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Apollo.io

Helping sales teams find their ideal buyers and convert them into customers.

Senior Finance Ops – Automation Analyst

Financial Planning and AnalysisFinancial Planning and AnalysisOtherRemoteSeniorTeam 51-200Since 2015H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

120 days ago

Salary

$112.6K - $140.8K / year

Seniority

Senior

Bachelor Degree4 yrs expEnglishERP

Job Description

Senior Finance Ops – Automation Analyst

Apollo.io

• Process invoices received at AP Inbox, coding to appropriate GL accounts, departments, and cost centers • Route invoices for approval through Zip intake-to-pay system • Manage vendor payment inquiries and issue resolution • Process invoices across multiple entities (US, UK, Poland, Mexico, Colombia) • Handle invoice corrections, adjustments, and overdue payment follow-ups • Maintain accurate vendor records in Zip and NetSuite • Provide frontline support to employees for user access, booking issues, and questions • Coordinate with Navan support team for complex multi-city travel arrangements • Process and approve off-platform booking requests when necessary • Review and process expense reimbursements for policy compliance • Support employee onboarding with Navan access and training • Troubleshoot booking system issues and coordinate resolutions • Chase receipts for transactions over $75 from cardholders • Perform monthly reconciliation of Brex and Ramp credit card statements • Code transactions to appropriate accounts and cost centers • Support month-end close activities (close prior month on 1st, pull statements on 2nd) • Respond to cardholder questions and transaction disputes • Ensure compliance with corporate card policies • Coordinate vendor onboarding through Zip portal • Issue virtual credit cards for approved purchase orders • Track PO status, delivery confirmations, and receipt matching • Support contract-to-payment workflow coordination with Legal team • Respond to sourcing and procurement requests, escalate as needed • Process contract amendments, top-ups, and expedited payment requests • Maintain communication between requesters, vendors, and finance

Job Requirements

  • 4-5 years of experience in accounting, finance, or accounts payable roles
  • Strong proficiency with ERP systems (NetSuite experience highly preferred)
  • Experience with procurement/intake-to-pay platforms (Zip, Coupa, or similar)
  • Hands-on experience with travel & expense systems (Navan, Concur, Expensify, or similar)
  • Credit card reconciliation experience (Brex, Ramp, Divvy, or similar platforms)
  • Advanced Excel/Google Sheets skills for data analysis and reporting
  • Ability to code transactions to appropriate GL accounts, departments, and cost centers
  • Understanding of payment methods (ACH, wire, virtual cards) and payment terms
  • Experience with multi-entity accounting and international payments
  • Comfortable learning and adopting new systems and AI tools for efficiency
  • Strong attention to detail with high volume transaction processing
  • Excellent written and verbal communication skills for vendor and employee interactions
  • Strong customer service orientation with ability to support internal stakeholders via Slack and email
  • Problem-solving mindset for troubleshooting payment, booking, and system issues
  • Ability to manage competing priorities and meet month-end deadlines
  • Self-starter who can work independently with minimal supervision
  • Collaborative team player comfortable working cross-functionally

Benefits

  • equity
  • company bonus or sales commissions/bonuses
  • 401(k) plan
  • at least 10 paid holidays per year
  • flex PTO
  • parental leave
  • employee assistance program and wellbeing benefits
  • global travel coverage
  • life/AD&D/STD/LTD insurance
  • FSA/HSA and medical, dental, and vision benefits

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