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Virtual Assistant – Executive, Administrative Support
Location
Philippines
Posted
84 days ago
Salary
₱50K / month
Seniority
Senior
Job Description
Virtual Assistant – Executive, Administrative Support
VA Desk
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones • Schedule and reschedule appointments based on shifting priorities • Ensure executives are prepared for meetings with relevant context and materials • Track follow-ups and ensure commitments are actioned • Monitor and manage executive inboxes daily • Prioritize, organize, and flag important messages • Draft professional responses based on provided guidelines • Escalate urgent or sensitive communication when necessary • Track ongoing priorities, tasks, and internal initiatives • Ensure deadlines, deliverables, and follow-ups are organized and monitored • Maintain clarity across multiple moving projects • Prepare meeting agendas and supporting materials • Take structured meeting notes and document key decisions • Track action items and follow up on completion • Ensure accountability across stakeholders • Support communication between internal departments (operations, sales, marketing, finance, etc.) • Coordinate with external stakeholders such as vendors, partners, or client-side contacts when required • Conduct research and prepare summaries for decision-making • Assist in organizing reports, documents, and internal files • Support ad hoc operational and strategic tasks as needed • Provide general high-level administrative assistance
Job Requirements
- Proven experience in executive assistant or high-level administrative support roles
- Strong organizational and time management skills
- Excellent written and verbal communication
- Ability to manage confidential information with discretion
- Experience supporting executives or senior leaders is highly preferred
- Strong problem-solving and prioritization skills
- Familiarity with Google Workspace / Microsoft Office
- Familiarity with calendar management tools
- Familiarity with project management tools (Asana, ClickUp, Trello, Notion)
- Familiarity with communication tools (Slack, Zoom, email platforms)
- Basic CRM familiarity is a plus
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