Role Description The future of rail isn't just about movement, it's about intelligence, security, and connection. We unite rail expertise with digital innovation to create smarter, safer, and more sustainable transportation solutions. Technology here speaks with purpose: accelerating digitalization, embedding cybersecurity, and shaping the next era of rail. Behind every breakthrough are people, their talent, creativity, and drive to push boundaries. Together, we're building confidence, resilience, and a new standard for connected mobility powered by innovation. This position is for Stadler Digital Labs, a joint venture between Stadler Rail and Critical Software serving as the digital competence center for the Stadler Group. This is a hands-on role that blends office management and communication & employee engagement. What do we expect from you? - Academic background in Communication science / Marketing or equivalent professional experience - Lead daily office operations to ensure an organized, efficient, and welcoming environment - Assist teams with operational tasks, cross-functional coordination, project logistics, and support the overall employee journey in partnership with HR - Foster a positive and inclusive workplace by organizing events, acting as a trusted point of contact for employees, and contributing to initiatives that strengthen company culture and engagement - Support the development of employer brand through creative strategies, internal communications, storytelling, and external channels, in close collaboration with HR, Operations, and PR partners - Strong organizational and multitasking abilities, excellent communication and documentation skills, and a natural ability to build relationships - Content creation abilities (copywriting, social media, internal comms) - Basic design sensibility (nice-to-have: Canva, Adobe, or similar) - Excellent written and verbal Portuguese and English communication Benefits - Work that fits your life, not the other way around - Offices designed to make you feel like you belong - A team that knows how to work hard, but also how to have fun - Pay that makes you feel valued, plus performance-based rewards - Your growth is our priority: training, support, and opportunities! - Private Health Insurance - Because your health and peace of mind matters - Employee Assistance Programme - Confidential support for you and your household from mental health to legal or financial advice - Home Office Support - Get what you need to work comfortably from home - Extra Holidays - Two extra days after your first year, and more as time goes on - Extra Parental Leave - Two additional months of fully paid leave for both parents - Flex-time - Work when it makes sense for you - Gradual Return to Work Support - We'll help you ease back in with a plan that fits your pace and needs - Away From Keyboard - Sabbatical programme for long-term employees

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team. Our services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, and France. We’re looking for a Senior HubSpot Administrator to join our Beckett team. You will serve as the primary leader of HubSpot across the organization. This role is responsible for overseeing system configuration, managing custom objects, leading integrations, and building automation and reporting. Acting as both a system owner and strategic partner, the administrator ensures HubSpot evolves with organizational needs and remains the unified CRM system of record for all brands and business units. You’ll report to the Director of Growth and Collector Experience and work from our Plano, TX office. Remote or hybrid candidates will also be considered. We believe that there is significant value in in-person collaboration. If you live within a 1 hour commuting distance to one of our offices, you will be required to be onsite most of the time. This will be discussed further as part of the recruiting process. What You’ll Do: - System Administration & Configuration: Own HubSpot setup, including managing users, permissions, custom objects, properties, and workflows. - Integrations & Data Management: Lead integrations with platforms such as DocuSign, Cornerstone, Business Central, and other business systems to maintain data integrity and cross-functional visibility. - Automation & Optimization: Design, build, and optimize automation, pipelines, and reporting dashboards to streamline workflows and improve operational efficiency. - Cross-Functional Enablement: Partner with departmental leaders to define CRM requirements, implement best practices, and ensure consistent adoption of HubSpot across business units. - Governance & Standards: Develop and enforce CRM governance, ensuring data quality, standardized processes, and platform scalability. - Onboarding & Transitions: Play a key role in transitioning new brands and business units onto HubSpot, ensuring smooth onboarding and alignment with existing processes. - Reporting & Insights: Deliver accurate and timely reporting to leadership, empowering data-driven decision-making and performance tracking. - Continuous Improvement: Stay up to date with HubSpot releases and CRM best practices, proactively identifying opportunities for platform improvement and new functionality. Who You Are: - Bachelor’s degree in Business, Marketing, Information Systems, or related field (or equivalent experience) - 5 - 8 years of experience administering HubSpot (or comparable CRM platform) in a multi-department or multi-brand environment - Hands-on experience with system configuration, workflow automation, custom objects, and reporting dashboards - Proven track record of leading integrations (e.g., DocuSign, Cornerstone, ERP/Finance tools like Business Central) - Strong understanding of CRM governance, data management, and automation best practices - Ability to translate business needs into technical CRM solutions. - Excellent communication and stakeholder management skills, with the ability to train and influence cross-functional teams - HubSpot certifications (preferred but not required) Salary Range: The salary range for this position is $100,000 - $110,000. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, experience, and skill set. This role may be eligible for bonuses, commissions, or other forms of compensation, please ask your recruiter for details. Collectors uses e-Verify to validate your ability to work legally in the United States. We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites, through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account, Social Security numbers or National IDs, nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud, please reach out to jobs@collectors.com. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support. If you require an accommodation to apply or interview with us due to a disability or special need, please email people@collectors.com. U.S. residents: for disclosures relating to personal information we collect during the employment application and recruitment process, please see our Privacy Notice for U.S. Applicants. If you are based in California, you can read information for California residents here.

