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Watershed Advisors powers governments with the vision, talent, and insight to conceive of high-value education and workforce ideas, and then to make those visions an enduring reality for children, families, and workers across entire geographies.
Executive Assistant
Location
EST (UTC-5) + 1 moreAll locations: EST (UTC-5) | CST (UTC-6)
Posted
22 days ago
Salary
$75K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Executive Assistant
Watershed Advisors
Role Description Watershed Advisors is looking for an Executive Assistant to join our Operations Team. As a fully remote organization, our team is set up to work collaboratively on projects across the country every day. This role can be based anywhere in the Eastern or Central time zones in the United States. At Watershed, the Executive Assistant is a core member of the team, who reports to the Senior Executive Assistant and works closely with up to 4 Managing Directors (MDs) to ensure they, and the teams they lead, are prepared and positioned to do their best work. The role requires someone who thinks ahead: anticipating what’s coming, owning solutions, and building systems. Primary responsibilities include: - Calendar Support - Manage daily and weekly calendars for Managing Directors, including finding available time, prioritizing or adjusting meetings, and coordinating changes with internal team members and external contacts. - Communicate proactively with MDs around conflicts, trade-offs, and scheduling recommendations, and proposed solutions. - Identify and resolve scheduling conflicts for the week ahead; look 2–4 weeks out to flag potential conflicts or needs before they become urgent. - Schedule internal meetings with an eye toward balance and protecting focused work time. - Draft and send external scheduling correspondence that represents Watershed professionally. - Over time, manage agendas for recurring meetings that each Managing Director owns. - Travel and Events - Schedule and manage all travel details for the Managing Directors, including flights, hotels, and rental cars, with attention to preferences. - Provide real-time support when travel goes wrong — rebooking canceled flights, adjusting itineraries, and keeping the Managing Director informed with options. - Prepare, reconcile, and submit expense reports, working with the Operations team to resolve issues independently to the greatest extent possible. - Administrative & Strategic Support - Support the Managing Directors' external relationships by tracking follow-up commitments and flagging when outreach is due. - Partner with Business and Contract Managers to maintain business development and client relationship workflows, including CRM (e.g., HubSpot) data integrity, contact records, and visibility into pipeline activity, touchpoints, and follow-ups. - Lead logistical coordination for coworking days and off-sites — shared schedules, room setup, A/V needs, supply coordination, and site visit details, in coordination with the Operations team. - Manage recurring administrative needs: conference registrations, gifts, contact tracking, and maintaining key documents (bios, headshots, resumes). - Take on ad hoc strategic projects within the Operations Department or for Managing Directors. - Building Systems & Processes - Identify opportunities to improve team workflows by observing how tasks are being handled, spotting what works well, and suggesting new approaches to increase efficiency. - Build and refine repeatable systems for scheduling, communication, and client support, ensuring processes are consistent, reliable, and easy to share across the team. - Proactively surface best practices and insights from across the Managing Directors, helping to create scalable methods that benefit everyone. Qualifications - Anticipatory thinking, including the ability to identify potential issues before they arise, build proactive systems that solve common friction points, and act on behalf of the Managing Directors. - Self-direction and ownership, including the ability to manage time and priorities independently, determine when to act and when to escalate, and stay productive without close supervision. - Sound judgment under pressure, including the ability to triage competing urgent requests from Managing Directors, stay calm and organized when priorities shift quickly, and communicate clearly with all parties. - Strong organizational skills, including time-management systems and the ability to manage multiple projects and priorities; familiarity with Microsoft Outlook and the ability to manage and maintain the Managing Directors’ busy schedules. - Strong written and verbal communication skills, including clear, professional correspondence with external partners on behalf of the Managing Directors. - Relationship-building skills, including the ability to learn and adapt to each Managing Director's working style, communication preferences, and priorities. - Collegiality, engaging others in decisions, exchanging and challenging one another’s ideas and assumptions. - A personal commitment to social justice, believing that systemic, longstanding bias within our nation’s institutions has too often harmed marginalized communities. Requirements - This role requires at least two years of experience in senior leader support, operations, or high-touch coordination roles — ideally supporting multiple senior leaders. Benefits - The salary for this position is $75,000 and includes a comprehensive benefits package, including medical, dental, vision, short-term disability, life, and AD&D insurance. - Paid sick and personal leave, and stipends for work-from-home expenses and professional development. - All employees are eligible for end-of-year bonus pay. - The final salary will be determined based on experience and qualifications. Location - This position is fully remote. Travel is required for 3-4 staff events per year. To Apply Please submit your application through our careers page linked here. In addition to submitting your information and resume, please submit brief (no more than 1-2 paragraphs for each question) responses to the questions on the application. Your answers will help us to better understand your interests, experiences, and perspectives in addition to our review of your resume. Equal Opportunity Employer Watershed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
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