This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role involves taking ownership of the behind-the-scenes work that keeps invoices, draws, and cost tracking accurate and on time. - Invoice intake and organization: pull all invoices from email, ensure every invoice is captured, filed, and accounted for. - Run Adaptive: review/correct coding, categorize invoices accurately, maintain clean vendor records, and flag issues promptly. - Job cost tracking: code invoices to the correct project and cost code; help maintain visibility into over/under by line item. - Monthly draw preparation: compile draw packages with required supporting documentation; align invoices with project schedule and progress for review. - Payment support: prepare items for bill pay (ACH/check), track payment status, and maintain clear records. - Lien waivers: request, track, collect, and file lien waivers and other closeout/compliance documents. - Estimating admin support: monitor estimating inbox, download/organize subcontractor bids by job, and input bid values into Excel templates for owner review. - Maintain organized digital files for invoices, bids, draw documents, contracts, scopes, and key project documentation. - Provide light support in project software (Co-Construct familiarity is a plus) when needed. - Help document and improve internal systems for invoicing, draw workflows, and estimating organization. Qualifications - 2 or more years supporting a construction company in accounting/bookkeeping, invoicing, job costing, or draws (residential construction preferred). - Strong understanding of construction invoicing and draws (WIP basics and timing awareness are a plus). - QuickBooks experience preferred (or strong ability to learn quickly). - Experience with invoice platforms/tools (bonus if you've used Adaptive or similar). - Strong Excel skills (comfortable working with cost tracking, templates, and large datasets). - Extremely detail-oriented with a "close the loop" mindset, able to manage high volume without losing items. - Clear written English and reliable communication in a remote environment. - Must reliably meet weekly check-ins and monthly deadlines. - Able to overlap with U.S. business hours consistently. Requirements - Full-Time, contractor role for international applicants (outside the U.S.). - Competitive compensation at $6 to $7 per hour, commensurate with experience. - Long-term opportunity with a stable, growing custom home builder. - Direct collaboration with ownership and meaningful impact on business operations. Ready to Apply? If you're organized, accurate, and experienced in construction accounting workflows, especially invoices, job costing, and monthly draws, we'd love to hear from you.

• Handle transaction entries, reconciliations, and full A/P and A/R management. • Manage and reconcile multi-currency accounts. • Process and reconcile Stripe transactions, including fees and payouts. • Prepare and audit job costing reports for accuracy and profitability. • Review and correct historical accounting records. • Maintain clean and accurate books in QuickBooks Online.

• Maintain and update financial records using Quickbooks. • Process accounts payable and receivable transactions. • Reconcile bank statements and ensure accuracy in financial reporting. • Assist in the preparation of financial statements and reports. • Support the accounting team in audits and tax preparations. • Monitor financial transactions and ensure compliance with accounting regulations. • Provide administrative support to the finance department as needed.

• Responsible for day-to-day bookkeeping, financial administration, client invoicing, payroll, accounts payable, and accounts receivable • Maintain accurate financial records, including client invoicing, payroll, accounts payable, and accounts receivable • Prepare monthly prepayment journals, accruals, and other journals as required • Perform daily bank reconciliations • Process payroll and ensure compliance with relevant requirements • Maintain internal systems in line with company policies and procedures • Support office operations and general administrative tasks to ensure smooth day-to-day running • Respond to accounting and finance-related queries • Participate in planning activities and contribute to policy and procedure development within the role scope • Work closely with team members to support continuous improvement and business objectives • Manage daily workload effectively to meet deadlines and maintain productivity