Development RepBusiness Development RepFull TimeRemoteLeadTeam 11-50Since 2010H1B SponsorCompany SiteLinkedIn

Location

New Jersey

Posted

10 days ago

Salary

$108.7K - $166.4K / year

Seniority

Lead

Bachelor Degree

Job Description

Director of Business Services

USACS

Recruitment/Posting Title: Director of Business Services Location: New Brunswick United States Job Description: Job CategoryStaff & Executive - Administrative & Support Department: School of Social Work Rutgers School of Social Work, ranked #12 among MSW programs in the nation, is among the largest social work programs in the United States, offering BASW, MSW, DSW, and Ph.D. degrees to over 2,000 students across three campuses in Camden, Newark, and New Brunswick. Founded in 1766, Rutgers is a major research university and a member of the Association of American Universities, a federation of 62 leading research universities, and the Big Ten Academic Alliance, an academic consortium of Big 10 universities. The School of Social Work’s mission is to develop and disseminate knowledge through social work research, education, and training that promotes social and economic justice and strengthens individual, family, and community well-being in this diverse and increasingly global environment of New Jersey and beyond. Posting Summary Rutgers, The State University of New Jersey is seeking a Director of Business Services for the School of Social Work. Reporting to the Associate Dean for Administration and Finance, the Director of Business Services is the chief business and human resources officer of the school, responsible for the short-and long range supervision and planning of all fiscal matters, and the planning and implementation of fiscal and administrative policy and procedures for the school ensuring sound fiscal practices compliant with university policies, union bargaining agreements, funding agencies, and other applicable policies. Responsibilities include the preparation and administration of responsibility center management including the operating budget, grants, contracts, endowments, gifts, etc. Is a strategic partner for pre-award activities and oversees post-award administration for all grants and contract activity. Oversees the supervision of all appointments (academic, research, administrative), payroll and benefits for faculty and staff, student financial aid, academic support needs, and other duties as assigned. Supervises the business services support staff that provide customer-oriented business and facilities services to the Dean’s office, faculty and staff, and the various academic programs and centers throughout the school. Serves as representative of the school on various committees and working groups across the campus and university. SSW Operating Scope: 2,000+ students, 4 degree offerings – BASW, MSW, DSW, PhD – with multiple program options (including a large online program, dual degrees, and global programs) and academic certificates, largest SW continuing education program, 5 active research centers/institute/hubs, approaching $80M operating budget, >$60M grants/contracts portfolio, 75+ faculty (TT & NTT), 180+ adjunct faculty, 150+ practicum support adjuncts, and 160+ full-time administrative and professional staff. Headquartered in New Brunswick with operations on the Camden and Newark campuses and several off-campus locations. Among the key duties of the position are the following: - Lead Financial Planning & Budget Administration: With the Associate Dean for Administration and Finance, develop, implement, and oversee long- and short-term school budgets aligned with the University’s RCM model; prepare forecasts and financial analyses to support strategic academic and operational goals. - Direct Business Services Operations & Staff Supervision: Manage and supervise Business Office staff across accounting, HR, grants, and facilities functions, including hiring, training, performance management, delegation, and operational oversight. - Ensure Financial Accountability & Compliance: Oversee accounting operations for 130+ projects and $80M+ in funds, ensuring compliance with University, State, Federal, and sponsor regulations through monitoring, reconciliations, and internal controls. - Approve and Oversee Financial Transactions: Review and authorize purchases, journal entries, reimbursements, consultant agreements, invoices, and other financial transactions to ensure accuracy, compliance, and budget alignment - Manage Payroll & Personnel Administration: Oversee payroll processing and reconciliation for salaried and hourly employees; coordinate faculty, lecturer, adjunct, and practicum consultant appointments and ensure timely onboarding documentation. - Provide HR Guidance & Labor Contract Administration: Advise leadership, faculty, and staff on HR policies, benefits, appointments, and collective bargaining agreement requirements when appropriate, including salary, union, and pension eligibility determinations. - Support Grant & Contract Budget Management: Collaborate with Associate Dean, Research and Research Services, faculty and grants staff to develop proposal budgets, ensure sponsor compliance, monitor expenditures, and advise on re-budgeting and fiscal performance of funded projects. - Maintain Financial Reporting & Operational Analysis: Prepare financial reports, forecasting analyses, account reconciliations, fund balance tracking, year-end close activities, and other analyses to support informed decision-making and fiscal stewardship. - Foster Cross-Functional Communication & Collaboration: Build strong working relationships across departments, provide operational guidance to faculty and staff, and maintain effective communication with University and external stakeholders. - Drive Continuous Improvement & Strategic Initiatives: Lead efforts to streamline processes, modernize systems, support professional development, participate in University initiatives and committees, and provide ad hoc reporting and operational solutions. FLSAExempt Grade08 Salary Details Minimum Salary108670.000 Mid Range Salary137547.000 Maximum Salary166424.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: - Medical, prescription drug, and dental coverage - Paid vacation, holidays, and various leave programs - Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options - Employee and dependent educational benefits (when applicable) - Life insurance coverage - Employee discount programs Position Status: Full Time Working Hours Standard Hours: 37.50 Daily Work Shift Work Arrangement This position may be eligible for a fully remote work arrangement. (Feasibility Assessment approval form must be attached). Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a fully remote work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description: Admin Assembly (MPSC) Payroll Designation: PeopleSoft Seniority Unit Terms of Appointment: Staff - 12 month Position Pension Eligibility: ABP Qualifications Minimum Education and Experience - Bachelor’s degree in accounting, finance, business administration, or related field; or an - equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices. - Five (5) years of relevant professional experience in a financial/accounting/business function. Certifications/Licenses Required Knowledge, Skills, and Abilities - Excellent communication skills. - Computer literacy. - Ability to handle multiple, diverse tasks, and establish effective working relations with internal and external constituencies. - Strong interpersonal, diplomatic, customer-service and communications skills are essential. - Ability to effectively manage multiple priorities, sensitive situations/information and tight deadlines. Preferred Qualifications - A Master’s degree in a related field and experience in higher education setting. Equipment Utilized - Microsoft Office. - Cloud storage tools. - HR/Workforce management systems (such as HCM/Peoplesoft). - Marketplace. - Oracle Financial Management. - ROCS. - Archibus. - Tableau. - Excel. - Teams. - Zoom. - Working knowledge of the equipment and technology housed within SSW, including copiers and classroom and conference room systems. - As the technology landscape changes, this role is expected to proactively build expertise in new tools and serve as a champion for their adoption, providing implementation support and guidance to its team members as needed. - Must be able to adapt to new technologies as they are introduced and those that are used in support of the work. Physical Demands and Work Environment - Physical demands are those typical of an office environment. - Ability to lift materials/boxes occasionally may be necessary – up to 30 lbs. Special Conditions - Requires occasional in person and virtual event attendance in evenings and on the weekend and occasional travel between SSW locations in Camden, New Brunswick, and Newark. - Successful applicants will be subject to a Background Check. Posting Details Posting Number26ST1060 Special Instructions to Applicants Regional CampusRutgers University-New Brunswick Home Location CampusDowntown New Brunswick City: New Brunswick State: NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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