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Medivet logo
Medivet

Exceptional care, always there. We’ve been rated ‘Excellent’ on the world’s leading customer review platform Trustpilot

Operations Support Manager

OperationsOperationsFull TimeRemoteJuniorTeam 1,001-5,000Since 1987H1B No SponsorCompany SiteLinkedIn

Location

United Kingdom

Posted

116 days ago

Salary

0

Seniority

Junior

1 yr expExperience acceptedEnglish

Job Description

Operations Support Manager

Medivet

• Visit each clinic at least every two weeks, acting as the primary point of contact for Partners and Lead Vets. • Support the cascade of key communications from the central team into clinics. • Help clinics run effective team meetings and maintain strong internal communication. • Support the smooth transfer of patients between hub & spoke clinics and referral centres. • Ensure complaints are logged and resolved within 15 days, liaising with the Head of Ops Admin when needed. • Escalate risks, issues and opportunities to the Network Partner or Network Director. • Coordinate recruitment activity, including organising interviews and supporting hiring managers. • Ensure new starters receive a high‑quality onboarding experience. • Build and maintain clinic rotas working closely with the Network Administrator, ensuring clinics remain fully covered and locum support is arranged when needed. • Review appointment availability and diary structure to ensure effective diary management. • Log and manage maintenance requests, ensuring timely resolution. • Approve invoices promptly and check them against purchase orders, supporting clinics with any issues. • Support stock takes approvals and manage aged IBDC request.

Job Requirements

  • Solid understanding of operational delivery in a veterinary, healthcare or multi‑site service setting.
  • Experience supporting service delivery teams across multiple locations.
  • Excellent organisational and planning skills to support multiple clinics effectively.
  • Strong communication and relationship‑building ability with Partners, Lead Vets and support teams.
  • High attention to detail in rotas, payroll and compliance documentation.
  • Confidence using systems such as Workday, D365, Excel and Outlook.
  • A proactive, solutions‑focused mindset with strong accountability and follow‑through.
  • Resilience and adaptability in a busy, hands‑on environment.
  • Experience with rota planning, resource allocation, recruitment coordination and onboarding.
  • Familiarity with Health & Safety, compliance, financial controls and inventory processes.
  • An understanding of people processes and how to support teams effectively.
  • A full UK driving licence for regular travel between clinics.

Benefits

  • Competitive salary
  • Flexible working hours
  • Professional development opportunities

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