Role Description We're currently looking for top talent to fill the role below: - Role: Executive Assistant - Monthly Rate: $1800 - 2150/month - Availability: Part-time - 35 hours/week - Time Zone: EST To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: - English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. - Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ - 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Qualifications - Manage personal travel arrangements and travel logistics - Handle lifestyle management and personal coordination tasks - Prepare business documents and internal materials - Support vendor and supplier management - Assist with campaign management for new business initiatives as needed - Help oversee projects, experiments, and operational workflows within the venture studio - Conduct research for business and operational needs - Call establishments and coordinate bookings/appointments - Take on varied one-off tasks across personal support, business support, and operations - Grow from handling simpler execution tasks into broader operational oversight over time Requirements - Evidence of ambition, side projects, passion projects, or exceptional self-driven skill building - Strong written and verbal communication - Stable work history; cautious about frequent job hopping in similar professional roles Benefits - ✅ Competitive Salary – We recognize your skills and experience with a great compensation package. - ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? - ✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! - ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year. - ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. - ✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. - ✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. - ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. - ✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! - ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! - ✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Role Description We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to a manager’s working life and communication. - Act as the point of contact between the manager and internal/external clients - Screen and direct phone calls and distribute correspondence - Handle requests and queries appropriately - Manage diary and schedule meetings and appointments - Make travel arrangements - Take dictation and minutes - Source office supplies - Produce reports, presentations and briefs - Devise and maintain office filing system Qualifications - Proven work experience as a personal assistant - Knowledge of office management systems and procedures - MS Office and English proficiency - Outstanding organisational and time management skills - Up-to-date with latest office gadgets and applications - Ability to multitask and prioritize daily workload - Excellent verbal and written communications skills - Discretion and confidentiality - High School degree - PA diploma or certification would be considered an advantage

• Chat with travelers via WhatsApp to understand their preferences and deliver personalized recommendations • Respond quickly and thoughtfully to incoming inquiries with initial responses landing within 10 to 20 minutes during your shift • Handle special requests and ensure smooth communication between clients and hotels or vendors • Maintain a calm, professional, and reassuring tone even when plans change at the last minute • Research and recommend hotels, restaurants, and attractions using AI tools and reliable online sources • Verify every detail including location, timing, currency, and amenities before confirming bookings • Coordinate hotel reservations, car rentals, and travel logistics across multiple booking platforms • Write and curate destination guides and travel recommendations that blend editorial polish with practical, on-the-ground insight • Collaborate with the marketing team to highlight exceptional hotels and destinations for social content • Stay current on travel trends, new openings, and hidden gems worth knowing about • Think fast and find creative solutions when plans shift due to flight delays, cancellations, or unexpected changes • Communicate clearly and calmly under pressure to maintain client confidence and satisfaction

Role Description Watershed Advisors is looking for an Executive Assistant to join our Operations Team. As a fully remote organization, our team is set up to work collaboratively on projects across the country every day. This role can be based anywhere in the Eastern or Central time zones in the United States. At Watershed, the Executive Assistant is a core member of the team, who reports to the Senior Executive Assistant and works closely with up to 4 Managing Directors (MDs) to ensure they, and the teams they lead, are prepared and positioned to do their best work. The role requires someone who thinks ahead: anticipating what’s coming, owning solutions, and building systems. Primary responsibilities include: - Calendar Support - Manage daily and weekly calendars for Managing Directors, including finding available time, prioritizing or adjusting meetings, and coordinating changes with internal team members and external contacts. - Communicate proactively with MDs around conflicts, trade-offs, and scheduling recommendations, and proposed solutions. - Identify and resolve scheduling conflicts for the week ahead; look 2–4 weeks out to flag potential conflicts or needs before they become urgent. - Schedule internal meetings with an eye toward balance and protecting focused work time. - Draft and send external scheduling correspondence that represents Watershed professionally. - Over time, manage agendas for recurring meetings that each Managing Director owns. - Travel and Events - Schedule and manage all travel details for the Managing Directors, including flights, hotels, and rental cars, with attention to preferences. - Provide real-time support when travel goes wrong — rebooking canceled flights, adjusting itineraries, and keeping the Managing Director informed with options. - Prepare, reconcile, and submit expense reports, working with the Operations team to resolve issues independently to the greatest extent possible. - Administrative & Strategic Support - Support the Managing Directors' external relationships by tracking follow-up commitments and flagging when outreach is due. - Partner with Business and Contract Managers to maintain business development and client relationship workflows, including CRM (e.g., HubSpot) data integrity, contact records, and visibility into pipeline activity, touchpoints, and follow-ups. - Lead logistical coordination for coworking days and off-sites — shared schedules, room setup, A/V needs, supply coordination, and site visit details, in coordination with the Operations team. - Manage recurring administrative needs: conference registrations, gifts, contact tracking, and maintaining key documents (bios, headshots, resumes). - Take on ad hoc strategic projects within the Operations Department or for Managing Directors. - Building Systems & Processes - Identify opportunities to improve team workflows by observing how tasks are being handled, spotting what works well, and suggesting new approaches to increase efficiency. - Build and refine repeatable systems for scheduling, communication, and client support, ensuring processes are consistent, reliable, and easy to share across the team. - Proactively surface best practices and insights from across the Managing Directors, helping to create scalable methods that benefit everyone. Qualifications - Anticipatory thinking, including the ability to identify potential issues before they arise, build proactive systems that solve common friction points, and act on behalf of the Managing Directors. - Self-direction and ownership, including the ability to manage time and priorities independently, determine when to act and when to escalate, and stay productive without close supervision. - Sound judgment under pressure, including the ability to triage competing urgent requests from Managing Directors, stay calm and organized when priorities shift quickly, and communicate clearly with all parties. - Strong organizational skills, including time-management systems and the ability to manage multiple projects and priorities; familiarity with Microsoft Outlook and the ability to manage and maintain the Managing Directors’ busy schedules. - Strong written and verbal communication skills, including clear, professional correspondence with external partners on behalf of the Managing Directors. - Relationship-building skills, including the ability to learn and adapt to each Managing Director's working style, communication preferences, and priorities. - Collegiality, engaging others in decisions, exchanging and challenging one another’s ideas and assumptions. - A personal commitment to social justice, believing that systemic, longstanding bias within our nation’s institutions has too often harmed marginalized communities. Requirements - This role requires at least two years of experience in senior leader support, operations, or high-touch coordination roles — ideally supporting multiple senior leaders. Benefits - The salary for this position is $75,000 and includes a comprehensive benefits package, including medical, dental, vision, short-term disability, life, and AD&D insurance. - Paid sick and personal leave, and stipends for work-from-home expenses and professional development. - All employees are eligible for end-of-year bonus pay. - The final salary will be determined based on experience and qualifications. Location - This position is fully remote. Travel is required for 3-4 staff events per year. To Apply Please submit your application through our careers page linked here. In addition to submitting your information and resume, please submit brief (no more than 1-2 paragraphs for each question) responses to the questions on the application. Your answers will help us to better understand your interests, experiences, and perspectives in addition to our review of your resume. Equal Opportunity Employer Watershed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.