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Operations Support Manager
Location
United Kingdom
Posted
116 days ago
Salary
0
Seniority
Junior
Job Description
Operations Support Manager
Medivet
• Visit each clinic at least every two weeks, acting as the primary point of contact for Partners and Lead Vets. • Support the cascade of key communications from the central team into clinics. • Help clinics run effective team meetings and maintain strong internal communication. • Support the smooth transfer of patients between hub & spoke clinics and referral centres. • Ensure complaints are logged and resolved within 15 days, liaising with the Head of Ops Admin when needed. • Escalate risks, issues and opportunities to the Network Partner or Network Director. • Coordinate recruitment activity, including organising interviews and supporting hiring managers. • Ensure new starters receive a high‑quality onboarding experience. • Build and maintain clinic rotas working closely with the Network Administrator, ensuring clinics remain fully covered and locum support is arranged when needed. • Review appointment availability and diary structure to ensure effective diary management. • Log and manage maintenance requests, ensuring timely resolution. • Approve invoices promptly and check them against purchase orders, supporting clinics with any issues. • Support stock takes approvals and manage aged IBDC request.
Job Requirements
- Solid understanding of operational delivery in a veterinary, healthcare or multi‑site service setting.
- Experience supporting service delivery teams across multiple locations.
- Excellent organisational and planning skills to support multiple clinics effectively.
- Strong communication and relationship‑building ability with Partners, Lead Vets and support teams.
- High attention to detail in rotas, payroll and compliance documentation.
- Confidence using systems such as Workday, D365, Excel and Outlook.
- A proactive, solutions‑focused mindset with strong accountability and follow‑through.
- Resilience and adaptability in a busy, hands‑on environment.
- Experience with rota planning, resource allocation, recruitment coordination and onboarding.
- Familiarity with Health & Safety, compliance, financial controls and inventory processes.
- An understanding of people processes and how to support teams effectively.
- A full UK driving licence for regular travel between clinics.
Benefits
- Competitive salary
- Flexible working hours
- Professional development opportunities
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