Title: Roadshow Coordinator II/Executive Assistant Location: GS - New York Job Description: Employment Type: Full-time Location: NYC Work Site Type: Hybrid Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Location: New York (Hybrid, 3 to 4 days in office, subject to change to 5 days at any time) What You Would Get To Do: The Roadshow Coordinator II supports the planning and execution of high-profile roadshows by partnering with Corporates, Institutional Equity Sales, Investment Banking, Capital Markets, and Corporate Access teams. This role focuses on complex deal and/ or non-deal roadshows, based on the account. The Coordinator II is expected to manage detailed logistics, maintain accurate communication across stakeholders, and deliver consistently high execution while continuing to build experience in complex, fast-paced financial roadshow environments. Your Contributions - Work closely with Corporates, Institutional Equity Sales, Investment Banking and Capital Markets and/or Corporate Access to design and execute roadshows - Build strong relationships with corporate management teams as well as with other internal constituents - Heavy calendar management and meeting coordination for investors, clients and internal teams - Heavy logistic coordination for in-person roadshows, including, but not limited to hotels, ground transportation, private air, commercial air - Heavy logistics coordination for virtual/hybrid roadshows, including, but not limited to Zoom, conference calls, large group virtual meetings - Maintain and communicate logistics and travel schedules and agendas with corporate contacts, salespeople and other participants for multiple events at the same time - Reconcile all roadshow expenses - Source, vet and contract venues for events with client input - Negotiate with vendors for cost effectiveness as appropriate, commercial focus to the bottom line - Identify new venues and vendors to differentiate roadshows and provide new experiences to clients - Arrange conference calls and webcasts and coordinate ad hoc technology requests - Provide real-time support for participants, even if after hours leading into an event - Create and send logistical information and coordinate other materials for events as needed - Must be able to balance a client’s demands and prioritize work based on a high-volume book of work - Able to work independently with specialists and clients with little guidance - Back up coverage for colleagues as needed within the team - Create training documents for specific events or tasks where applicable, with a proactive approach - Excellent working relationship with managers, clients and peers alike - Supplier knowledge: ability to negotiate value adds for cost efficiencies or enhanced attendee experience - Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork) What We Are Looking For Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First. - Bachelor's Degree Preferred - 4-6+ years’ experience working on complex Deal Roadshows in the Financial industry, experience in events, marketing and/or communications - Strong working knowledge of the Microsoft Office, specifically Excel - Highly organized – ability to handle multiple tasks to meet strict deadlines - Excellent time management and multi-tasking skills - Ability to effectively and extensively interact with all levels of senior ranking officers - Adaptability to situations and ever-changing demands - Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs - A calm and flexible approach to handling pressure and stress. - Professional, responsive and polite in extremely difficult circumstances - Resourceful, ambitious and proactive - Creative problem solver and team player - Travel up to 10% - Strong communication skills and empathy for complex issues At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth - Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA) - 401 (k) - Five Flexible Spending Accounts Options - Generous Paid Time Off Allowance - Employee Assistance Program (EAP) - Life, Disability & Pet Coverages - Wellness Stipend - Mobile Phone Allowance - Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more - Aura Identity Theft Protection - Discretionary Bonus Structure - Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $100,000-$120,000. This role is also eligible for an annual discretionary bonus. #LI-hybrid