Role Description We are seeking a highly organised and detail-oriented Administration Support professional to provide high-level administrative and finance assistance to our management team. In this role, you will ensure the integrity of financial data, manage accounts receivable processes, and support smooth day-to-day office operations. You will act as a key support function across finance and administration, handling document control, procurement coordination, and financial reporting while ensuring all tasks align with company policies and Australian compliance requirements. - Customer Invoicing: Process customer invoices in Xero accurately and within required timeframes. - Financial Data Entry: Perform data entry of financial transactions, including purchase orders and supplier invoices. - Reconciliations: Complete bank and account reconciliations in Xero, ensuring all records are accurate and balanced. - Accounts Receivable: Manage accounts receivable processes, including monitoring debtor balances, following up overdue accounts, and maintaining professional client communication. - Cost Allocation: Allocate expenses to correct projects, jobs, and cost centres or GL accounts, including integration with job management systems where required. - Administrative Support: Provide general administrative support, including document control and record management. - Filing Systems: Maintain organised and up-to-date electronic and physical filing systems. - Subcontractor Onboarding: Assist with onboarding subcontractors and suppliers, including document collection and system setup. - Purchasing & Procurement: Support purchasing processes and manage procurement administration tasks. - Quality Control: Ensure accuracy in data entry and review documents for completeness and correctness. - Issue Escalation: Identify discrepancies and escalate issues to maintain financial integrity. - System Integrity: Support consistency and accuracy between systems such as Xero and job management platforms. - Reporting: Generate monthly reports from Xero for management review, ensuring data is clearly presented. - Compliance & Policy: Perform all tasks in accordance with company procedures, policies, and legislative requirements. - Confidentiality: Maintain strict confidentiality of all financial and business information. - Safety Commitment: Follow workplace safety policies and identify potential risks or hazards. - Customer Service: Deliver high-quality service to both internal teams and external stakeholders. - Ad Hoc Duties: Complete additional tasks as directed by the General Manager or Directors within scope of the role. Qualifications - Proven experience in accounts receivable and general accounting support roles. - Demonstrated experience using Xero for financial management and reporting. - Proficiency in bank and account reconciliations. - Strong understanding of Profit and Loss statements, expense cost centres, and GL coding. - High level of accuracy in data entry and strong attention to detail. - Experience in document control and administrative record management. - Ability to follow structured compliance and safety procedures. - Proven ability to handle confidential financial data with discretion. Requirements - Software Proficiency - Accounting Software – Xero - Productivity Suite – Microsoft Office Suite (Advanced Excel and Outlook) - Job Management Systems – Experience with job allocation and integration platforms - Education - Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field. - Bookkeeping certification or relevant vocational diploma is highly regarded. - Personal Attributes - Strong organisational skills with effective time management. - Clear and professional communication skills for client and stakeholder interaction. - Proactive approach to identifying discrepancies and resolving issues. - Commitment to continuous improvement and workplace safety. - Ability to work independently while supporting a broader management team. Benefits - Paid Leave - 13th Month Pay - SSS - Philhealth - Pag-Ibig - BIR - HMO Company Description At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

• Manage enterprise software and hardware licenses across the program • Track license usage, renewals, and expirations to ensure continuity of service • Administer contract renewals and modifications in alignment with program needs • Ensure compliance with FAR, DFARS, and applicable licensing regulations • Review and interpret licensing agreements and contract terms • Coordinate with vendors to ensure compliance with contractual requirements • Identify cost optimization opportunities for licensing and subscriptions • Maintain accurate records to support audits and reporting • Support procurement and program teams with licensing and contract guidance