Title: Executive Assistant Location: New York Job Description: About us PhysicsX is a deep-tech company with roots in numerical physics and Formula One, dedicated to accelerating hardware innovation at the speed of software. We are building an AI-driven simulation software stack for engineering and manufacturing across advanced industries. By enabling high-fidelity, multi-physics simulation through AI inference across the entire engineering lifecycle, PhysicsX unlocks new levels of optimization and automation in design, manufacturing, and operations — empowering engineers to push the boundaries of possibility. Our customers include leading innovators in Aerospace & Defense, Materials, Energy, Semiconductors, and Automotive. We're looking for a proactive, organized, and adaptable Executive Assistant to join our New York office. Although you'll be the only EA in our New York office, taking over a well-established role from a colleague who has recently moved into a different position at PhysicsX, the role is highly networked — spanning our global EA team in London and Singapore, and the assistants of our most senior customer and partner contacts at companies like Microsoft, NVIDIA, and Siemens. While the foundations are in place, there's real scope to make this role your own — shaping how executive support works in our North American team and leaving your mark on it. Reporting to our London-based Head of People Operations & Data, you'll provide day-to-day executive support to our Managing Director, North America, alongside 1–2 other senior team members. This is a true thought-partner role — you'll act as an informed deputy for the people you support, often making judgment calls on their behalf and representing them in interactions with customers, partners, and internal colleagues. PhysicsX is a fast-moving, growing organization, and this role will evolve with it. We're looking for someone who sees that as an opportunity rather than a challenge — someone curious, flexible, and energized by variety. Key responsibilities - Act as a true thought partner to the Managing Director, North America and 1–2 other senior team members — anticipating needs, thinking strategically on their behalf, and enabling them to focus on what matters most. - Own diary management end-to-end: hold the line on competing priorities, make active trade-off calls between customer meetings, internal commitments, board/investor asks, and team time, and bring the principal in only when a real judgment call is needed. - Run logistics end-to-end for the meetings and events we host out of New York — from small senior customer dinners to larger partner events at the office (e.g., joint events with NVIDIA, Microsoft, Siemens). Own the experience, not just the booking. - Own complex domestic and international travel — frequent multi-city trips, last-minute re-routing, customer-site visits, and trade events (e.g. industry conferences). Build the muscle to rebook and reshape an itinerary inside an hour when plans change. - Ensure timely processing of expenses and timesheets on behalf of supported principals. - Work closely with the global EA team, collaborating on cross-regional scheduling and covering for colleagues in the US and UK during absences. - Build and maintain working relationships with the assistants of senior customer and partner contacts — coordinating scheduling across multiple offices, anticipating their principals' needs, and being a reliable counterpart they trust. - Prepare for high-stakes meetings — pulling together briefing materials, agendas, attendee bios, and pre-reads in advance of customer, partner, and executive engagements (including CEO and Board-level conversations). Key skills required - Experience in an Executive Assistant role, ideally in a fast-paced, international, or high-growth environment. - A natural network-builder — comfortable picking up the phone with another EA they've never met to solve a scheduling problem, and building the kind of rapport that makes complicated multi-stakeholder meetings happen. - Proactive and strategic — able to think ahead, understand context, and act as a trusted extension of the leaders they support. - Skilled at diary management with the confidence to push back, problem-solve, and unblock when needed. - Comfortable being the sole EA in a region, taking ownership and operating with autonomy while staying closely connected to a global team. - Genuinely flexible and comfortable with a role that will evolve — energized by variety and the opportunity to shape things rather than unsettled by it. - Comfortable with a role that occasionally requires support outside standard hours — flexibility is genuinely a two-way street here. - Excellent communicator across written, verbal, and digital channels. - Impeccable discretion — you'll see commercially sensitive customer information, partnership terms, financial and personal details, and confidential internal discussions. We need someone whose default is to volunteer nothing and whose judgment on what to share with whom is consistently right - Strong judgment under ambiguity — comfortable making decisions on the principal's behalf when the principal isn't reachable, and knowing the difference between a decision to escalate and a decision to make. - Experience working across time zones is a strong advantage. - Already uses AI tools (Claude, ChatGPT, similar) as part of their daily workflow — drafting communications, summarizing long threads, prepping briefings, organizing notes. We expect this to be second nature, not a stretch. - Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) — required. Experience with travel booking systems also expected. What we offer Work with a high-caliber, collaborative team of engineers, scientists, and operators who care deeply about doing great work, and about helping each other get better. We come from diverse backgrounds, but we share a commitment to operating at the highest level and addressing some of the most complex challenges out there. We also believe in balancing focused, ambitious work with a life beyond it. Our hybrid model blends time together in our New York office with work-from-home days, giving you the flexibility to work sustainably while staying connected in person. If you’re ambitious, thoughtful, and driven by impact, you’ll feel at home. And it doesn’t stop there … Equity options - share meaningfully in the company you’re helping to build. 5% contribution to 401(k) - build long-term security with a strong retirement plan. Free team lunch 1x/week - good food, great company, and space to connect. Private health insurance – comprehensive cover for you, offering total peace of mind. Enhanced parental leave – 3 months full pay paternity and 6 months full pay maternity leave, to provide extra flexibility during the moments that matter most. 20 days of Annual Leave (+ Public Holidays) - because taking time to rest matters. Personal development – dedicated support for learning, development, and leveling up over time. Gympass / Wellhub (subsidized) – for you and up to 3 family members, supporting both physical and mental wellbeing. Flexible Spending Account (FSA) – set aside pre-tax dollars for eligible healthcare expenses. Watch this space, we’re continuing to build this as we grow… We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. To help make a change, we sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics. We collect diversity and inclusion data solely for the purpose of monitoring the effectiveness of our equal opportunities policies and ensuring compliance with UK employment and equality legislation. This information is confidential, used only in aggregate form, and will not influence the outcome of your application.

• File documentation and case management • Calendar and email management • Client follow-ups and intake communication • Data entry and record updates • Filing immigration forms and legal documentation • FOIA requests support • Document translation • Interpreting support for attorneys • Maintaining organized digital files and case records • General administrative support for the legal team

• Social Media & Content: Schedule and publish social media content, assist with captions, hashtags, and content organization, upload and format website or blog content • Lead Generation & CRM: Research leads and update CRM systems, assist with outreach campaigns and follow-ups, maintain organized spreadsheets and databases • Marketing Support: Assist with email marketing campaigns, help track marketing activities and KPIs, support general marketing and administrative tasks